HDTRA1-17-R-0027_TRLS_RFP_Amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is contained w ithin the Summary of Changes. No other changes w ill be made.

1. CONTRACT ID CODE PAGE OF PAGES

1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 25-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA117R0027

X 9B. DATED (SEE ITEM 11)

15-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Apr-2018

CODE

DEFENSE THREAT REDUCTION AGENCY/AL-AC

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA117R0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 30-Apr-2018 04:00 PM to 07-May-2018 04:00 PM.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS AND CONDITIONS

Section L—Instructions, Conditions, and Notices to Bidders

52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

a) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

52.204-6 Data Universal Numbering System (DUNS) Number APR 2008

52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004

52.215-16 Facilities Capital Cost of Money JUN 2003

52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data

OCT 1997

52.215-22 Limitations on Pass-Through Charges – Identification of Subcontract Effort OCT 2009

52.222-24 Pre-award On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.222-46 Evaluation of Compensation for Professional Employees FEB 1993

52.247-6 Financial Statement APR 1984

252.215-7008 Only One Offer JUN 2012

52.216-1 Type of Contract APR 1984

a) The Government contemplates award of an indefinite-delivery/indefinite-quantity (ID/IQ) contract with

Cost-Plus- Fixed-Fee (CPFF) and Firm-Fixed-Price (FFP) task orders.

52.233-2 Service of Protest SEP 2006

a) Protests, as defined in Federal Acquisition Regulation (FAR) § 33.101, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Debra A. Butler

Contracting Officer, AL-ACO

Defense Threat Reduction Agency

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9004 Key Personnel FEB 2007 http://farsite.hill.af.mil/

a) The Government identifies the following positions as ‘Key Personnel’:

i. Program Manager (PM)

ii. Deputy Program Manager (DPM)

DTRA Clause 252.204-9000

Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR)

DEC 2007

a) Offerors are responsible for submitting proposals and any proposal modifications or revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the

“designated office” is the office appearing in the attention line of the mailing addresses in Paragraph (b) below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in FAR § 52.215-1(c)(3).

b) DTRA has two official mailing addresses in the NCR. Due to heightened security measures, Offerors are to select one address below based on the method of mailing.

i. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: DTRA Contracts (AL-ACO) Debra A. Butler

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

ii. DTRA can only accept packages delivered via commercial carriers to the address listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: DTRA Contracts (AL-ACO) Debra A. Butler

6200 Meade Road

Fort Belvoir, VA 22060-5264*

*Note: This address shall also be used in all contracts for delivery of supplies/materials

c) If mailing via USPS, Offerors are cautioned to allow 2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

d) Offerors can opt to hand carry proposals, however the Government directs Offerors to contact the

Contracting Specialist, Mr. Chad Roney, prior to arrival.

i. Contact information is provided below:

Chad M. Roney

Contracting Specialist, AL-ACO

Defense Threat Reduction Agency

Email: dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

ii. The hand carry physical address is:

DTRA-Point of Entry (POE)

44965 Aviation Drive

Sterling, VA 20166

L.1. GENERAL INSTRUCTIONS

L.1.1. GENERAL INFORMATION

L.1.1.1. POINTS OF CONTACT

The Contracting Officer (CO) for this acquisition is:

Debra A. Butler

Contracting Officer, AL-ACO

Defense Threat Reduction Agency

Email: dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

The Contract Specialist for this acquisition is:

Chad M. Roney

Contracting Specialist, AL-ACO

Defense Threat Reduction Agency

Email: dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

L.1.1.2. Offerors shall address all questions or concerns regarding this solicitation via email to

<dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil> with the subject line ‘Questions

Concerning HDTRA1-17-R-0027.’ DTRA must receive questions regarding this solicitation no later than 4:00 pm (EST) on 02 April 2018. All amendments, responses to any questions, or notices will be posted to, and are downloadable from the Federal Business Opportunities (FBO) website (www.fbo.gov). DTRA intends to respond and post answers to RFP questions by 18

April 2018. It is the responsibility of the Offeror to check back frequently to see if any amendment or notices have been issued.

L.1.1.3. Offerors shall request to schedule and provide the suggested location for an Oral Presentation with the Contracting Officer no later than 4:00 pm (EST) on 09 April 2018 by sending an email to <dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil> with the subject line ‘Oral

Presentation Schedule Request HDTRA1-17-R-0027.’

L.1.1.4. DTRA must receive Offerors’ Volumes V proposals no later than 4:00 pm (EST) on 30 April

2018.

DTRA must receive Offerors’ Volumes I, II(a), III, and IV proposals no later than 4:00 pm (EST) on 07 May 2018.

L.1.1.5. DEBRIEFINGS

L.1.1.5.1. PRE-AWARD DEBRIEFINGS

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a pre-award debriefing. Offers should submit a written request for pre-award debriefing to the Contracting Officer within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.5.2. POST-AWARD DEBRIEFINGS

The Contracting Officer will notify Offerors of the award decision within three (3) calendar days after award. Offerors may request a post-award debriefing. Offers should submit a written request for post-award debriefing to the Contracting Officer within three (3) calendar days after receipt of the notice of award. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.6. DISCREPANCIES

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

L.1.1.7. DISCUSSIONS

The Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If during the evaluation period, the Government determines that discussions are in its best interest, the Government may hold discussions with only those Offerors determined to be in the competitive range.

L.1.2. ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in Table 1.1 ‘Proposal Organization’ below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence. See Paragraph L.1.3.8 for electronic copy instructions.

mailto:dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil mailto:dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

Table 1.1—Proposal Organization

VOLUME

NUMBER

VOLUME TITLE COPIES PAGE LIMIT DUE DATE

Volume I

EXECUTIVE SUMMARY

Including: Master Table of Contents, Master Cross Reference Matrix

(MCRM)

(5) Paper

(5) DVDs

ES: 10 pages

Table: Unlimited MCRM: Unlimited

4:00 pm (EST) on

07 May 2018

Volume II(a)

MISSION CAPABILITY

WRITTEN PROPOSAL

Including: CSOW, CDRL, CWBS, Oral Proposal Agenda

(5) Paper

(5) DVDs

Written Proposal: 15 pages

CSOW: Unlimited

CWBS: Unlimited Agenda: 3 pages

4:00 pm (EST) on

07 May 2018

Volume II(b)

MISSION CAPABILITY ORAL

PRESENTATION

(15) Paper

(5) DVDs

Unlimited

(15) paper copies are due at the beginning of the

Oral Presentation

(5) DVDs Due within 2 HOURS after the

Government formally concludes the Question &

Answer portion of the Oral

Presentation

Volume III* COST

(2) Paper

(2) DVDs

*(1) Paper

*(1) DVD

Unlimited 4:00 pm (EST) on

07 May 2018

Volume IV* CONTRACT DOCUMENTATION

(2) Paper

(2) DVDs

*(1) Paper

*(1) DVD

Unlimited 4:00 pm (EST) on

07 May 2018

Volume V

PAST PERFORMANCE

WRITTEN PROPOSAL

Including: Narrative, Information

Forms, Consent Letters

Questionnaires

(5) Paper

(2) DVDs

Narrative: 10 pages

Information Forms: Unlimited

Consent Letters: Unlimited

Questionnaires: Unlimited

4:00 pm (EST) on

30 April 2018

Questionnaires:

4:00 pm (EST) on

01 June 2018

*If a subcontractor/teaming partner with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation is providing proprietary supporting documentation, they shall provide: one (1) sealed envelope per subcontractor/teaming partner which contains: one (1) hard copy and one (1) electronic copy on DVD.

The ‘ORIGINAL’ copy of the proposal Volumes I, II(a), II(b), III, IV, and V shall be provided with separate cover sheets, and shall be clearly marked ‘ORIGINAL.’ The ‘original’ paper copy shall have no staples and no holes punched in it. The ‘ORIGINAL’ copy is included in the copy count above.

As shown in Table 1.1, additional paper copies of Volumes I, II(a), II(b), III, IV, and V shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

Proposal Volumes I, II(a), III, IV, and V shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, ‘Notice to Potential Offerors – Official DTRA

Addresses in the National Capital Region (NCR),’ DEC 2007 (the clause is at the beginning of Section L).

NOTE: THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR § 52.215-1.

L.1.3. PROPOSAL FORMAT

L.1.3.1. GUIDANCE

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2. SUFFICIENT DETAIL

Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation

• Address the factors, sub-factors, and their related elements as listed in Section M of the solicitation

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal

L.1.3.3. VALIDITY STATEMENT

The Government requests the Offeror to complete the proposal validity date in block 12, Section

A of the solicitation, with not less than 270 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with

FAR § 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4. PHYSICAL APPEARANCE OF SUBMISSIONS

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired

• Proposals will be submitted in paper and electronic copies (see Paragraph L.1.3.8 for electronic copy instructions)

• Paper copies of the proposal must lie flat when open. Elaborate binding is not desired. Do not use staples

L.1.3.5. PAGE FORMAT RESTRICTIONS AND LIMITATIONS

L.1.3.5.1. PAGE SIZE

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns.

Except for the lettering that is within a graphic, the font size shall be no less than 12-point, ‘Calibri Light’ font. All lettering, including that within tables, charts, graphs, and figures shall be no smaller than 10-point, ‘Calibri Light’ font size. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be sequentially numbered by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2. PAGE LIMITATIONS

Offers shall treat page limitations as maximums. If the page count exceeds the limitations, the Government will not read nor consider those pages in the evaluation of the proposal.

Printed material shall be on one side of the sheet only (single-sided).

L.1.3.5.3. PAGES COUNTED

The Government shall count each page. The following documents DO NOT count towards the total page count:

• Cover pages

• Teaming arrangements

• Letters of commitment

• DD 254

• Past performance consent letters

• Past Performance Information Sheet

• Past Performance Questionnaire

• Tables of content

• Small Business Subcontracting Plan

• Organizational Conflict of Interest Mitigation Plan

• Organizational Structure chart (11 x 17 inches)

• Glossaries

• Lists of content for figures, tables, or drawings

• Tabs

• Dividers

• Blank pages

• Résumés

L.1.3.6. INDEXING

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Offerors shall use tab indexing to identify sections.

L.1.3.7. FOLDOUTS

Include no more than four foldouts in Volume II(a) identifying legible tables, charts, graphs, diagrams, schematics, and figures depicting organizations, systems and layout, implementation schedules, design drawings, plans, etc. The foldouts will count against the page limitations.

These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size with one (1) inch margins. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Offerors may use foldout pages only for large tables, charts, graphs, diagrams, and schematic. Font used in tables, charts, graphs, and figures shall be no smaller than 10-point, ‘Calibri Light’ font.

L.1.3.8. ELECTRONIC COPIES

Offerors shall submit electronic copies of each volume on individual DVDs in a protective sleeve or case. The Offeror shall use permanent marker to identify each DVD and protective sleeve with

RFP identification, volume number, title, and the Offeror’s name. Offerors shall deliver the corresponding DVDs with the ‘original’ paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

Each DVD must be compatible with the following Government equipment and software products:

• Microsoft Windows 10 Operating System

• Adobe Acrobat Reader*

• Microsoft Office Suite 2013 (Word, Excel, PowerPoint, Project)**

• Audio/video files compatible with VLC Media Player (published by VideoLAN)

*NOTE: Except for the cost volume using Microsoft Excel, the electronic copy shall be in Adobe

Acrobat portable document file (.pdf) searchable text format and shall be an exact duplicate of the ‘original’ paper proposal. Electronic copies of Volume II(b) slides shall be submitted one slide per page in Adobe Acrobat .pdf file format. If there are discrepancies between the electronic proposal and the ‘original’ paper proposal, the paper proposal shall prevail.

**NOTE: Offerors must submit all cost information, with the exception of the cost narrative, in the Microsoft Excel format. Offerors shall not paste cell values over cell formulas.

Electronic Media additional information:

• All text must be searchable

• Keep embedded graphics simple

• Large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• Use of self-extracting archive files (e.g. ZIP files) is allowed

L.1.3.9. COST INFORMATION

Offerors shall address all cost information ONLY in the Volume III—Cost. The Offeror shall propose labor rates to the nearest $0.01, while total labor cost is rounded to the nearest dollar.

Offerors must submit all cost information, with the exception of the cost narrative, in Section J, Attachment L-16 ‘Cost Proposal Excel.’ Offerors shall not paste cell values over cell formulas.

L.1.3.10. VOLUME DESIGNATION

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume shall be written on a stand-alone basis such that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, small business subcontracting plans, and Organizational Conflicts of Interest (OCI) assertions, which the Offeror must submit in Volume IV, but may cross-reference in other volumes.

L.1.3.11. GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.4. EVALUATION NOTICES

The Government reserves the right to issue clarifications or Evaluation Notices (EN) on any portion of the proposals (written or oral) at any time consistent with FAR requirements.

The Offeror shall write responses to the ENs, the Government will provide instructions regarding response page limitations and due dates. Only the affected portions of the documents must be included in the response (e.g., page remove/replace is acceptable if the Offeror utilizes a hardcopy response). The Offeror shall incorporate changes to the CSOW and other contract documentation, driven by ENs or clarifications sessions in the oral proposal, in a revised version indicating the location of changes. The Offeror shall provide a clean, final version as part of the contract documentation.

L.2. VOLUME I—EXECUTIVE SUMMARY

L.2.1. NARRATIVE SUMMARY

The Offeror shall provide a concise narrative of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding price. The content of Volume I—Executive Summary is for information only and the Government will not evaluate for the purpose of contract award. The

Volume I—Executive Summary format is at the discretion of the Offeror, but shall identify the locations of each major evaluation element, as defined in Section M. The Government shall not consider the

Offeror’s summary material presented in Volume I as meeting the requirements for any portions of other volumes of the proposal. The Offeror shall state that its proposal is valid for 270 days.

Volume I—Executive Summary shall also identify all subcontractors/teaming partners with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation. The Offeror shall provide an organization chart of the proposed TRLS team to show all key personnel. The chart shall display reporting lines, names, titles, and locations of key personnel. The Offeror shall also provide a communications matrix of key personnel. The communications matrix should identify personnel authorized to negotiate and commit on behalf of the company. The matrix should indicate the person to contact in the event the Offeror is awarded a contract (provide, at a minimum, contact’s title, phone number, fax number, and mailing address). The Offeror shall include the résumés of key personnel as identified in DTRA Clause 252.204-9004 (Program Manager, Deputy Program Manager).

L.2.2. TABLE OF CONTENTS

The Offeror shall provide a master table of contents of the entire proposal.

L.2.3. MASTER CROSS REFERENCE MATRIX (MCRM)

The Offeror shall provide a Master Cross Reference Matrix (MCRM), citing paragraph numbering, to show a tracking from the proposal volume and paragraph number, to requirements (SOO, CDRL, to Section L, to Section M, and to the affected CDRL item, CWBS or CSOW) paragraph. This matrix shall not count against the Volume I page count. Table 2.1—Example Format for MCRM provides an example format below.

Table 2.1—Example Format for MCRM

MASTER CROSS REFERENCE MATRIX

RFP Document/Section/Paragraph Proposal Volume/Section/Paragraph

Ex: Sample TO 001 SOW/Requirements/4.1.1 Ex: Volume IV/Materials Transit/2.1.1

L.3. VOLUME II—MISSION CAPABILITY

L.3.1. GENERAL

Volume II—Mission Capability should be specific and complete. Legibility, clarity, and coherence are very important. The Government will evaluate Offeror responses against the Mission Capability sub-factors defined in Section M. Using the instructions below, provide the actual methodology proposed to accomplish/satisfy these sub-factors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, Offerors are representing that the firm will perform all the requirements specified in the solicitation.

L.3.2. VOLUME II(a)—MISSION CAPABILITY WRITTEN PROPOSAL

The Offeror may reference the Written Proposal information within the Oral Proposal; however, the

Government shall evaluate the Written Proposal on its own. The Offeror shall not reference Oral Proposal content within the Written Proposal. The Offeror shall structure the Written Proposal to address each

Mission Capability Sub-factor evaluation areas. The Volume II(a)—Mission Capability Written Proposal shall be organized according to the following general outline:

i. Table of Contents

ii. List of Table and Drawings

iii. Glossary

iv. Written Proposal of Mission Capability Sub-factors A, B, and C

v. Oral Presentation Agenda

vi. Contract Statement of Work (CSOW)

vii. Contract Work Breakdown Structure (CWBS)

L.3.2.1. ORAL PRESENTATION AGENDA

Provide an oral presentation agenda for the oral presentation required in Volume II(b). In order to provide flexibility in presentation method, the Offeror may organize the oral proposal in a manner of its own choosing, but shall indicate, in the agenda, when each of the sub-factors are scheduled to be presented.

L.3.2.2. CONTRACT STATEMENT OF WORK (CSOW)

The Government provides a Statement of Objectives (SOO) as Section J, Attachment 001 to the solicitation. This SOO represents the Government’s minimum objectives for TRLS. The Offeror shall use the SOO to propose a CWBS-structured CSOW that expands upon these minimum objectives to the extent necessary to conduct these services. The proposed CSOW shall define the tasks required for the TRLS addressing all minimum requirements of the Government provided SOO. The proposed CSOW shall consist of tasking statements. Each tasking statement shall reference the CDRL items delivered by that task. The proposed CSOW shall not contain informational notes, as the Mission Capability volume provides opportunity for discussion and description of the Offeror’s approach. The tasking statements in the CSOW and elements of the

CWBS sections shall use a common numbering system. The proposed CSOW, when accepted by the Government, will be included in the contract at award.

L.3.2.3. CONTRACT WORK BREAKDOWN STRUCTURE (CWBS)

The Offeror shall provide a Contract Work Breakdown Structure (CWBS) and include a glossary for reference. The WBS shall serve as the framework for organizing TRLS to include in-house, inter-divisional, subcontractor, and associate contractor activities.

L.3.3. VOLUME II(b)—MISSION CAPABILITY ORAL PRESENTATION

The Offeror shall provide the Government evaluation team an unclassified oral presentation. Volume

II(b)—Mission Capability Oral Presentation shall include the Offeror’s proposed solutions to Factor 1

Mission Capability. The Government expects the Oral Presentations to include the majority of substantive content. The materials from Volume II(b)—Mission Capability Oral Presentation and audio-visual recordings will be used to evaluate Mission Capability sub-factors, in accordance with Section M. The

Government will not review any Oral Presentation material prior to the start of each Offeror’s presentation of Volume II(b). Offerors shall deliver Volume II(b) ‘original’ paper copies of slide presentations at the start of the Oral Presentation. Offerors shall deliver Volume II(b) electronic copies and the audio-visual recordings within 2 HOURS after the Government formally concludes the Question & Answer portion.

Volume II(b) is NOT due on the same date as Volumes I, II(a), III, IV, and V.

L.3.3.1. ORAL PRESENTATION SCHEDULING AND FORMAT

The oral presentation includes one day at each offeror's suggested proposed facility. The

Government shall allow two hours for the oral presentation, not including any fifteen-minute breaks, followed by a Government caucus of up to two hours, followed by a Government/Offeror

Question and Answer (Q&A) period of up to two hours, followed by another Government caucus of up to two hours the same day. The Offeror shall record (audio-visual) the entire Oral

Presentation and Q&A period. The Government will evaluate ONLY information recorded

(audio-visual) and the corresponding slides briefed during the Oral Presentation. Slides submitted, but not briefed within the time limit, WILL NOT be considered for evaluation.

The Offeror shall host Government representatives for Oral Presentations at a suggested/ proposed facility, mutually agreed upon between the Offeror and the Government. The Oral

Presentation shall commence at the Government’s direction. An individual authorized to obligate the company contractually must be present. The Offeror shall be responsible for the audio-visual recording of the entire oral presentation and Q&A period. The audio-visual recording of the oral proposal will receive the same care and security as all other source selection material. Seating for up to 25 members of the Government team will be required.

The Government intends to schedule Oral Presentations at the suggested proposed facility, mutually agreed upon between the Offeror and the Government, between 07 May 2018 and 18

May 2018. The Government may also extend this date range as necessary. The Government shall provide the available date to Offeror no later than 4:00 pm (EST) on 30 April 2018 and the order of presenters will be scheduled at random. The Offeror shall schedule the Oral Presentation with the Contracting Officer using the following email: <dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil>.

The Offeror shall provide the physical location, projection equipment, digital recording equipment, and any other amenities the Offeror deems necessary to conduct oral presentations.

The Offeror’s proposed site shall be capable of digital projection, audio-visual recording, and creation of DVD-ROMs for the electronic copies.

The Offeror shall record the Oral Presentations to audio-video files using a format compatible with VLC Media Player. The Offeror shall ensure that presenters are personnel responsible for performance on contracts similar in scope. The Government will consider the oral presentation to constitute exchanges as defined in FAR § 15.306.

The Offeror shall develop multimedia presentation materials using slideshow software compatible with Microsoft Office Suite 2013 (PowerPoint). The Offeror shall provide the Government with original paper copies using ‘Handouts’ category, ‘Three Slides’ format in Microsoft Office Suite

2013 (PowerPoint). Slide presentations shall be widescreen (16:9) and printed in color on 8.5 x

11 inch pages. Except for the lettering that is within a graphic, the font size contained in the slide deck shall be no less than 18-point, ‘Calibri Light’ font. All lettering, including that within tables, charts, graphs, and figures shall be no smaller than 10-point, ‘Calibri Light’ font size. Proprietary statements, security markings, and page numbers may be placed within the margin area. Slides shall be marked in the footer with the presentation title, aligned left (e.g. Technical Approach to

ID/IQ SOO) and sequentially numbered, aligned right (e.g. Page 1, 2, 3 … ɳ). These page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.3.3.2. SUB-FACTOR A: TECHNICAL APPROACH

Under the technical approach sub-factor, the Offeror shall address:

a) Describe the technical approach to the objectives in the ID/IQ SOO:

i. Describe the approach that encompasses the full scope of requirements

ii. Describe proposed innovations, proven technical processes, and methodologies that address the full scope of requirements

iii. Describe benefits and risks associated with proposed innovations, proven technical processes, and methodologies that address the full scope of requirements

b) Describe the technical approach to the objectives in the Sample Task Order 001:

i. Describe the approach that encompasses the full scope of requirements

ii. Describe proposed innovations, proven technical processes, and methodologies that address the full scope of requirements

iii. Describe benefits and risks associated with proposed innovations, proven technical processes, and methodologies that address the full scope of requirements

c) Describe the proposed performance plan(s) and performance metrics used by the

Offeror to measure the delivery of services:

i. Describe the performance plan(s)

ii. Describe the process for Quality Assurance (QA)

iii. Describe how the metrics align with the ID/IQ SOO and Sample Task Order 001 objectives

L.3.3.3. SUB-FACTOR B: MANAGEMENT APPROACH

Under the Management Approach sub-factor, the Offeror shall address:

a) Team management, business practices, and organizational structure

i. Description of key management, staffing plans, and team member qualifications and experience

ii. Describe the communications approach with Government personnel

iii. Describe the communications approach with the numerous stakeholders

(including coordination between several USG agencies, contractors, collaborators, foreign entities/institutions, and foreign governments)

iv. Describe management of the execution of the overall contract across the period of performance

v. Describe teaming and/or subcontracting arrangements, to include small business participation

vi. Describe the Environmental, Safety, and Occupational Health (ESOH) plan

b) Management of cost, schedule, and performance

i. Describe the approach to effectively control costs and cite any innovative management initiatives

ii. Describe the risk management approach to ID/IQ SOO

L.3.3.4. SUB-FACTOR C: TRANSITION PLANNING

Under the Transition Plan sub-factor, the Offeror shall address:

a) Specific plan to fulfill ID/IQ SOO objectives while transitioning from current CLS contract to the new TRLS contract

i. Describe approach to the mitigation of transition risks and potential organizational/program impacts and disruptions

ii. Describe strategy for providing transition feedback on progress and issues to the

Government

iii. Describe the skill mix required and available to mitigate transition risks and impacts

L.4. VOLUME III—COST

L.4.1. GENERAL

The Offeror shall provide a cost proposal using Section J, Attachment L-16 ‘Cost Proposal Excel’ for the overall ID/IQ SOO and Sample Task Order 001 that are consistent with the approaches provided in the

Volume II(a) and Volume II(b). The proposals should be prepared simply and economically, providing straightforward, concise delineation of capabilities to perform the contract/task orders.

These instructions are to assist the Offeror in submitting data, other than certified cost or pricing data, required to evaluate the reasonableness, realism, and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should contain sufficient detail to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.

The Offeror shall not submit any further data unless it considers it essential to document or in support of the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Volume III—Cost. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR § 15.403-1(b) and § 15.403-3(a) and as detailed below, data other than certified cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist; certified cost or pricing data may be required (reference FAR § 15.403-4). The subcontractor/teaming partner with teaming arrangement and/or Letter of Commitment specific to the

TRLS solicitation supporting documentation can be provided to the Government, using the Section J, Attachment L-16 'Cost Proposal Excel' template, in one (1) sealed envelope per subcontractor/teaming partner with teaming arrangement and/or Letter of Commitment specific to the TRLS solicitation containing one (1) hard copy and one (1) electronic copy on DVD.

L.4.2. VOLUME ORGANIZATION

The Offeror shall organize the volume according to the following outline:

i. Table of Contents

ii. Glossary

iii. ID/IQ SOO Cost Narrative: Cost or pricing information and supporting data, to include estimating methodology

iv. Sample Task Order 001 Cost Narrative: Cost or pricing information and supporting data, to include estimating methodology

v. Cost Proposal Excel (Section J, Attachment L-16)

vi. Completed SF1408 Pre-award Survey of Prospective Contractor Accounting System Checklist

vii. Contractor Systems Approval Letters

L.4.3. COST NARRATIVE

L.4.3.1. ASSUMPTIONS

In the cost narrative, the Offeror shall identify all derived assumptions relating to estimated cost of the proposal with a corresponding explanation.

L.4.3.2. INCONSISTENCIES

The Government presumes the cost proposal to represent an Offeror’s best effort to respond to the solicitation. The Offeror shall explain in the cost narrative any inconsistency, whether real or apparent, between promised performances and cost. If unexplained, any significant inconsistency that raises concern on the fundamental understanding of the nature and scope of the work required, may be grounds for rejection of the proposal or grounds for adjusting the probable cost. The burden of proof as to cost-credibility rests with the Offeror.

L.4.3.3. GOVERNMENT FURNISHED PROPERTY (GFP)

GFP will transfer from contract HDTRA1-13-D-0010 and will be subject to the terms of FAR §

52.245-1 and DTRA Local property clauses (Section J, Attachment L-3: Master Government

Property List & Section J, Attachment L-4: Data Accession List). Valuable property and equipment purchased by the contractor in the course of contract execution shall vest in the

Government as prescribed in the applicable clauses. The Government will provide disposition instructions, as applicable, throughout the contract execution and closeout.

L.4.3.4. CONTRACTOR SYSTEMS

Offerors must have acceptable contractor systems at the time of initial proposal submission as defined in DFAR § 252.242-7005 and DFAR § 252.244-7001. The cost narrative shall include information for the prime contractor and any subcontractors/teaming partners with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation members on the following contractor systems:

L.4.3.4.1. ESTIMATING SYSTEM

Provide a summary description of the Offeror’s standard estimating system or methods.

The summary description shall cover separately each major cost element (e.g. Direct Labor, Direct Material, Other Direct Costs, Indirect Costs, Overhead, G&A, etc.). Also, identify any deviations from the standard estimating procedures used in preparing this proposal.

Indicate if the Offeror has Government approval of its system and provide evidence of such approval. Offerors shall indicate any Forward Pricing Rate Agreements (FPRA) in place and identify the applicable Defense Contract Audit Agency (DCAA) office of the prime contractor and subcontractors/teaming partners with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation.

L.4.3.4.2. PURCHASING SYSTEM

The Offeror shall provide a summary description of the purchasing system or methods (e.g.

how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing these or future task order proposals under the contract. Indicate if the Offeror has Government approval of its system and include Administrative Contracting Officer (ACO) letter of approval.

L.4.3.4.3. ACCOUNTING SYSTEM

Per FAR § 16.301-3(a)(3), a cost-reimbursement contract may be used only when the contractor’s accounting system is adequate for determining costs applicable to the contract.

The acceptability of an accounting system is determined based upon a pre-award survey performed by the Defense Contract Audit Agency (DCAA).

The Offeror shall complete the SF1408 Pre-award Survey of Prospective Contractor

Accounting System Checklist (Section J, Attachment L-5). The Offeror should submit this completed form with the proposal as specified in paragraph L.4.2 ‘Volume Organization’.

Offerors may find information concerning DCAA on the organization’s website

[http://www.dcaa.mil]. Specific information concerning DCAA requirements for an acceptable accounting system may be found under the menu titled ‘Checklists and Tools.’

The publication lists ‘Pre-award Accounting System Adequacy Checklist’ and ‘Contract

Pricing Proposal Adequacy Checklist.’

L.4.4. COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a detailed cost proposal for accomplishing the requirements of ID/IQ SOO and

Sample Task Order 001 that are consistent with Volume II(a) and Volume II(b). The Offeror shall use the provided Cost Proposal Excel (Section J, Attachment L-16) for the Program Support Labor, ID/IQ SOO, and Sample Task Order 001. The Offeror shall propose labor rates to the nearest $0.01, while total labor cost is rounded to the nearest dollar. The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the ID/IQ

SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with ID/IQ SOO Other Direct Costs (ODC) in contractor format. Offerors shall propose a technical approach and cost proposal that accounts for all needed equipment and material necessary to perform contract requirements. Using the ‘Assumptions for Logistics Services Level of Effort’ (Section J, Attachment L-1) provided in the RFP, the Offeror's approach should determine the adequate level-of-effort and materials required to execute the TRLS contract.

The ‘Program Support Labor’ is a Fixed Firm Price (FFP) Contract Line Item Number (CLIN). The logistics services scope of work is a Cost Plus-Fixed Fee (CPFF) CLIN. 01 January 2019 is the anticipated start date of the Base Period - Year 1. The Travel CLIN is at Cost.

The ID/IQ SOO will have CPFF, FFP, and COST CLINs as follows for the Base Period:

i. CLIN 0001 Logistics Services CPFF

ii. CLIN 0002 Program Support Labor FFP

iii. CLIN 0003 Surge Support CPFF

iv. CLIN 0004 Other Direct Costs (ODC) CPFF

v. CLIN 0005 Travel COST

vi. CLIN 0006 CDRLs

The ID/IQ SOO will have CPFF, FFP, and COST CLINs as follows for the Option Period:

i. CLIN 1001 Logistics Services CPFF

ii. CLIN 1002 Program Support Labor FFP

iii. CLIN 1003 Surge Support CPFF

iv. CLIN 1004 Other Direct Costs (ODC) CPFF

v. CLIN 1005 Travel COST

If subcontractors are utilized, the Offeror shall provide the results of the analysis conducted by the Offeror

(prime contractor) establishing reasonableness of proposed subcontract prices (reference FAR § 15.404-

3(b) and (c)).

The baseline travel amounts are included in Table 4.1—Contractor Baseline Travel Amounts. The travel amounts below cover only the travel expenses (per diem, airfare, car rental, hotel, etc.). Offerors are reminded that Section G, clause 252.216-9005, establishes travel as a non-fee bearing cost element. No fee shall be applied to travel amounts.

Table 4.1—Contractor Baseline Travel Amounts

Period of Performance Contractor Baseline Travel Amounts

Base Period (3 years) $75,000.00

Option Period (2 years) $50,000.00

L.4.5. PROFIT OR FEE

Offerors shall include their proposed fee and/or profit (dollar amount and percentage) for the ID/IQ SOO and Sample Task Order 001 and specify the base upon which the fee/profit percentage is applied.

L.5. VOLUME IV—CONTRACT DOCUMENTATION

Volume IV consists information for the Government to prepare the contract document and supporting files.

L.5.1. VOLUME ORGANIZATION

The Offeror shall organize the volume according to the following outline:

i. Table of Contents

ii. List of Tables and Drawings

iii. Glossary

iv. Solicitation/Contract Form

v. Authorized Offeror Personnel

vi. Government Offices

vii. Company Address, Identifying Codes, and Applicable Designations

viii. Teaming Arrangements and/or Letters of Commitment

ix. Contract Security Classification Specification, DD Form 254

x. DFARS Clause 252.227-7017 Identification and Assertion of Use, Release, or Disclosure

Restrictions (JUN 1995)

xi. Exceptions to Terms and Conditions

xii. Representations, Certifications, and Other Statements of Offeror(s)

xiii. Small Business Subcontracting Plan

xiv. Pre-Award Organizational Conflicts of Interest (OCI)

xv. Environmental, Safety, and Occupational Health (ESOH) Plan

xvi. FAR Clause 52.222-46 Evaluation of Compensation for Professional Employees (FEB 1993)

xvii. FAR Clause 52.215-22 Limitations on Pass-Through Charges—Identification of Subcontract Effort

(OCT 2009)

L.5.2. SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form

(SF) 33 is required. Signature by the Offeror on the SF33 constitutes an offer, which the Government may accept. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.5.3. AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, and e-mail address of the company personnel empowered to commit with respect to the proposal and contractual obligation of the Offeror. Also, identify individuals authorized to negotiate with the Government.

L.5.4. GOVERNMENT OFFICES

Provide the mailing address, telephone, and facility codes for the cognizant Contract Administration Office and Defense Contract Audit Agency (DCAA). Also, provide the name, telephone, and e-mail address for the DCAA Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and subcontractors/teaming partners with teaming arrangement and/or Letters of

Commitment specific to the TRLS solicitation.

L.5.5. COMPANY ADDRESS, IDENTIFYING CODES, AND APPLICABLE DESIGNATIONS

Provide the company street address, county, and facility code; CAGE Code; DUNS number; Taxpayer

Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.5.6. TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment.

L.5.7. DEPARTMENT OF DEFENSE FORM (DD) 254 SECURITY REQUIREMENTS

The solicitation will include a Contract Security Classification Specification, DD Form 254. At the request of the Government, the contractor shall provide access to one (1) contract employee with at least a SECRET security clearance, who can view classified information at the Defense Threat Reduction Center (DTRC).

The contract does not include requirements for a contractor to maintain a corporate facility clearance. The

Offeror shall complete the required contractor information blocks on the DD254 (Section J, Exhibit A).

L.5.8. INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017 IDENTIFICATION AND

ASSERTION OF USE, RELEASE, OR DISCLOSURE RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include DFARS clause 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.5.9. EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, including the Sample Task, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.