ESBD_403025_1749672189459_PCS 121 HHS0015252 Solicitation Addendum 3.pdf
PDF 2 MB Posted
- Attached to
- Document Processing Services
- Solicitation number
- HHS0015252
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Solicitation Addendum Acknowledgement Form (Addendum 3) issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services for RFP No. HHS0015252 regarding Document Processing Services. The addendum, dated June 11, 2025, replaces Exhibit E (Statement of Work) and Exhibit H (Cost Proposal) in their entirety and provides responses to solicitation questions submitted by potential respondents. The revised proposal response deadline is June 25, 2025, at 10:30 a.m. Central Time. Respondents must acknowledge receipt of this addendum by signing and returning the form with their solicitation response in accordance with submission instructions outlined in the original RFP. Respondents who submitted proposals prior to the addendum issuance may email the signed acknowledgement form to pcsbids@hhsc.state.tx.us before the solicitation due date and time. The contract involves establishing document processing capabilities for public assistance programs including CHIP, Medicaid, SNAP, and TANF through the Texas Integrated Eligibility and Redesign System (TIERS), with an anticipated start date of September 2026 and an initial three-year term with potential extensions for up to two additional years.
The addendum indicates that no other changes have been made to the original RFP HHS0015252 beyond the replacement exhibits and question responses provided in Addendum 3. Respondents should refer to the attached versions of Exhibit E and Exhibit H as well as the HHS Responses to Questions document for all current requirements and cost proposal parameters. The historical compensation for similar document processing contracts is approximately $4.5 million per State Fiscal Year. The solicitation emphasizes opportunities for Historically Underutilized Business (HUB) participation, with specific training provided to potential bidders. Contractors must demonstrate comprehensive capabilities in facility management, document scanning and imaging, security protocols, and technological integration with existing state systems, with specific provisions for establishing a primary Document Processing Center facility and a disaster recovery facility.
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C:\Users\Fnesbitt01\Pictures\Saved Pictures\HHS Branding\HHS Color Logo.png Effective 07/15/2016 Revised 01/23/2024 Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756 Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time PCS Contact Information Description of Addendum THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
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| TextField28: Katrina.Chester@hhs.texas.gov |
| DueDate: 2025-06-25 |
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| Hour: 10 |
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| AddendumDate: 2025-06-11 |
| TextField30: (512) 406-2539 |
| TextField32: Addendum 3 is issued for RFP No. HHS0015252 to replace Exhibit E, Statement of Work (SOW), and Exhibit H, Cost Proposal, in accordance with Section 8.1.1, Changes, Modifications, and Cancellation, and to provide Responses to Questions in accordance with Section 3.3.4, Solicitation Questions of the RFP. |
1. Replacing Exhibit E, Statement of Work (SOW), in its entirety, with the attached Exhibit E, Statement of Work (SOW) - Addendum 3.
2. Replacing Exhibit H, Cost Proposal, in its entirety, with the attached Exhibit H, Cost Proposal - Addendum 3.
3. Refer to HHS Responses to Questions - Addendum 3.
No other changes are made to RFP HHS0015252 by Addendum No.3.
| Associate Commissioner, PCS: |
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