TRLS_Sec_J-Atch_001_Statement_of_Objectives_Final_RFP.PDF

UNCLASSIFIED

STATEMENT OF OBJECTIVES

FOR

THREAT REDUCTION LOGISTICS SERVICES

FINAL RFP | 31 January 2018 | HDTRA1-17-R-0027

Prepared by:

DEFENSE THREAT REDUCTION AGENCY

Threat Reduction Logistics Services (TRLS) HDTRA1-17-R-0027

Section J, Attachment 001—Page 2 of 7

UNCLASSIFIED

1.0 INTRODUCTION

Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) is seeking a single contractor to provide logistics services across CTR’s portfolio including Cooperative Biological Engagement Program

(CBEP), Chemical Weapons Destruction (CWD), Global Nuclear Security (GNS), Strategic Offensive Arms

Elimination (SOAE), and Weapons of Mass Destruction Proliferation Prevention Program (WMD-PPP). The

Threat Reduction Logistics Services (TRLS) contract will support DTRA’s mission with partnering nations to develop infrastructure, equip, train, mentor, collaboratively research, draft policy, and establish sustainable counter weapons of mass destruction (CWMD) capabilities.

2.0 PURPOSE

The objective of the TRLS contract is to provide efficient and effective logistics support for CTR programs throughout all areas of responsibility (AORs).

3.0 SCOPE/MISSION

The TRLS contract will leverage a single prime contractor to perform global materials transit, customs clearance in a technical aid environment, personnel travel/events support, document translation, language interpretation, and surge support capability all incorporated into an enterprise management system (EMS).

Other DTRA departments, outside of CTR, may use this contract and may issue separate task orders.

4.0 PERIOD AND PLACE OF PERFORMANCE

The period of performance (PoP) for TRLS is five (5) years from award, 2018 to 2023. If CTR exercises the optional two-year ordering period, the breakdown of the proposed PoP will be as follows:

(Base) Three-year ordering period: 2018 to 2021

(Option 1) Two-year ordering period: 2021 to 2023

Task Order performance can extend 12 months beyond the ordering period

The primary place of performance is outside the continental United States (OCONUS). Locations may include the United States, CTR partner nations, and any future locations required by Office of the Secretary of Defense

(OSD) Policy determinations. TRLS contract program management office (PMO) personnel shall be available to attend key meetings at the Defense Threat Reduction Center (DTRC), as needed. The contractor shall provide an adequate amount of continental United States (CONUS) warehouse space to facilitate the consolidation of CTR CONUS imports and exports.

5.0 BACKGROUND

CTR created the Single Shipper Program in order to secure a centralized approach to global distribution.

According to CT SOP 2013-03 ‘Mandatory use of the CTR Single Shipper Program’, all CTR contractors must use the CTR Single Shipper Program for all United States import and export shipping activities. The TRLS contract serves as the implementer of the CTR Single Shipper Program.

Section J, Attachment 001—Page 3 of 7

UNCLASSIFIED

DTRA has issued major logistics ID/IQ contracts supporting the CTR program since fiscal year (FY) 2005. During this period, the scope of CTR’s logistics operations shifted towards heavily supporting the biological threat reduction and proliferation prevention missions. Consequently, CTR transitioned away from long-term construction projects in the Former Soviet Union (FSU), which required shipping large volumes of construction materials via ocean liners. CTR adapted logistics operations to address the changing environment, focusing more on executing rapid transit requests, supporting a wide-array of events, and providing language services

(interpretation and document translation) in an expansive list of partner nations throughout the world.

6.0 PERFORMANCE OBJECTIVES

The following sections are required capabilities and performance characteristics of the supplies and services.

6.1 Global Materials Transit

6.1.1 Perform world-wide materials transportation, consolidation warehousing, storage, and import/export procedures pursuant to Export Administration Regulations (EAR) and

International Traffic in Arms Regulations (ITAR)

6.1.2 Provide CONUS and/or OCONUS warehousing and storage for ambient, temperature-controlled, hazardous, and perishable materials

› Maintain international, scalable storage alternatives for shipments in-transit (underway)

› Inventory management and tracking

› Optimize consolidation of items in order to provide best economic value within the schedule constraints

› Ability to properly handle, mark, store, and arrange for various shipments

6.1.3 Capability to support an accelerated operational tempo by transporting cargo shipment in an expeditious and cost effective manner

6.1.4 Execute door-to-door shipments using variety of transit methods

› Surface transit (e.g. ocean liner, roll-on/roll-off (Ro/Ro) vessels, truck, rail, etc.)

› Air transit (e.g. passenger, cargo, chartered aircraft, etc.)

6.1.5 Initiate and facilitate property transfer documents, material disposition, and property records management from initial receipt to final destination

6.2 Customs Clearance in a Technical Aid Environment

6.2.1 Demonstrate a well-established export compliance program following industry standards and best practices

6.2.2 Coordinate export/import procedures and customs clearance in accordance with DTRA program agreements, Status of Forces Agreements (SOFA), and other diplomatic notes, as applicable, to ensure relief from duties, taxes, fees, value-added taxes (VAT), permit

Section J, Attachment 001—Page 4 of 7

UNCLASSIFIED

requirements, & other applicable levies

6.3 Procurement

6.3.1 Provide ad-hoc purchases of equipment, services, and support incidental to DTRA mission requirements with capability to internationally source from local or regional vendors

6.4 Personnel Travel Logistics

6.4.1 Global travel logistics support to DTRA delegations, training collaborators, sponsored conference attendees, and other program sponsored travelers

6.4.2 Streamline DTRA personnel logistics operations, sponsored events, meetings, conventions, seminars, training courses, assessments, site visits, audits & evaluations, reviews, inspections, and other DTRA events, as required

6.4.3 Sourcing global vendors who diligently adhere to required safety standards

6.4.4 Provide ad hoc, small-scale purchases of materials for overseas training, conference events, and other related travel services

6.4.5 Ability to provide DTRA sponsored travelers with stipend payments using or facilitating world-wide financial transactions

6.4.6 Planning and coordination support for DTRA-sponsored events, conferences, meetings, and seminars

6.4.7 Travel support includes, but not limited to:

› Visa acquisition

› Hotel accommodations, conference, and meeting facilities reservations

› In-country travel support

› Door-to-door, in-country ground transportation and airport transfers

› Procurement of tickets for other modes of in-country transportation

› International cell phone procurement, issuance, and support

› Global Positioning System (GPS) device procurement, issuance, registration, and support

› Satellite phone procurement, issuance, and support

› Ability to track travel requests

› 24/7 travel emergency on-call services

6.5 Language Interpretation & Document Translation

6.5.1 Provide simultaneous and consecutive interpretation services globally, in multiple languages, to include DTRA’s specialized technical subject matter [e.g. WMD counterproliferation, Section J, Attachment 001—Page 5 of 7

UNCLASSIFIED

biosurveillance (BSV), biosafety & security (BS&S), biological research, laboratory construction, strategic weapons delivery systems, physical infrastructure security, DoD acquisition documents & contracts, audits & examinations, international agreements, etc.]

6.5.2 Perform associated services to facilitate language support for conferences, delegations, meetings, and other DTRA sponsored events

6.5.3 Translate various types of documents [e.g. scientific, contractual, official correspondence, etc.] into numerous languages

6.5.4 Prequalify language specialists to ensure their ability to perform at the required interpretation and/or translation level

6.6 Surge Support

6.6.1 The Surge Support requirements encompass the TRLS logistics services (6.1 Global Materials

Transit, 6.2 Customs Clearance in a Technical Aid Enviroment, 6.3 Procurement, 6.4 Personnel

Travel Logistics, 6.5 Language Interpretation & Document Translation) to provide DTRA with rapid-response capability during a global crisis-level event

6.6.2 Surge Support logistics service requests will be processed through the Enterprise Management

System (EMS)

6.7 Enterprise Management System (EMS)

Enterprise Management System (EMS) is defined as a large-scale application software package that support business processes, information flows, reporting, and data analytics in complex organizations.

6.7.1 In selecting a uniform 'total solution,’ the Government desires a single sign-on, centralized

EMS, compartmentalized between the logistics service support areas (i.e. global materials transit/customs clearance, personnel travel logistics, procurements, language interpretation, document translation, budget/financial reporting, and program management)

6.7.2 Provide a password-enabled, scalable, efficient record keeping, and workflow system in a seamless, web-based software to request, track, report, and archive TRLS logistics services (i.e.

global materials transit/customs clearance, personnel travel logistics, procurements, language interpretation, document translation, budget/financial reporting, and program management)

› Searchable, filterable, compartmentally organized, and auditable database of logistics requests, bills of materials, purchase orders, deliverable documentation, import/export documentation, translation documents, language glossaries, customs/export permits, export license certificates, customs declarations, archived data, budget/financial reports, and program management documents

› Capable of accepting user-defined queries and producing reports based on those queries

Section J, Attachment 001—Page 6 of 7

UNCLASSIFIED

› System must be capable of robust budget/financial reporting and recordkeeping, tied to real-time logistics request estimates, obligations, and actual costs, filterable down to the

CTR program/engagement country level

6.7.3 Provide ad hoc EMS end user training on software navigation, functionality, and capabilities

6.7.4 Provide software/hardware configuration management services to operate and maintain the

EMS performance, function, and design

6.7.5 Archive all data and records, from the incumbent CTR Logistics Services (CLS) contract

[HDTRA1-13-D-0010], in a retrievable, electronic storage media within EMS

6.7.6 Software licensing obtained in the name of DTRA

› All data transferred and/or contained within the system is Government property

› All associated software license and maintenance agreements, documents, design documents, operating manuals and configuration database is Government property

6.7.7 Adhere to the following information security requirements:

› No direct interface between the contractor’s IT servers to any DTRA network system

› Compliance with the DoD cyber security standards as described in DoD 5220.22-M, “National Industrial Security Program Operating Manual (NISPOM),” February 2006

› Handle information with markings of For Official Use Only (FOUO), Personally Identifiable

Information (PII), and Operational Security (OPSEC) information

7.0 SECURITY CONSIDERATIONS

The proposed contract may involve handling of classified information. The TRLS solicitation and contract will include a Contract Security Classification Specification, DD Form 254. The TRLS contract does not include requirements for a contractor to maintain a corporate facility clearance. At the request of the Government, the contractor shall provide access to one (1) contract employee with at least a SECRET security clearance, who can view classified information at the Defense Threat Reduction Center (DTRC).

CTR conducts some engagement efforts in less than permissive environments. The TRLS contractor shall develop evacuation and security plans in accordance with DoD Antiterrorism Program Standards and each respective U.S. Embassy and DoD Combatant Commands (COCOM) requirements. Task Order requirements will determine additional security considerations.

8.0 OPERATING CONSTRAINTS

The provision of logistics services for the CTR requirements are unique in that the services support and are funded by several CTR programs and require significant coordination among the programs, the CTR contractors, the State Department, host countries, Defense Threat Reduction Office (DTRO) and embassy personnel. Further, the logistics services are separately tracked for congressional reporting and funded by each CTR program.

Section J, Attachment 001—Page 7 of 7

UNCLASSIFIED

Congressional legislation prevents CTR from: engaging in peacekeeping exercises or any related activities with the Russian Federation, promoting defense conversion with any former Soviet Union (FSU) country, elimination of conventional weapons or delivery vehicles primarily intended to deliver conventional weapons, provisions of housing, provision of assistance to promote environmental restoration, and provision of assistance to promote job re-training.