HDTRA1-17-R-0027_Industry_Questions_Govt_Responses_12_Apr2018.pdf

DEFENSE THREAT REDUCTION AGENCY

THREAT REDUCTION LOGISTICS SERVICES (TRLS)

TRLS Draft Request for Proposal Questions April 12, 2018

# Topic Reference Question/Comment DTRA Response (AL-AC)

1 CDRLS Section B There is no CLIN 1006 to account for CDRLS in the Option Period. Does this mean there is no CDRL requirement in the Option period?

CLIN 0006 CDRLs covers the entire contract period of performance and is a non-separately priced CLIN.

2 CDRLS Section L.3.2.2

RFP Section L.3.2.2. requires submittal of preliminary CDRLs. As only the incumbent could possibly meet this requirement with sufficient detail, we request that the USG

(1) either provides the current incumbent CDRLs, or (2) revises the due date of this requirement to “30 days upon contract award” to eliminate the unfair advantage the incumbent has because of the currently performed work.

The Government revised Section L.3.2.2 to remove, 'and preliminary CDRLs.'

3 CDRLS

Solicitation, Section L.1.2, Table 1.1, Page 80

Table 1.1 – Proposal Organization lists “CDRL” as a separate item that needs to be submitted under Volume II(a) Mission Capability: Written Proposal. However, in Section L.3.2 it is not listed as a requirement for inclusion in Volume II(a). Section L.3.2.2 reads, “The proposed CSOW shall consist of tasking statements. Each tasking statement shall reference the CDRL items delivered by that task. “We request clarification if a separate CDRL section is required to be included Volume II(a) and, if so, what the Government expects offerors to provide in this section?

The Government revised Table 1.1 to remove the reference to 'CDRL: Unlimited' in subsequent amendments. Per Section L.3.2.2, 'The proposed CSOW shall define the tasks required for the TRLS [contract] addressing all minimum requirements of the Government provided SOO. The proposed CSOW shall consist of tasking statements. Each tasking statement shall reference the CDRL [Reference: Section J, Exhibit B] items delivered by that task.'

4 Contract Clauses Section F

In reference to FAR 52.247-60, Guaranteed Shipping Characteristics (JAN 2017) does the Government require offerors to provide this information for either the ID/IQ SOO or Sample Task Order 001? If so, is it required for all shipping characteristics indentified in paragraph (a) (1), and should the information be provided in Volume

III?

No.

The Government removed clause FAR 52.247-60.

5 Contract Clauses Section H, DFARS 252.209-

Section H, page 25, 252.209-9002 states Infinity Technology LLC, Tenica and Associates LLC and Booz Allen Hamilton are under Organizational conflict of Interest provisions to include non-disclosure of proprietary contractor information or data/software. Does the OCI provision also preclude Infinity, Tenica and BAH from bidding on this procurement?

No, please see the Section J, Exhibit C 'OCI Memo' regarding the CTR policy on Organizational Conflict of Interest (OCI) and Classification of Contractors.

6 Contract Clauses Section I In addition to DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls, should the RFP also include 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting?

Yes, the Government will include DFARS 252.204-7009 'Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information' and DFARS 252.204-7012 'Safeguarding Covered Defense Information and Cyber Incident Reporting'.

7 Contract Clauses Section L.5.10 In reference to FAR 52.222-46, Evaluation of Compensation of Professional Employees, can the Government confirm the total compensation plans shall be provided in Volume IV, Contract Documentation?

Confirmed, the information is to be provided in Volume IV-Contract Documentation. The Government modified L.5.1 to include 'xvi. FAR 52.222-46, submitted with the Volume IV-Contract Documentation.

8 Contract Clauses Section L.5.10 With respect to FAR 52.215-22, Limitation on Pass-Through Charges - Identification of Uncompensated Overtime, can the Government confirm this information shall be provided in Volume IV, Contract Documentation?

Confirmed, the information is to be provided in Volume IV-Contract Documentation. The Government modified L.5.1 to include 'xvii. FAR 52.215-22, submitted with the Volume IV-Contract Documentation.

9 Contract Clauses Section L.5.10 With respect to FAR 52.237-10, Identification of Uncompensated Overtime, can the Government confirm the offeror is to provide this information in Volume IV, Contract Documentation?

The Government removed the clause FAR 52.237-10 in 'Amendment 1' to the solicitation.

10 Contract Clauses Solicitation, Section L.4.4, Per Section L.4.4, we understand that contractor travel is non-fee bearing and that the labor to arrange travel is indeed eligible for fee. However, we require clarification whether or not the travel costs associated with fulfillment of SOO 6.4 are fee bearing, particularly the ODC (hotel, in-country ground transportation, etc.)

associated with SOO 6.4.7.

DFARS clause 252.216-9005 states that travel is a non-fee bearing element of cost, however the labor associated with supporting travel requirements has the potential to carry fee.

11 Contract Clauses Volume III

It is our understanding the Contractor Baseline Travel Amounts in support of CLIN 0002 and 1002 are non-fee bearing in accordance with 252.216-9005. Although offerors are not required to price the travel for Personal Logistics Services under the IDIQ SOO or Sample Task Order 001, can the Government confirm that travel costs associated with provisioning of travel for customers as part of SOO 6.4 Personnel Travel Logistics are fee bearing?

DFARS clause 252.216-9005 states that travel is a non-fee bearing element of cost, however the labor associated with supporting travel requirements has the potential to carry fee.

12 Contract Clauses Volume IV, L.5.11 Can the government confirm that the small business subcontracting goals for this contract are 10% of total contract value?

The Government removed the 10% Subcontracting goal with the release of the Final RFP. Please refer to the Small Business Subcontracting Plan requirements listed in Section L.5.11.

13 Contract Clauses Volume IV, Section K

In reference to Section K and FAR 52.247-53 Freight Classification Description (APR 1984) given that the data is applicable to domestic ground shipment and rarely will shipments be transported by rail, will the Government remove this provision. If not, are offerors required to identify the NMFC class applicable to either the IDIQ SOO or Sample Task Order 001?

The Government reviewed the referenced FAR Provision 52.247-53 Freight Classification Description (APR 1984) and determined the necessity for the clause to remain.

14 Contractor Systems Section L.4.3.4

Please clarify where to submit contractor systems letters: as part of Cost Narrative (as per RFP section L.4.3.4: The cost narrative shall include information for the prime contractor and any subcontractor or teaming members on the following contractor systems) or as separate item as directed by L.4.2. Volume Organization

(vii. Contractor Systems Approval Letters).

Per L.4.2, Offerors are to submit the 'Contractor System Approval Letters' as item vii in Volume III-Cost.

15 Contractor Systems Volume III, L.4.3.4.3

If the Offeror possesses an approved accounting system, does the Government still require the submission of an SF1408 Pre-award Survey Prospective Contractor Accounting System Checklist? If so, and if the offer has an approved accounting system, is the letter from DCMA informing the offeror their accounting system has been deemed adequate acceptable in lieu of the signature from the Government official?

No, the Government only requires the submission of the 'SF1408 Pre-award Survey Prospective Contractor Accounting System Checklist,' if the Offeror does not have a letter from DCMA stating the contractor systems are approved.

16 Cost Excel Sheet Attachment L-16 Cost Proposal

For Attachment L-16, under the Surge tab for the Sample Task Order, do we need to include warehouse price (cell G9) in Other ODC (cell J5)?

As a notional scenario, the Offeror's proposed solution should determine adequate surge warehousing requirements. The Government reposted the latest version of Section J, Atch L-16 'Cost Proposal Excel.'

17 Cost Excel Sheet Attachment L-16 Cost Proposal

Is Attachment L-16 intended to capture total cost for all CLINs for the ID/IQ SOO? No

18 Cost Excel Sheet Attachment L-16 Cost Proposal

It is understood that it is the Offeror’s responsibility to determine the labor approach and corresponding price to meet Personnel Travel Logistics support requirements. However, it is unclear from the Government’s response, whether or not the Offerors are intended to price the ODC, e.g. the costs associated with SOO 6.4.7? If ODC must be priced at the SOO level, will the Government provide assumptions to enable those costs to be estimated?

No, the Government does not require any costs for requirements associated with ID/IQ SOO Paragraph 6.4.7, other than ID/IQ SOO Program Support Labor and ID/IQ SOO Other Direct Costs (ODC). As a reminder, DFARS clause 252.216-9005 states that travel is a non-fee bearing element of cost.

The Government is only seeking the staffing and level of effort to support the Offeror's solution to requirements specified in Section J, Atch 001 'IDIQ Statement of Objectives.'

19 Cost Excel Sheet Attachment L-16 Cost Proposal

It is understood that the Offerors are to use the assumptions provided in Attachment L-5 to estimate labor requirements. However, it is unclear from the Government’s response if Offerors are required to price the material costs for the ad-hoc purchases (e.g. the actual items to be purchased). Please clarify if material costs are required to be priced at the SOO level and, if so, whether the Government will provide additional assumptions that will enable Offerors to price those materials.

The Government does not require any pricing on Section J, Atch L-16 'Cost Proposal Excel' for specific materials associated with Section J, Atch 001 'IDIQ Statement of Objectives' Section 6.3.1 'Provide ad-hoc purchases of equipment, services, and support incidental to DTRA mission requirements with capability to internationally source from local or regional vendors.' The Government anticipates the TRLS contract to execute specific material purchases as future (undefined) Bill of Materials (BOM) requests.

The Government is only seeking the staffing and level of effort to support the Offeror's solution to requirements specified in Section J, Atch 001 'IDIQ Statement of Objectives '

20 Cost Excel Sheet L.1.3.8

The NOTE in L.1.3.8 says "Except for the cost volume using Microsoft Excel, the electronic copy shall be in Adobe Acrobat portable document file (.pdf) searchable text format and shall be an exact duplicate of the ‘original’ paper proposal."

For Volume II(b), please confirm that we are to deliver a PDF of the presentation rendered in the 'Handouts' category, 'Three Slides' format?

The Government revised the referenced NOTE of Section L.1.3.8. to state, 'Except for the cost volume using Microsoft Excel, the electronic copy shall be in Adobe Acrobat portable document file (.pdf) searchable text format and shall be an exact duplicate of the ‘original’ paper proposal. Electronic copies of Volume II(b) slides shall be submitted one slide per page in Adobe Acrobat .pdf file format.' in subsequent solicitation amendments.

21 Cost Excel Sheet L.4.4, p. 89

Ref. Pg. 89, section L.4.4 and the Excel pricing template – Section L.4.4 states " Offerors shall price all program management costs, including related facilities and other direct costs, on a FFP basis.” However, the pricing template for the FFP effort does not seem to provide the ability to insert anything except fully burdened labor.

Where is the offeror to propose ‘related facilities and other direct costs’?

The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format.'

22 Cost Excel Sheet p. 83, section L.1.3.9

“All labor rates shall round to the nearest dollar.” This restriction has the potential to cause significant errors in the offeror’s proposed costs, up to $1000 per person per year. Standard practice is to propose labor rates to the nearest $0.01, while total labor cost can be rounded to the nearest dollar. Recommend this sentence be stricken from the solicitation.

In 'Amendment 1,' the Government modified Section L.1.3.9 to state, 'The Offeror shall propose labor rates to the nearest $0.01, while total labor cost is rounded to the nearest dollar.' and modified Section L.4.4 to state, 'The Offeror shall propose labor rates to the nearest $0.01, while total labor cost is rounded to the nearest dollar.'

23 Cost Excel Sheet

p. 89, section L.4.4, Table 4.1 and the Excel pricing template

Where in the Excel pricing template is the offeror to input the values from Table 4.1, such that we can properly show any indirect burdens on this cost?

The Government updated Section L.4.4 and Table 4.1 to remove the note mentioning 'indirect rates/burdens' associated with 'Contractor Baseline Travel Amounts.' The Offeror shall not input values of Table 4.1 anywhere in Attachment L- 16.

24 Cost Excel Sheet Solicitation, Section L.4.4, Per Section L.4.4, the CLIN structure is provided for the ID/IQ SOO. Are Offerors expected to propose their price for each CLIN?

CLIN 0005 is for Travel, and Table 4.1 is provided to price. Does the Government intend for Offeror’s to show their price (Table 4.1 costs plus indirect costs) in Attach L-16? If so, please indicate where this should be included.

No, the Government does not require prices for each CLIN.

No, the Government does not intend for Offerors to show pricing for CLIN 0005 the Government revised Section L.4.4 to remove the statement, 'Applicable burdens are not included and therefore shall be applied to the amounts provided in the table [Table 4.1].'

25 Cost Excel Sheet Solicitation, Section L.4.4, Per Section L.4.4, the solicitation reads, “Offers shall price all program management costs, including related facilities and other direct costs on a FFP basis.” However, Attach L-16 only allows labor rates. Where shall we add the ODCs, or is it the Government’s intent that Offerors include the ODC cost into the burdened labor rates?

The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format.'

26 Cost Excel Sheet Solicitation, Section L.4.4, Per Section L4.4, the solicitation reads, “The cost proposal shall delineate labor categories, labor hours, other direct costs, indirect costs (to include base and percentage used in calculation), overhead, G&A, and fee/profit to support the ID/IQ SOO and Sample Task Order 001.” The SOO pricing tabs within Attach L-16 don't allow Offerors to show any ODCs. How does the Government desire Offerors to show pricing for the ODCs?

The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format.'

27 Cost Excel Sheet Volume III, Attachment L-1

For the purpose of pricing the IDIQ SOO and Sample Task Order 001, can the Government confirm offerors are not required to include the cost of the items to be procured and shipped, transportation costs, travel costs for participants attending the various events, translations and interpretation costs, etc. and should only price the direct labor and level-of-effort required to execute the TRLS contract.

The Government only requires the cost information as requested in Section J, Attachment L-16 'Cost Proposal Excel.' The Government is only seeking the staffing and level of effort to support the Offeror's solution for Section J Attachment 002, SOW Sample Task Order 001.

28 Cost Excel Sheet Volume III, Attachment L-16, and Section L.4.1

In accordance with L.4.1 the Offeror shall provide a cost proposal using Attachment L-16 for the overall SOO and Sample Task Order 001. The tab labeled Program Support Labor (FFP) captures the costs proposed for each contract year within the Base and Option Periods as well as the 12-month extension. Given that the template appears to be for the FFP CLINs and Sample Task Order 001, does the Government intend to provide a separate template for the IDIQ SOO CPFF CLINS?

No, the Government will not provide a separate template for the IDIQ SOO CLINs.

The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format.'

The Government also revised Section J, Attachment L-16 'Cost Proposal Excel' to allow Offerors to propose costs associated with IDIQ Program Support Labor and IDIQ Other Direct Costs (ODC).

29 Cost Excel Sheet Volume III, Attachment L-16, and Section L.4.3.3

In accordance with Section L.4.3.3 offerors are required to include in their cost proposal all needed equipment and material necessary to perform the contract requirements. Where in the pricing template shall these itemized costs be provided?

The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format. Offerors shall propose a technical approach and cost proposal that accounts for all needed equipment and material necessary to perform contract requirements.'

30 Cost Excel Sheet Volume III, Section L.4.4

In accordance with L.4.4, the cost proposal for the IDIQ SOO and Sample Task Order 001 shall delineate labor categories, hours, other direct cost, indirect costs, overhead, G&A, and fee/profit. Given that Attachment L-16 requests fully burdened labor rates for the FFP Program Support Labor, should offerors provide a separate spreadsheet that details the cost element breakdown the Government is requesting for the IDIQ SOO?

No, the Government does not require Offerors to submit a separate spreadsheet listing the details of the FFP Labor costs.

Per Section L.4.2 (iii), Offerors shall submit, 'ID/IQ SOO Cost Narrative: Cost or pricing information and supporting data, to include estimating methodology.'

The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format.'

31 Cost Excel Sheet Volume III, Section L.4.4

In Section L.4.4 the Government requests offerors to apply indirect burdens to the baseline travel amounts for contractor travel. Can the Government clarify where in the pricing template provided as Attachment L-16 this information shall be provided?

The Government revised Section L.4.4 paragraph 7 to remove the statement, 'Applicable burdens are not included and therefore shall be applied to the amounts provided in the table.' Subsequently, Offerors are not required to provide indirect burden information for 'Contractor Baseline Travel Amounts.'

32 Cost Excel Sheet Volume IV, L.5.12

The Excel pricing model, TRLS_Sec_J-Atch_L-16_Cost_Proposal_Excel_Final _RFP.XLSX, seems to have deficiencies that will make it very difficult to accurately document our proposed costs. In addition, the spreadsheet is locked which prevents the offeror from modifying the spreadsheet to accurately calculate our costs.

a. The excel spreadsheet does not seem to provide a way for the contractor to propose costs associated with CLINs 0001/1001 Logistics Services. Please clarify how offeror is to address these costs.

b. The excel spreadsheet does not seem to provide a way for the contractor to propose costs associated with CLINs 0004/1004 Logistics Services ODCs. Please clarify how offeror is to address these costs.

c. The excel spreadsheet does not seem to provide a way for the contractor to propose costs associated with CLINs 0005/1005 Logistics Services Travel. Please clarify how offeror is to address these costs.

d. The excel spreadsheet does not seem to provide a way for the contractor to propose costs associated with CLINs 0006 CDRLs. Please clarify how offeror is to address these costs.

e. The formulas in tab Sample TO 1 – Surge (CPFF) do not follow the offeror’s methodology for estimating costs. Request the government provide an unlocked Excel attachment so the offeror can correct the calculations to match our disclosed accounting practices.

f. The formulas in tab Sample TO 1 – Surge (CPFF) appear to be including labor and non-labor elements (other direct costs) in the calculation of labor rates. Please clarify the governments intent in mixing labor and non-labor elements.

g. The tab Sample TO 1 – Surge (CPFF) does not appear to allow the offeror to correctly price a mix of Prime and subcontract labor. How is the offeror to show the contribution of our subcontracting partners?

h. Ref. tab Program Support Labor (FFP) Sum and tab Labor - Performance 3, Please define Performance Period 3? What CLINs is that associated with?

a) Correct, the costs associated with CLINs 0001/1001 is not required for evaluation purposes.

b) The Government revised Section L.4.4 to state, 'The cost proposal shall delineate labor categories, contract position titles, labor hours, full time equivalents (FTEs), and fully burdened labor rates associated with the IDIQ SOO. The cost proposal shall delineate the ID/IQ SOO Other Direct Costs (ODC). The cost proposal shall delineate labor categories, labor hours, FTEs, hourly labor rates, Other ODCs, indirect costs, fringe, overhead, G&A, fixed fee, and surge warehousing rates to support Sample Task Order 001. In Section J, Attachment L-16 'Cost Proposal Excel,' Offerors are instructed to complete the worksheets containing costs associated with IDIQ SOO Other Direct Costs (ODC) in contractor format.'

c) Correct, the costs associated with CLINs 0005/1005 Travel COST is only used for TRLS contractor travel and is not required for evaluation purposes.

d) Correct, the costs associated with CLINs 0006 is not required for evaluation purposes.

e) The Government modified Attachment L-16 'Cost Proposal Excel' tab Sample TO 1 - Surge (CPFF) to allow Offerors to directly input values for Other Direct Costs, Indirect Costs, and Fixed Fee. The document worksheets remain locked.

f) The revised Section J, Attachment L-16 'Cost Proposal Excel' accurately reflects the Government's requested cost information.

g) The Government modified Section L.4.1. Paragraph 1 to include, 'The subcontractor/teaming partner supporting documentation can be provided to the Government, using the Section J, Attachment L-16 'Cost Proposal Excel' template, in one (1) sealed envelope per subcontractor/teaming partner containing one (1) hard copy and one (1) electronic copy on DVD.'

h) During the Option Period, 'Performance Period Year 3' should delineate the FFP Labor costs associated with a potential performance period extension, beyond Option Period Year 2. The 'Performance Period Year 3' is associated with the 1000 series CLINs as part of the 'Option Period.'

33 General

Attachment L-1 Assumptions for Logistics Services, section

5.0 LANGUAGE

INTERPRETATION &

DOCUMENT TRANSLATION

The second table in this section provides the number of words of documentation to be Translated per year. It is common in the Translation industry to express translation rates in dollars/word rather than dollar/hour. Can the offeror adjust the pricing template to provide rates in this format?

No, the Government will not update Attachment L-16 to allow for Offerors to provide Translation Rates.

34 General General Question

Given the extent and number of questions and the number of attachments missing from the RFP, can the Government provide an update to offerors to include when the Government anticipates providing answers to questions received, when the Government anticipates issuing an Amendment, and if the Government anticipates a change to the due date.

Per Section L.1.1.2, 'It is the responsibility of the Offeror to check back frequently to see if any amendment or notices have been issued.'

35 General L.1.2 (Table 1.1)

L.1.3.8 (*NOTE)

L.3.3.1

Please confirm that the 15 paper copies of Vol II(b) mentioned in L.1.2, Table 1.1:

(a) are to be formatted in accordance with the instructions of L.3.3.1 (PowerPoint 'Handout' category, three slides per page);

(b) that those paper copies of the slides are to be provided at the beginning of the Oral Presentation rather than at the end as described in L.1.2, Table 1.1; and

(c) that L.3.3.1 is not requiring additional paper copies beyond the 15 indicated in L.1.2, Table 1.1

a) Yes, 15 paper copies shall be submitted in accordance with L.3.3.1 (PowerPoint 'Handout' category, three slides per page)

b) The Government modified L.1.2, Table 1.1 stating, 15 paper copies are due at the beginning of the Oral Presentation and 5 DVDs are due within 2 hours after the Government formally concludes the Question and Answer portion of the Oral Presentation

c) No, L.3.3.1 is not requiring additional paper copies beyond the 15 indicated in L.1.2, Table 1.1

36 General L.4.4, p. 89; Table 1 Please clarify which CLINs the costs in Table 4.1 apply to?

Section L.4.4. Table 4.1 'Contractor Baseline Travel Amounts' applies to CLINs 0005/1005.

37 General L.4.4, p. 89; Table 1;

Attachment L-1, Section 4.0

In the Q&A on the Draft RFP, question # 10, the government clarified that the amounts in Table 4.1 apply only to TRLS contractor travel. Under what CLIN will other travel costs be proposed, such as foreign national travel arrangements made as part Personnel Travel Logistics (Attachment L-1, section 4.0)?

Personnel Travel Logistics support costs apply to CLINs 0001/1001.

38 General Section J, Pg. 67

The final RFP did not include all attachments originally provided in the draft RFP.

However, per the list in Section J, Pg. 67, the identification of the attachments has been significantly changed from the draft RFP. Can the government please republish the missing attachments with their correct identification, or provide a statement mapping the draft RFP attachments to the final RFP and stating they are unchanged from the draft RFP? Specific items follow:

a. Att. L-1 Logistics Services Assumptions – previously Att. L-5

b. Att. L-2 Past Performance Information – previously Att. L-1

c. Att. L-3 Master Government Property Listing Template – previously Att. L-15

d. Att. L-4 Data Accession Listing – previously Att. L-2

e. Att. L-5 SF1408 Survey of Prospective Contractor Accounting System – previously Att. L-3

f. Att. L-6 CTR Travel Standard Operating Procedure – previously Att. L-4

g. Att. L-7 Past Performance Questionnaire – previously Att. L-14

h. Att. L-8 CTR Property Management Standard Operating Procedure – previously Att. L-6

i. Att. L-9 Transfer of Property Template Without Agreement – previously Att. L-7

j. Att. L-10 Transfer of Property Inventory List Template – previously Att. L-8

k. Att. L-11 Cost Report Template – previously Att. L-9

l. Att. L-12 Quarterly Property Accountability Report Template – previously Att. L-10

m. Att. L-13 Transfer of Property with Agreement – previously Att. L-11

n. Att. L-14 DID CT-14-02 CTR MGPL Accountability Reports – previously Att. L-12

o. Att. L-15 DID CT-14-01 CTR Transfer of Property – previously Att. L-13

p. Att. L-16 Cost Proposal Template Excel – previously not provided

q. Att. L-17 Process Diagrams – Missing?

r. Att. L-18 CTR Mandatory Use of Single Shipper SOP – should refer to Attachment

The Government reposted all attachments with ‘Amendment 1’ to the solicitation.

39 General Section L.1.1.2 RFP states Offeror questions are due by April 2, 2018. To allow the incorporation of clarifying information, we respectfully request a 4 week extension after government release of answers to questions.

Noted, thank you for the recommendation.

40 General Section L.1.3.5.3

L.1.3.5.3 lists the items that are excluded from page count…which includes Organizational Structure chart. However, L.1.3.7 Foldouts states: Include no more than four foldouts in Volume II(a) identifying legible tables, charts, graphs, diagrams, schematics, and figures depicting organizations, systems and layout, implementation schedules, design drawings, plans, etc. The foldouts will count against the page limitations. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size with one (1) inch margins. Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page.

Offerors may use foldout pages only for large tables, charts, graphs, diagrams, and schematic. Font used in tables, charts, graphs, and figures shall be no smaller than 10-point, ‘Calibri Light’ font. Please clarify the inconsistency.

Per L.1.3.5.3, the 'Organizational Structure chart' is excluded from the page count.

In reference to L.1.3.7, any other 'foldouts,' except the 'Organizational Structure chart,' will be counted against the page limitations. If Offerors submit additional foldouts containing other 'figures depicting organizations […],' than these extraneous foldouts will be counted as pages.

41 General Section L.1.3.8 Please clarify if offerors are allowed to use DVD labels instead of the permanent marker to identify each DVD and protective sleeve.

No, the Government directs Offerors to Section L.1.3.8 for proposal electronic copy submission instructions.

42 General Section L.2.1 Please clarify minimum content requirements for resume (education, work experience, and such).

The Government does not specify requirements for resumes, Offeror format is acceptable.

43 General Section L.2.3.2 This section asks us to include a glossary for reference in the CWBS. Please confirm that this is a glossary of acronyms and abbreviations in the CWBS and should be included at the end of the CWBS.

Confirmed, the CWBS glossary should be included at the end of the CWBS.

44 General Section L.3.3.3

This section asks us to provide a "Description of key management, staffing plans, and team member qualifications and experience" When you say 'team member qualifications and experience' are you referring to individual people or are you referring to the companies on our team?

Both, the Government will evaluate Offeror's overall management approach in accordance with Section M.2.3.

45 General Section L.4.3 Please clarify in which narrative the Offeror should provide information required in “L.4.3. COST NARRATIVE” -iii. ID/IQ SOO Cost Narrative or iv. Sample Task Order 001 Cost Narrative.

The ID/IQ SOO Cost Narrative should be submitted as item iii in Volume III-Cost.

The Sample Task Order 001 Cost Narrative should be submitted as item iv in Volume III-Cost.

46 General Section L.4.3.3

Government Furnished Property (GFP) is addressed in the Solicitation para L.4.

VOLUME III-COST; more specifically para L.4.3.3. – GOVERNMENT FURNISHED PROPERTY (GFP) will transfer from contract HDTRA1-13-D-0010. What is the offeror’s role with respect to Government Furnished Property (GFP)?

We do not find a listing of Government Furnished Property among the references provided to date. Will prospective bidders be provided a list of GFP and if so, when?

See FAR § 52.245-1(b), for Contractor responsibility and requirements for management of Government Property. The Government does not anticipate transitioning any Government Furnished Property (GFP).

If the Government has GFP, then Offerors will be provided an inventory list during contract kickoff.

47 General Section L.5.7

Section L.5.7 states the Department of Defense (DD254) Security Requirements will be included in the solicitation. We did not see an attachment DD254. Can the government please provide the draft DD254 which identifies the security requirements for this solicitation and will enable the offeror can complete the requested information?

The Government released the entirety of Section J Exhibits & Attachments in ‘Amendment 1.’

48 General Solicitation, Section L.3.3.4, Is the Government requiring a transition schedule to be included in the written proposal for Volume IIa: Mission Capability, SUB-FACTOR C: TRANSITION PLANNING, or can Offerors provide a transition schedule during their Oral Presentation?

Offerors should refer to Section L.3.3.4 for developing proposed solutions. The Offeror's approach should dictate the necessary transition plan solutions.

49 General Solicitation, Section L.3.3.4, What is the Government’s expectation for the length of the post award transition period?

No, the Government will not specify dates for the Offeror's transition period.

Offerors should refer to Section L.3.3.4 for developing proposed solutions. The Offeror's approach should dictate the necessary transition plan solutions.

50 General Volume III and Section B Can the Government confirm offerors are not required to provide a completed Section B in the proposal submission for Volume III.

No, the Government does not require a completed Section B with Volume III-Cost.

51 General Volume III, Cost Can the Government confirm there are no Wage Determinations applicable to this

RFP?

Confirmed, the Government does not specify wage determinations for the TRLS contract.

52 Oral Presentations L.1.1.3 Section L.1.1.3 requires offerors to request to schedule an Oral Presentation by 02 April 2018. When are we required to provide you the location of the presentation?

The Government revised Section L.1.1.3 in Amendment 1 to clarify, 'Offerors shall request to schedule and provide the location for Oral Presentations with the Contracting Officer no later than 4:00 pm (EST) on 09 April 2018 by sending an email to <dtra.belvior.j4-8.mbx.commercial-logistics-services@mail.mil> with the subject line 'Oral Presentation Schedule Request HDTRA1-17-R-0027.'

53 Oral Presentations L.1.2 & L.3.3 Table 1.1 in L.1.2 indicates that Vol II(b) is to be delivered on 25 May 2018. However L.3.3 states that Volume II(b) is to be delivered on the date of our scheduled Oral Presentation. Please clarify.

The Government released ‘Amendment 1’ that coordinates all due dates.

54 Oral Presentations L.1.2 & L.3.3.1

Table 1.1 in L.1.2 requires that offerors provide 15 paper copies of Volume II(b).

However Section L.3.3.1 indicates the Oral Presentation location provide seating for up to 25 Government personnel. Please confirm that the number of copies required and number of seating spaces at the Oral Presentation are correct.

Yes, 15 paper copies of Volume II(b) and up to 25 Government seats.

55 Oral Presentations L.1.2 & L.3.3.1

Table 1.1 in L.1.2 requires that offerors provide 15 paper copies of Volume II(b).

Section L.3.3.1 requires "The Offeror shall provide the Government with slide copies using ‘Handouts’ category, ‘Three Slides’ format in Microsoft Office Suite 2013 (PowerPoint). Slide presentations shall be widescreen (16:9) and printed in color on

8.5 x 11 inch pages." Please confirm that the slide copies required by L.3.3.1 are not above and beyond the 15 paper copies required by L.1.2 and the 15 paper copies are to be in 'Handouts' mode, with three slides per page.

Confirmed, the slide copies required by L.3.3.1 are not above and beyond the 15 paper copies required by L.1.2.

Confirmed, the 15 printed paper copies are to be in 'Handouts' mode, with three slides per page.

56 Oral Presentations L.3.3 & L.3.3.1

Section L.3.3 indicates that offerors shall deliver the audio-visual recording of the Oral Presentation and Q&A on the day of those events. Section L.3.3.1 directs that the recordings shall be provided in files compatible with VLC Media Player.

Rendering of video and audio data from recording devices to files compatible with VLC Media Player is a time consuming process that can take several hours. Please confirm that you want to receive the recording files on the day of the Oral Presentation.

Confirmed, the Government requires the recording files to be compatible with the VLC Media Player. The Government revised section L.3.3, '[…] are due within 2 HOURS after the Government formally concludes the Question & Answer portion.'

57 Oral Presentations L.3.3.1

Section L.3.3.1 states "The Government shall provide available dates to Offeror no later than 4:00 pm (EST) on 30 April 2018 and the order of presenters will be scheduled at random." We understand that you will be randomly assigning dates for the Oral Presentations, and will notify offerors by 30 April 2018. However, for planning purposes, can you provide a range of dates for when you plan to conduct the Oral Presentations?

The Government released ‘Amendment 1’ stating in Section L.3.3.1, 'The Government intends to schedule Oral Presentations at the suggested proposed facility, mutually agreed upon between the Offeror and the Government, between 07 May 2018 and 18 May 2018.'

58 Oral Presentations Section L.1.2

Section L.1.2. ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS provides 15-page limit to Volume II(a) Mission Capability Written Proposal.

However, paragraphs L.3.3.2.- L.3.3.4. list signification content requirements which will far exceed the page limit (including description of plans, communication techniques, etc.). Recommend increase page allocations to 45 pages.

The Government clarified their expectation in Section L.3.3 of Amendement 1, 'The Government expects the Oral Presentations to include the majority of substantive content.'

59 Oral Presentations Section L.1.2, Table 1.1 Section L.1.2., Table 1.1 specifies 23 April 2018 as the due date for Oral Proposal Agenda. Recommend removing 23 April /May deadline, allowing Offerors to provide agenda one week prior to the oral presentation date.

The due date for the 'Oral Proposal Agenda' is 4:00 pm (EST) on 30 April 2018.

60 Oral Presentations Section L.1.2, Table 1.1

Section L.1.2., Table 1.1 specifies 25 May 2018 as the due date for Volume II(b) Mission Capability Oral Presentation. RFP Section L.3.3 states “Offerors shall deliver Volume II(b) including the ‘original’ paper copy of slide presentations, corresponding electronic copies, and the audio-visual recordings on the day of the Offeror’s scheduled Oral Presentation.” Please clarify the contradiction/inconsistency.

Recommend removing 25 May deadline, allowing Offerors to provide oral presentation materials on the day of the scheduled presentation.

The Government released ‘Amendment 1’ that coordinates all due dates. The Government modified L.1.2, Table 1.1 stating, 15 paper copies are due at the beginning of the Oral Presentation and 5 DVDs are due within 2 hours after the Government formally concludes the Question and Answer portion of the Oral Presentation.

61 Oral Presentations Section L.3.3.1

The section states that “The Offeror shall host Government representatives for Oral Presentations at a proposed facility, mutually agreed upon between the Offeror and the Government.”

Is there a preferred location list?

Can the Offeror use its offices?

No, the Government does not provide a preferred location list.

Yes, Offerors can use their own offices.

62 Oral Presentations Solicitation, Section L.3.3.1, “The oral presentation includes one day at each offeror's facility.” It is the Government’s expectation that the Oral Presentation will be conducted at the Offeror’s warehouse or can the presentation be given in a more traditional office setting? Or is this proposed facility left up to the discretion of the Offeror, to be mutually agreed upon by DTRA?

Yes, the proposed facility is left up to the Offeror's discretion, mutually agreed upon by the Government.

63 Oral Presentations Solicitation, Section L.3.3.3.vi, Will a copy of the Offeror’s Environmental, Safety, and Occupational Health (ESOH) plan need to be submitted at the Oral presentation?

No, a copy of the Offeror's ESOH plan is not required at the oral presentation. The ESOH plan should be described IAW Section L.3.3.3. The Government modified L.5.1 to include 'xv. Environmental, Safety, and Occupational Health (ESOH) Plan' submitted with the Volume IV-Contract Documentation.

64 Past Performance L.1.2 Table 1.1

Section 1.2, Table 1.1 requests that Offerors submit a courtesy copy of Volume V:

Past Performance 10 business days after the release of the RFP, which would be Thursday, March 29. Is it the Government’s expectation that if an Offeror cannot meet the March 29 deadline for submission of a courtesy copy of Volume V, that they should wait until the final April 23rd deadline to submit, or is it the Government’s guidance that Offerors should send a completed version upon completion if it falls before April 23rd, but after March 29th?

The Government released ‘Amendment 1’ that coordinates all due dates. The Past Performance Narrative, Information Forms, and Consent Letters are due 30 April 2018. The Past Performance Questionnaire form is due via email by 01 June 2018.

65 Past Performance L.1.2 Table 1.2

What is the Government’s expectation in receiving courtesy copies from Offerors?

Would the Government like an e-mailed soft copy of Volume V and then provide the hard copies a d DVDs on April 23rd? Or would the Government prefer that Offerors provide the paper copies and DVDs to Mr. Chad Roney at the time of early submittal of the courtesy copy?

The Government released ‘Amendment 1’ that coordinates all due dates. The Past Performance Narrative, Information Forms, and Consent Letters are due 30 April 2018. The Past Performance Questionnaire form is due via email by 01 June 2018.

66 Past Performance L.6.3

Section L.6.3 requests that the Past Performance Information Form (Section J, Attachment L-2) be completed for each past performance reference submitted by Offerors. However, the Past Performance Information Form was not included in the Final RFP package posted to FBO on March 15, 2018. Is it the Government’s intention to post this attachment, or should Offerors submit (TRLS_Sec_J-Atch_L- 1_Past_Performance_Information_31Oct2017) that was included in the Draft RFP package posted on January 5, 2018?

The Government reposted all attachments with ‘Amendment 1’ to the solicitation.

67 Past Performance PP Information Forms - 3f.

Number of Clients Supported

Our client is one entity, but our customer is who we provide support to. Is the definition of client that same as our definition of customer (supported population on the ground)?

Yes.

68 Past Performance PP Information Forms - 4.

Primary Customer Points of Contact

Item 4 on the form provides directions to provide contact info for three individuals, however there are four options listed. Can we safely assume that we can pick which three we provide or does the USG have a preference?

Please provide the requested contact information of three individuals, as applicable to the referenced past performance submission.

69 Past Performance Section J, Attachment L-7 The PPQ states respondents should return the completed PPQ by 1 June 2018, which is out of sync with the rest of the proposal due dates. Is 1 June 2018 the correct date?

The Government released an amendment that coordinates all due dates. The Past Performance Questionnaire is due via email 01 June 2018.

70 Past Performance Section L.1.2, Table 1.1;

Section J, Atch L-7

Section L.1.2 table 1.1 provides the due date/time of “4:00 pm (EST) on 23 April 2018; Request as a Courtesy RFP Release + 10 business days”. Questionnaire file states: “PLEASE RETURN THIS COMPLETED QUESTIONNAIRE BY 01 JUNE 2018 TO THE DEFENSE THREAT REDUCTION AGENCY (DTRA) VIA EMAIL TO:” Please clarify which date is correct.

The Government released ‘Amendment 1’ that coordinates all due dates. The Past Performance Narrative, Information Forms, and Consent Letters are due 30 April 2018. The Past Performance Questionnaire form is due via email by 01 June 2018.

71 Past Performance Section L.6.3

Section L.6.3 requires us to include a Past Performance Information Form for our past performance references and indicates that form is in Section J, Attachment L-2.

While Section J does list Attachment L-2 as the Past Performance Information Form, no such attachment was included with the RFP. Would the Government either provide Attachment L-2 OR confirm that the Past Performance Information Form provide with the Draft RFP on 05 Jan is the same and can be used?

The Government reposted all attachments with ‘Amendment 1’ to the solicitation.

72 Past Performance Solicitation, Section L.6.3, For Volume V: Past Performance, the Government requires “a minimum of one (1) and a maximum of three (3) references from each of the subcontractors/teaming partners with teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program.” Can an assumption be made that minor subcontractors/vendors (small businesses) whose total workshare does not affect the overall success of the program are exempt from this requirement? Small businesses under this NAICS code would then be have to be removed from Offeror’s proposals due to their inability to provide a Past Performance reference of similar size and scope if none exist.

Yes, references from subcontractors/teaming partners without a teaming arrangement and/or Letters of Commitment specific to the TRLS solicitation would be exempt.

73 Section M Section M.2.5

Paragraph 2 states that “In determining relevance, the Government will consider aspects to include, but not limited to, the following: similarity of services, complexity, dollar value, contract type, and use of key personnel.” Please clarify what is evaluated in terms of the “use of key personnel”.

Per Section M.2.5 Paragraph 2 (a) & (c), the Government will evaluate the 'use of key personnel' compared to 'the breadth and depth of the ID/IQ SOO objectives' and similar 'TRLS contract services [...]'

74 SOO

Attachment 1, Statement of Objectives

Can the government further define or elaborate "Uniform total Solution" in section

6.7 as it relates to the EMS?

The Government defines 'uniform total solution' as, 'Complex tasks performed by a single provider (i.e. contract vehicle, software, etc.) that creates a simple, flexible, and powerful structure for performing business operations.'

75 SOO

Attachment 1, Statement of Objectives

Can the government further define or elaborate on the term "Centralized" in section 6.7 in section 6.7 as it relates to the EMS?

The Government defines 'centralized' as, 'bring (activities) together in one place.'

76 SOO

Attachment 1, Statement of Objectives

Can the government quantify "real time" in reference to "real time logistics request estimates" in Sect 6.7.2

The Government defines 'real time' as, 'the actual time during which something takes place.' The Government expects the Enterprise Management System (EMS) to include the capability of reflecting logistics estimates 'as they are received by the…