HDTRA1-17-R-0027_TRLS_RFP_Amendment_0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is contained w ithin the Summary of Changes. No other changes w ill be made.

1. CONTRACT ID CODE PAGE OF PAGES

1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA117R0027

X 9B. DATED (SEE ITEM 11)

15-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 0 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Apr-2018

CODE

DEFENSE THREAT REDUCTION AGENCY/AL-AC

8725 JOHN J. KINGMAN ROAD, MSC 6201

FORT BELVOIR VA 22060-6201

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA117R0027

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Apr-2018 04:00 PM to 30-Apr-2018 04:00 PM.

SECTION F - DELIVERIES OR PERFORMANCE

The following have been deleted:

52.247-60

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

252.209-9002 NON-GOVERNMENT SUPPORT PERSONNEL (JAN 2008)

The following companies may have access to contractor information, technical data or computer software that may be marked as proprietary or otherwise marked with restrictive legends: Infinity Technology LLC (advisory and assistance services), MITRE Corporation (advisory and assistance services), Tenica and Associates LLC (contract specialist support), and Booz Allen Hamilton (advisory and assistance services). Each contract contains organizational conflict of interest provisions and/or includes contractual requirements for non-disclosure of proprietary contractor information or data/software marked with restrictive legends. The contractor, by submitting a proposal or entering into this contract, is deemed to have consented to the disclosure of its information to Infinity

Technology LLC, MITRE Corporation, Tenica and Associates LLC, and Booz Allen Hamilton under the conditions and limitations described herein.

The following included by full text have been revised:

252.209-9000 ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 2018)

a. Purpose. The primary purpose of this Clause is to aid in ensuring that: (1) the Contractor's objectivity and judgment are not biased because of its past, present, or currently planned interests (financial, contractual, organizational, or otherwise) which relate to work under this Contract, (2) the Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public information regarding the Government's program plans and actual or anticipated resources, and (3) by virtue of its access to proprietary information belonging to others, the

Contractor does not obtain any unfair competitive advantage.

b. Scope. The restrictions described herein shall apply to performance or participation by the Contractor and any of its affiliates or their successors in interest (hereinafter collectively referred to as "contractor") in the activities covered by this Clause as prime contractor, subcontractor, cosponsor, joint venture, consultant, or in any similar capacity.

(1) Maintenance of Objectivity: The Contractor shall be ineligible to participate in any capacity in contracts, subcontracts, or proposals (solicited or unsolicited) which stem directly from the Contractor's performance of work under this Contract. Furthermore, unless so directed in writing by the Contracting Officer, the

Contractor shall not perform any services under this Contract on any of its own products or services, or the products or services of another firm if the Contractor is, or has been, substantially involved in their development or marketing. I addition, if the Contractor under this Contract prepares a complete, or essentially complete, Statement of Work to be used in competitive acquisitions, the Contractor shall be ineligible to perform or participate in any capacity in any contractual effort which is based on such Statement of Work or specifications. Nothing in this subparagraph shall preclude the Contractor from competing for follow-on contracts.

(2) Access To and Use of Government Information: If the Contractor, in the performance of this

Contract, obtains access to information such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, (b) compete for work based on such information for a period of six (6) months after the completion of this Contract, or until such information is released or otherwise made available to the public, whichever occurs first, (c) submit an unsolicited proposal to the Government which is based on such information until one year after such information is released or otherwise made available to the public, and

(d) release such information unless such information has previously been released or otherwise made available to the public by the Government.

(3) Access To and Protection of Proprietary Information: The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as "proprietary data") under this Contract, it shall treat such information in accordance with any restrictions imposed on such information. The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure. A copy of each such written agreement shall be furnished to the Contracting Officer. In addition, the Contractor shall obtain from each employee who has access to proprietary data and Government information (defined in subparagraph b(2)) under this Contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the

Contractor or thereafter, disclose to others or use for their benefit, proprietary data received in connection with the work under this Contract.

c. Subcontracts: The Contractor shall include this Clause, including this paragraph, in consulting agreements and subcontracts of any tier. The terms "contract," "Contractor," and "Contracting Officer" will be appropriately modified to preserve the Government's rights.

d. Representations and Disclosures:

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award, all facts relevant to the existence or potential existence of organizational conflict of interests as that term is used in FAR

Subpart 9.5.

(2) The Contractor agrees that if after award it discovers an organizational conflict of interest with respect to this contract, prompt and full disclosure shall be made in writing to the Contracting Officer which shall include a description of the action the Contractor has taken or proposes to take to avoid or mitigate such conflicts.

e. Remedies and Waiver:

(1) For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed during this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or potential therefore) subsequent to contract award, the

Contracting Officer may terminate this contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that it is impossible to foresee each circumstance to which this clause might be applied in the future and that the clause has effect which will survive the performance of this contract.

Accordingly, the Contractor may at any time seek a waiver from the Contracting Officer by submitting a full written description of the requested waiver and the reasons in support thereof. If it is determined to be in the best interests of the Government, the Head of Contracting Activity will grant such a waiver in writing.

f. Modifications: Prior to a contract modification, when the Statement of Work is changed to add new work or the period of performance is significantly increased, the Contracting Officer will request, and the Contractor is required to submit, either an organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

g. Termination: The restrictions imposed by paragraph b(1) of this clause will terminate one year after final payment on this contract. Restrictions upon use of government information and the requirement to protect proprietary information are permanent.

h. If an OCI mitigation plan is incorporated into the contract, the detailed implementation of the requirements of this clause is in the Contractor’s OCI mitigation plan attached to this contract.

(End of clause)

SECTION I - CONTRACT CLAUSES

The following have been added by reference:

252.225-7048

The following included by reference have been revised:

52.222-19

52.244-6

252.211-7006

252.225-7012

252.245-7002

252.245-7004

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A DD 254 2 20-NOV-2017

Exhibit B Contract Data

Requirements List

9 15-MAR-2018

Exhibit C DTRA CTR OCI Memo 2 15-MAR-2018

Attachment 001 Statement of Objectives 6 15-MAR-2018

Attachment 002 SOW-Sample Task Order

4 15-MAR-2018

Attachment L-1 Logistics Services

Assumptions

5 23-FEB-2018

Attachment L-10 Transfer of Property

Inventory List Template

1 23-FEB-2018

Attachment L-11 Cost Report Level of

Detail

15 15-MAR-2018

Attachment L-12 Quarterly Property

Accountability Report

Template

8 23-FEB-2018

Attachment L-13 Transfer of Property with

Agreement

2 23-FEB-2018

Attachment L-14 DID CT-14-02 CTR

MGPL Accountability

Reports

2 23-FEB-2018

Attachment L-15 DID CT-14-01 CTR

Transfer of Property

3 23-FEB-2018

Attachment L-16 Cost Proposal Excel 8 15-MAR-2018

Attachment L-17 Process Diagrams 5 23-FEB-2018

Attachment L-18 Single Shipper SOP 5 15-MAR-2018

Attachment L-2 Past Performance

Information Form

3 23-FEB-2018

Attachment L-3 Master Government

Property Listing Template

3 23-FEB-2018

Attachment L-4 Data Accession Listing 2 23-FEB-2018

Attachment L-5 SF1408 Survey of

Prospective Contractor

Accounting System

2 23-FEB-2018

Attachment L-6 CTR Travel Standard

Operating Procedure

3 23-FEB-2018

Attachment L-7 Past Performance

Questionnaire

11 23-FEB-2018

Attachment L-8 CTR Property

Management Standard

Operating Procedure

42 23-FEB-2018

Attachment L-9 Transfer of Property

Template Without

Agreement

3 23-FEB-2018

Attachment S-1 Socio Economic

Commitment Template

1 15-MAR-2018

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A DD 254 2 20-NOV-2017

Exhibit B Contract Data

Requirements List

9 15-MAR-2018

Exhibit C DTRA CTR OCI Memo 2 15-MAR-2018

Attachment 001 Statement of Objectives 6 15-MAR-2018

Attachment 002 Statement of Work -

Sample Task Order 001

4 05-APR-2018

Attachment L-1 Logistics Services

Assumptions

5 23-FEB-2018

Attachment L-2 Past Performance

Information Form

3 23-FEB-2018

Attachment L-3 Master Government

Property Listing Template

3 23-FEB-2018

Attachment L-4 Data Accession Listing 2 23-FEB-2018

Attachment L-5 SF1408 Survey of

Prospective Contractor

Accounting System

2 23-FEB-2018

Attachment L-6 CTR Travel Standard

Operating Procedure

3 23-FEB-2018

Attachment L-7 Past Performance

Questionnaire

11 23-FEB-2018

Attachment L-8 CTR Property

Management Standard

Operating Procedure

42 23-FEB-2018

Attachment L-9 Transfer of Property

Template Without

Agreement

3 23-FEB-2018

Attachment L-10 Transfer of Property

Inventory List Template

1 23-FEB-2018

Attachment L-11 Cost Report Level of

Detail

15 15-MAR-2018

Attachment L-12 Quarterly Property

Accountability Report

Template

8 23-FEB-2018

Attachment L-13 Transfer of Property with

Agreement

2 23-FEB-2018

Attachment L-14 DID CT-14-02 CTR

MGPL Accountability

Reports

2 23-FEB-2018

Attachment L-15 DID CT-14-01 CTR

Transfer of Property

3 23-FEB-2018

Attachment L-16 Cost Proposal Excel 14 10-APR-2018

Attachment L-17 Process Diagrams 5 23-FEB-2018

Attachment L-18 Single Shipper SOP 5 15-MAR-2018

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541990.

(2) The small business size standard is $15,000,000.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the offeror is currently registered in System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes:

( ) Paragraph (d) applies.

( ) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements--Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at

52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2; Prohibition on Contracting with Inverted Domestic Corporations--Representation.

(vii) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased

Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xx) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II, and

III.) This provision applies to solicitations containing the clause at 52.225- 3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $80,317, the provision with its Alternate II applies.

(D) If the acquisition value is $80,317 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-

5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certification. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

(i) 52.204-17, Ownership or Control of Offeror.

(ii) 52.204-20, Predecessor of Offeror.

(iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

(iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment--Certification.

(v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain

Services--Certification.

(vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-

Designated Products (Alternate I only).

(vii) 52.227-6, Royalty Information.

(A) Basic.

(B) Alternate I.

(viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause Title Date Change

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INSTRUCTIONS AND CONDITIONS

Section L—Instructions, Conditions, and Notices to Bidders

52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

a) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

52.204-6 Data Universal Numbering System (DUNS) Number APR 2008

52.215-1 Instructions to Offerors – Competitive Acquisition JAN 2004

52.215-16 Facilities Capital Cost of Money JUN 2003

52.215-20 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data

OCT 1997

52.215-22 Limitations on Pass-Through Charges – Identification of Subcontract Effort OCT 2009

52.222-24 Pre-award On-Site Equal Opportunity Compliance Evaluation FEB 1999

52.222-46 Evaluation of Compensation for Professional Employees FEB 1993

52.247-6 Financial Statement APR 1984

252.215-7008 Only One Offer JUN 2012

52.216-1 Type of Contract APR 1984

a) The Government contemplates award of an indefinite-delivery/indefinite-quantity (ID/IQ) contract with

Cost-Plus- Fixed-Fee (CPFF) and Firm-Fixed-Price (FFP) task orders.

52.233-2 Service of Protest SEP 2006 https://www.acquisition.gov/ http://farsite.hill.af.mil/

a) Protests, as defined in Federal Acquisition Regulation (FAR) § 33.101, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgement of receipt from:

Debra A. Butler

Contracting Officer, AL-ACO

Defense Threat Reduction Agency

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

DTRA Clause 252.204-9004 Key Personnel

FEB 2007

a) The Government identifies the following positions as ‘Key Personnel’:

i. Program Manager (PM)

ii. Deputy Program Manager (DPM)

DTRA Clause 252.204-9000

Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR)

DEC 2007

a) Offerors are responsible for submitting proposals and any proposal modifications or revisions to the designated office by the date and time specified in the solicitation. For the purposes of this clause, the

“designated office” is the office appearing in the attention line of the mailing addresses in Paragraph (b) below. Proposals received after this exact time will NOT be considered unless it meets one of the exceptions stated in FAR § 52.215-1(c)(3).

b) DTRA has two official mailing addresses in the NCR. Due to heightened security measures, Offerors are to select one address below based on the method of mailing.

i. The official United States Postal Service (USPS) mailing address for DTRA:

Defense Threat Reduction Agency

Attn: DTRA Contracts (AL-ACO) Debra A. Butler

8725 John J. Kingman Rd. Stop 6201

Fort Belvoir, VA 22060-6201

ii. DTRA can only accept packages delivered via commercial carriers to the address listed below. For all incoming packages to DTRA activities in the Washington DC area (this includes packages sent via Federal Express, DHL, Airborne, UPS and other commercial carriers), use the following address:

Defense Threat Reduction Agency

Attn: DTRA Contracts (AL-ACO) Debra A. Butler

6200 Meade Road

Fort Belvoir, VA 22060-5264*

*Note: This address shall also be used in all contracts for delivery of supplies/materials

c) If mailing via USPS, Offerors are cautioned to allow 2 days for processing and delivery of all proposal information to the designated office after it has been received at the DTRA mailroom. This mail processing delay is unavoidable, so Offerors are encouraged to carefully select the mailing method to ensure timely receipt of proposals.

d) Offerors can opt to hand carry proposals, however the Government directs Offerors to contact the

Contracting Specialist, Mr. Chad Roney, prior to arrival.

i. Contact information is provided below:

Chad M. Roney

Contracting Specialist, AL-ACO

Defense Threat Reduction Agency

Email: dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

ii. The hand carry physical address is:

DTRA-Point of Entry (POE)

44965 Aviation Drive

Sterling, VA 20166

L.1. GENERAL INSTRUCTIONS

L.1.1. GENERAL INFORMATION

L.1.1.1. POINTS OF CONTACT

The Contracting Officer (CO) for this acquisition is:

Debra A. Butler

Contracting Officer, AL-ACO

Email: dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

The Contract Specialist for this acquisition is:

Chad M. Roney

Contracting Specialist, AL-ACO

Email: dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

L.1.1.2. Offerors shall address all questions or concerns regarding this solicitation via email to

<dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil> with the subject line ‘Questions

Concerning HDTRA1-17-R-0027.’ DTRA must receive questions regarding this solicitation no later than 4:00 pm (EST) on 02 April 2018. All amendments, responses to any questions, or notices will be posted to, and are downloadable from the Federal Business Opportunities (FBO) website (www.fbo.gov). DTRA intends to respond and post answers to RFP questions by 18

April 2018. It is the responsibility of the Offeror to check back frequently to see if any amendment or notices have been issued.

L.1.1.3. Offerors shall request to schedule and provide the suggested location for an Oral Presentation with the Contracting Officer no later than 4:00 pm (EST) on 09 April 2018 by sending an email to <dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil> with the subject line ‘Oral

Presentation Schedule Request HDTRA1-17-R-0027.’

L.1.1.4. DTRA must receive Offerors’ Volumes I, II(a), III, IV, and V proposals no later than 4:00 pm

(EST) on 30 April 2018.

L.1.1.5. DEBRIEFINGS

L.1.1.5.1. PRE-AWARD DEBRIEFINGS

Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a pre-award debriefing. Offers should submit a written request for pre-award debriefing to the Contracting Officer within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.5.2. POST-AWARD DEBRIEFINGS

The Contracting Officer will notify Offerors of the award decision within three (3) calendar days after award. Offerors may request a post-award debriefing. Offers should submit a written request for post-award debriefing to the Contracting Officer within three (3) calendar days after receipt of the notice of award. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.6. DISCREPANCIES

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

mailto:dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil mailto:dtra.belvoir.j4-8.mbx.commercial-logistic-services@mail.mil

L.1.1.7. DISCUSSIONS

The Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If during the evaluation period, the Government determines that discussions are in its best interest, the Government may hold discussions with only those Offerors determined to be in the competitive range.

L.1.2. ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in Table 1.1 ‘Proposal Organization’ below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence. See Paragraph L.1.3.8 for electronic copy instructions.

Table 1.1—Proposal Organization

VOLUME

NUMBER

VOLUME TITLE COPIES PAGE LIMIT DUE DATE

Volume I

EXECUTIVE SUMMARY

Including: Master Table of Contents, Master Cross Reference Matrix

(MCRM)

(5) Paper

(5) DVDs

ES: 10 pages

Table: Unlimited MCRM: Unlimited

4:00 pm (EST) on

30 April 2018

Volume II(a)

MISSION CAPABILITY

WRITTEN PROPOSAL

Including: CSOW, CDRL, CWBS, Oral Proposal Agenda

(5) Paper

(5) DVDs

Written Proposal: 15 pages

CSOW: Unlimited

CWBS: Unlimited Agenda: 3 pages

4:00 pm (EST) on

30 April 2018

Volume II(b)

MISSION CAPABILITY ORAL

PRESENTATION

(15) Paper

(5) DVDs

Unlimited

(15) paper copies are due at the beginning of the

Oral Presentation

(5) DVDs Due within 2 HOURS after the

Government formally concludes the Question &

Answer portion of the Oral

Presentation

Volume III* COST

(2) Paper

(2) DVDs

*(1) Paper

*(1) DVD

Unlimited 4:00 pm (EST) on

30 April 2018

Volume IV* CONTRACT DOCUMENTATION

(2) Paper

(2) DVDs

*(1) Paper

*(1) DVD

Unlimited 4:00 pm (EST) on

30 April 2018

Volume V

PAST PERFORMANCE

WRITTEN PROPOSAL

Including: Narrative, Information

Forms, Consent Letters

Questionnaires

(5) Paper

(2) DVDs

Narrative: 10 pages

Information Forms: Unlimited

Consent Letters: Unlimited

Questionnaires: Unlimited

4:00 pm (EST) on

30 April 2018

Questionnaires:

4:00 pm (EST) on

01 June 2018

*If a subcontractor/teaming partner with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation is providing proprietary supporting documentation, they shall provide: one (1) sealed envelope per subcontractor/teaming partner which contains: one (1) hard copy and one (1) electronic copy on DVD.

The ‘ORIGINAL’ copy of the proposal Volumes I, II(a), II(b), III, IV, and V shall be provided with separate cover sheets, and shall be clearly marked ‘ORIGINAL.’ The ‘original’ paper copy shall have no staples and no holes punched in it. The ‘ORIGINAL’ copy is included in the copy count above.

As shown in Table 1.1, additional paper copies of Volumes I, II(a), II(b), III, IV, and V shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

Proposal Volumes I, II(a), III, IV, and V shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, ‘Notice to Potential Offerors – Official DTRA

Addresses in the National Capital Region (NCR),’ DEC 2007 (the clause is at the beginning of Section L).

NOTE: THE REQUIREMENTS FOR SUBMISSION OF PROPOSALS CONTAINED IN FAR § 52.215-1.

L.1.3. PROPOSAL FORMAT

L.1.3.1. GUIDANCE

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2. SUFFICIENT DETAIL

Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation

• Address the factors, sub-factors, and their related elements as listed in Section M of the solicitation

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal

L.1.3.3. VALIDITY STATEMENT

The Government requests the Offeror to complete the proposal validity date in block 12, Section

A of the solicitation, with not less than 270 days. In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period. In accordance with

FAR § 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of unsuccessful proposals.

L.1.3.4. PHYSICAL APPEARANCE OF SUBMISSIONS

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired

• Proposals will be submitted in paper and electronic copies (see Paragraph L.1.3.8 for electronic copy instructions)

• Paper copies of the proposal must lie flat when open. Elaborate binding is not desired. Do not use staples

L.1.3.5. PAGE FORMAT RESTRICTIONS AND LIMITATIONS

L.1.3.5.1. PAGE SIZE

Pages shall be 8.5 x 11 inches, not including foldouts. Format the pages in two columns.

Except for the lettering that is within a graphic, the font size shall be no less than 12-point, ‘Calibri Light’ font. All lettering, including that within tables, charts, graphs, and figures shall be no smaller than 10-point, ‘Calibri Light’ font size. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area. Pages shall be sequentially numbered by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2. PAGE LIMITATIONS

Offers shall treat page limitations as maximums. If the page count exceeds the limitations, the Government will not read nor consider those pages in the evaluation of the proposal.

Printed material shall be on one side of the sheet only (single-sided).

L.1.3.5.3. PAGES COUNTED

The Government shall count each page. The following documents DO NOT count towards the total page count:

• Cover pages

• Teaming arrangements

• Letters of commitment

• DD 254

• Past performance consent letters

• Past Performance Information Sheet

• Past Performance Questionnaire

• Tables of content

• Small Business Subcontracting Plan

• Organizational Conflict of Interest Mitigation Plan

• Organizational Structure chart (11 x 17 inches)

• Glossaries

• Lists of content for figures, tables, or drawings

• Tabs

• Dividers

• Blank pages

• Résumés

L.1.3.6. INDEXING

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Offerors shall use tab indexing to identify sections.

L.1.3.7. FOLDOUTS

Include no more than four foldouts in Volume II(a) identifying legible tables, charts, graphs, diagrams, schematics, and figures depicting organizations, systems and layout, implementation schedules, design drawings, plans, etc. The foldouts will count against the page limitations.

These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size with one (1) inch margins. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Offerors may use foldout pages only for large tables, charts, graphs, diagrams, and schematic. Font used in tables, charts, graphs, and figures shall be no smaller than 10-point, ‘Calibri Light’ font.

L.1.3.8. ELECTRONIC COPIES

Offerors shall submit electronic copies of each volume on individual DVDs in a protective sleeve or case. The Offeror shall use permanent marker to identify each DVD and protective sleeve with

RFP identification, volume number, title, and the Offeror’s name. Offerors shall deliver the corresponding DVDs with the ‘original’ paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

Each DVD must be compatible with the following Government equipment and software products:

• Microsoft Windows 10 Operating System

• Adobe Acrobat Reader*

• Microsoft Office Suite 2013 (Word, Excel, PowerPoint, Project)**

• Audio/video files compatible with VLC Media Player (published by VideoLAN)

*NOTE: Except for the cost volume using Microsoft Excel, the electronic copy shall be in Adobe

Acrobat portable document file (.pdf) searchable text format and shall be an exact duplicate of the ‘original’ paper proposal. Electronic copies of Volume II(b) slides shall be submitted one slide per page in Adobe Acrobat .pdf file format. If there are discrepancies between the electronic proposal and the ‘original’ paper proposal, the paper proposal shall prevail.

**NOTE: Offerors must submit all cost information, with the exception of the cost narrative, in the Microsoft Excel format. Offerors shall not paste cell values over cell formulas.

Electronic Media additional information:

• All text must be searchable

• Keep embedded graphics simple

• Large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• Use of self-extracting archive files (e.g. ZIP files) is allowed

L.1.3.9. COST INFORMATION

Offerors shall address all cost information ONLY in the Volume III—Cost. The Offeror shall propose labor rates to the nearest $0.01, while total labor cost is rounded to the nearest dollar.

Offerors must submit all cost information, with the exception of the cost narrative, in Section J, Attachment L-16 ‘Cost Proposal Excel.’ Offerors shall not paste cell values over cell formulas.

L.1.3.10. VOLUME DESIGNATION

Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Each volume shall be written on a stand-alone basis such that its contents may be evaluated without cross-referencing to other volumes of the proposal. Exceptions to the above include only teaming arrangements, letters of commitment, small business subcontracting plans, and Organizational Conflicts of Interest (OCI) assertions, which the Offeror must submit in Volume IV, but may cross-reference in other volumes.

L.1.3.11. GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.1.4. EVALUATION NOTICES

The Government reserves the right to issue clarifications or Evaluation Notices (EN) on any portion of the proposals (written or oral) at any time consistent with FAR requirements.

The Offeror shall write responses to the ENs, the Government will provide instructions regarding response page limitations and due dates. Only the affected portions of the documents must be included in the response (e.g., page remove/replace is acceptable if the Offeror utilizes a hardcopy response). The Offeror shall incorporate changes to the CSOW and other contract documentation, driven by ENs or clarifications sessions in the oral proposal, in a revised version indicating the location of changes. The Offeror shall provide a clean, final version as part of the contract documentation.

L.2. VOLUME I—EXECUTIVE SUMMARY

L.2.1. NARRATIVE SUMMARY

The Offeror shall provide a concise narrative of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding price. The content of Volume I—Executive Summary is for information only and the Government will not evaluate for the purpose of contract award. The

Volume I—Executive Summary format is at the discretion of the Offeror, but shall identify the locations of each major evaluation element, as defined in Section M. The Government shall not consider the

Offeror’s summary material presented in Volume I as meeting the requirements for any portions of other volumes of the proposal. The Offeror shall state that its proposal is valid for 270 days.

Volume I—Executive Summary shall also identify all subcontractors/teaming partners with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation. The Offeror shall provide an organization chart of the proposed TRLS team to show all key personnel. The chart shall display reporting lines, names, titles, and locations of key personnel. The Offeror shall also provide a communications matrix of key personnel. The communications matrix should identify personnel authorized to negotiate and commit on behalf of the company. The matrix should indicate the person to contact in the event the Offeror is awarded a contract (provide, at a minimum, contact’s title, phone number, fax number, and mailing address). The Offeror shall include the résumés of key personnel as identified in DTRA Clause 252.204-9004 (Program Manager, Deputy Program Manager).

L.2.2. TABLE OF CONTENTS

The Offeror shall provide a master table of contents of the entire proposal.

L.2.3. MASTER CROSS REFERENCE MATRIX (MCRM)

The Offeror shall provide a Master Cross Reference Matrix (MCRM), citing paragraph numbering, to show a tracking from the proposal volume and paragraph number, to requirements (SOO, CDRL, to Section L, to Section M, and to the affected CDRL item, CWBS or CSOW) paragraph. This matrix shall not count against the Volume I page count. Table 2.1—Example Format for MCRM provides an example format below.

Table 2.1—Example Format for MCRM

MASTER CROSS REFERENCE MATRIX

RFP Document/Section/Paragraph Proposal Volume/Section/Paragraph

Ex: Sample TO 001 SOW/Requirements/4.1.1 Ex: Volume IV/Materials Transit/2.1.1

L.3. VOLUME II—MISSION CAPABILITY

L.3.1. GENERAL

Volume II—Mission Capability should be specific and complete. Legibility, clarity, and coherence are very important. The Government will evaluate Offeror responses against the Mission Capability sub-factors defined in Section M. Using the instructions below, provide the actual methodology proposed to accomplish/satisfy these sub-factors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, Offerors are representing that the firm will perform all the requirements specified in the solicitation.

L.3.2. VOLUME II(a)—MISSION CAPABILITY WRITTEN PROPOSAL

The Offeror may reference the Written Proposal information within the Oral Proposal; however, the

Government shall evaluate the Written Proposal on its own. The Offeror shall not reference Oral Proposal content within the Written Proposal. The Offeror shall structure the Written Proposal to address each

Mission Capability Sub-factor evaluation areas. The Volume II(a)—Mission Capability Written Proposal shall be organized according to the following general outline:

i. Table of Contents

ii. List of Table and Drawings

iii. Glossary

iv. Written Proposal of Mission Capability Sub-factors A, B, and C

v. Oral Presentation Agenda

vi. Contract Statement of Work (CSOW)

vii. Contract Work Breakdown Structure (CWBS)

L.3.2.1. ORAL PRESENTATION AGENDA

Provide an oral presentation agenda for the oral presentation required in Volume II(b). In order to provide flexibility in presentation method, the Offeror may organize the oral proposal in a manner of its own choosing, but shall indicate, in the agenda, when each of the sub-factors are scheduled to be presented.

L.3.2.2. CONTRACT STATEMENT OF WORK (CSOW)

The Government provides a Statement of Objectives (SOO) as Section J, Attachment 001 to the solicitation. This SOO represents the Government’s minimum objectives for TRLS. The Offeror shall use the SOO to propose a CWBS-structured CSOW that expands upon these minimum objectives to the extent necessary to conduct these services. The proposed CSOW shall define the tasks required for the TRLS addressing all minimum requirements of the Government provided SOO. The proposed CSOW shall consist of tasking statements. Each tasking statement shall reference the CDRL items delivered by that task. The proposed CSOW shall not contain informational notes, as the Mission Capability volume provides opportunity for discussion and description of the Offeror’s approach. The tasking statements in the CSOW and elements of the

CWBS sections shall use a common numbering system. The proposed CSOW, when accepted by the Government, will be included in the contract at award.

L.3.2.3. CONTRACT WORK BREAKDOWN STRUCTURE (CWBS)

The Offeror shall provide a Contract Work Breakdown Structure (CWBS) and include a glossary for reference. The WBS shall serve as the framework for organizing TRLS to include in-house, inter-divisional, subcontractor, and associate contractor activities.

L.3.3. VOLUME II(b)—MISSION CAPABILITY ORAL PRESENTATION

The Offeror shall provide the Government evaluation team an unclassified oral presentation. Volume

II(b)—Mission Capability Oral Presentation shall include the Offeror’s proposed solutions to Factor 1

Mission Capability. The Government expects the Oral Presentations to include the majority of substantive content. The materials from Volume II(b)—Mission Capability Oral Presentation and audio-visual recordings will be used to evaluate Mission Capability sub-factors, in accordance with Section M. The

Government will not review any Oral Presentation material prior to the start of each Offeror’s presentation of Volume II(b). Offerors shall deliver Volume II(b) ‘original’ paper copies of slide presentations at the start of the Oral Presentation. Offerors shall deliver Volume II(b) electronic copies and the audio-visual recordings within 2 HOURS after the Government formally concludes the Question & Answer portion.

Volume II(b) is NOT due on the same date as Volumes I, II(a), III, IV, and V.

L.3.3.1. ORAL PRESENTATION SCHEDULING AND FORMAT

The oral presentation includes one day at each offeror's suggested proposed facility. The

Governmen…