EGWW SBA calendar Oct 11 Update for FedBizOps.pdf

EGWW – Small Business Outreach Calendar 11/30/2011 version

Date Meeting / Event

Presenters Comments Status

Week of 1/15

Meet with NAMCO leadership to review EGWW subcontracting plan

Brad/Troy Briefed NAMCO leadership on EGWW Contacts;

• Faye Birch

• Maurice Rahming

Complete

1/29/10 Meeting w/ MCIP Metropolitan Contractor Improvement Partnership

Troy Meet w/MCIP to review opportunities to assist MCIP in supporting historically underutilized viable construction businesses on the EGWW project.

Contact;

• Tony Jones – Executive Director MCIP

Complete

4/15/10

SBA meeting with James Steiner. Scott P Meeting to review project Subcontracting plan and Small Business classifications.

Contacts;

• James Steiner - SBA

• Scott Passman - HSW

4/26/10

SBA / HSW update. Scott P Status update to review project Subcontracting plan and Schedule Contacts;

• James Steiner - SBA

• Scott Passman - HSW

Tue 5/11/10 Diversity in Workforce Construction Committee Mtg

Troy Troy to review diversity opportunities to support EGWW and PLA objectives.

Contacts;

• John Gardner - Work Systems & CAWS

• Tony Jones - MCIP

Tues 5/11/10

May NAMCO monthly meeting

Troy Announcement of upcoming EGWW opportunities and request presentation time for June Meeting.

Contacts;

• Faye Burch

• Maurice Rahming

• NAMCO membership

Thurs 5/13 (all day)

OAME Conference and Trade Show

• Outreach Booth (all day)

• Luncheon

Troy HSW sponsored booth

• Troy to participate part time to promote EGWW opportunities.

• HSW to provide information regarding subcontracting opportunities for EGWW

Fri 5/14 (8:00 am)

OAME Monthly Contracting Meeting

Troy HSW provide project bid overview of EGWW and upcoming phased bidding.

Contacts;

• Sam Brooks (OAME)

• Modena Perry (OAME)

• OAME membership

5/20/10 Mtg w/ MCIP

Troy Review options to Support underutilized Subcontractors who are members of MCIP Contacts

• Tony Jones - MCIP

• Ron White – Probity

5/21/10 Mtg w/ NAMCO President

Troy Meeting w/Maurice Rahming to review bid package structure for optimizing SB participation.

Contacts

• Maurice Rahming

5/24/10 Project tour with MCIP

Troy Review bid package structure relating to small business and Minority Business opportunities.

Contacts

• Tony Jones

• Ron White

Tues 6/8

June NAMCO monthly meeting Troy Present EGWW bid phase outline and opportunities (30 minutes allocated on agenda) Contacts

• Faye Burch

• Maurice Rahming

• NAMCO membership

Fri 6/11 (8:00 am)

OAME Monthly Contracting Meeting Troy / Scott

HSW allocated 10 minutes for EGWW presentation

• Sam Brooks (OAME)

• Modena Perry (OAME)

• OAME membership

Sat 6/26 (9:00 am)

Wyden/Oregon National Guard – Job Fair

Dan Clark

HSW / Nuprecon / McKinstry / Dynalectric participation at job fair.

Tues 7/13 July NAMCO monthly meeting Troy Provided Update for Bid Phase I Complete

Bi d

Ph as e

6/29

Outreach Fair at EGWW – Bid Phase 1

GSA/SERA /HSW • Advertise

• Contact SB firms

• Contact MWESB firms

• Meet with Advocates and community to promote participation.

Week of 6/21

HSW contact Small Business and MWESB firms advising of upcoming bid opportunities and generate interest.

HSW Calls and emails made to Subcontractors associated with bid phase 1 bid package scopes.

Week of 6/21 HSW review bid package flyers with SBA

SBA / HSW Scott Passman reviewed documents with SBA. SBA issued e-mail with flyer attached to 191 firms.

Contacts

• Carroll Bernard – SBA

• James Steiner – SBA

• Scott Passman – HSW

Tues 6/ 25

Issue SS #6 – bid phase 1 documents

SERA Complete

6/29 EGWW Subcontracting and Small Business Fair.

Team Fair conducted on site. Approx 100 attendees. Complete

7/06 Bid Package Advertising in DJC HSW DJC

Week of 7/06 Review Subcontracting plan with SBA

HSW Re-evaluate SB Subcontracting sources. Analyze opportunities for each bid package.

Pending

7/13 July NAMCO monthly meeting HSW Update EGWW bid opportunities and project status.

7/16 OAME Monthly Contracting Meeting

HSW Anticipate brief project update. Complete

7/20/10

Bid Phase 1 – Bids Due

HSW/Team 33 bids received. 19 from small businesses. Complete

August - October

Bid Phase 1 - Bid analysis and awards

HSW/Team 11 contracts awarded. 11 to small businesses. Complete

Ph as

8/4

Outreach Fair at EGWW – Bid Phase 2

GSA / SERA /HSW • Advertise

• Contact MWESB firms

Week of 7/27

HSW contact Small Business and MWESB firms advising of upcoming bid

HSW Calls and emails made to Subcontractors associated with bid phase 2 bid package scopes.

Week of 7/27 HSW review bid package flyers with

SBA

SBA / HSW Scott Passman to review documents with SBA. SBA to issued e-mail with flyer attached to SB firms.

Contacts

• Carroll Bernard – SBA

• James Steiner – SBA

• Scott Passman – HSW

Week of 7/27 Bid Phase 2 advertising, SBU clearance, bid distribution.

Team Include DJC advertising Complete

Mon 8/ 2 Issue SS #7 – bid phase 2 documents

SERA Complete

Tues 8/3 Post Bid Packages to FedBizOpps with bid package flyer

HSW/GSA Complete

8/4 EGWW Subcontracting and Small Business Fair.

Team Fair to be conducted on site. Complete

8/10 @ 4:30 August NAMCO meeting HSW (Troy) Present Bid Package information at Monthly meeting

8/11 thru 8/20

MCIP Technical Support Sessions for SB subcontractors (3 sessions total)

MCIP Contacts;

Tony Jones – MCIP Ron White – Probity Builders

Ongoing

8/13 Monthly OAME meeting HSW Present Bid Package update

Aug 24

Bid Phase 2 – Bids Due

Team 47 bids received. 21 from small businesses. Complete

September/Oct Bid Phase 2 - Bid analysis and awards

HSW/Team 6 contracts awarded. 4 to small businesses. Complete

9/10 Monthly OAME Contractors meeting HSW EGWW project update given Complete

9/28 Phone meeting with Carroll Bernard, SBA HSW(Rhonnda) Update provided on status of bid packages and plans for next bid package and outreach. Carroll offered to participate in outreach.

10/1 Meeting with Tony Jones, MCIP HSW(Rhonnda) Update on technical support provided project to date. Suggestions on how outreach can be improved for next bid package. Suggested 3 to 4 week bid time and more opportunity for 1:1 meetings for contractors with EGWW team.

10/6 MED Week Luncheon HSW 4 EGWW team members attended event. 2 small businesses that participated in bid packages 1 & 2 invited as HSW guests – City of Roses Disposal & Recylling and Parrish Excavating.

10/8 Monthly OAME Contractors meeting HSW EGWW project update given Complete

10/12 October NAMCO meeting HSW Troy and Rhonnda attended. Bid phase 1 & 2 status report given to Tony Jones so that he could update the MCIP board.

10/22 CAWS Apprentice Job Fair HSW/McKinstry/Dynale ctric

Job fair attendees were individuals enrolled in pre-apprentice programs and looking for work.

Approximately 40 individuals participated in job fair. HSW received 1 application as a result of the job fair.

11/5 How To Do Business With Public Agencies HSW(Rhonnda & Gordon)

Rhonnda to facilitate 2 education sessions and Gordon on panel speaking to small businesses regarding how to compete for work with general contractors and build ongoing relationships. This event is an opportunity for HSW to be active in the small business community and to talk to small business representatives and owners about EGWW

11/10 EGWW Dedication/Groundbreaking GSA/SERA/

HSW

4 small businesses that will be working on project invited: Western Architectural, City of Roses Disposal and Recycling, Star Concrete, Faison Construction

Ph as

3 11/11

Bid Phase 3

GSA / SERA /HSW • Advertise

• Contact MWESB firms

10/19 Issue SS #9 – bid phase 3 documents

SERA CCoommpplleettee

10/28 Meeting with MCIP to discuss strategy HSW/Dynalectric/McK instry/MCIP

HSW – Matthew Braun, Scott Passman, Rhonnda Edmiston MCIP – Tony Jones, Ron White Dynalectric – Curt Sander, John Mieras McKinstry – Erik Teyema, Eric Peterson, Daniel Morrison

CCoommpplleettee

11/4 Meeting with MCIP HSW – Rhonnda MCIP – Tony Jones

Review subcontractors identified as available for work included in Bid Phase #3.

CCoommpplleettee

Nov 10 – Dec

HSW contact Small Business and MWESB firms advising of upcoming bid

HSW Team Calls and emails made to Subcontractors associated with bid Phase 3 bid package scopes.

288 small businesses contacted.

Complete

11/9 November NAMCO meeting HSW (Rhonnda & Troy) Present Bid Phase #3 information at monthly

11/12 November OAME Contractors meeting HSW (Rhonnda & Matthew & Scott)

Present Bid Phase #3 update at monthly Contractors Committee meeting

CCoommpplleettee

11/12 HSW review bid package flyers with

SBA

SBA / HSW Review documents with SBA. SBA to issue e-mail with flyer attached to SB firms.

Contacts

• Carroll Bernard – SBA

• Scott Passman - HSW

• Rhonnda Edmiston– HSW

CCoommpplleettee

11/11 HSW review bid package flyers with Oregon Governor’s advocate for MWESB’s

Governor’s office / HSW

Rhonnda Edmiston to review documents with G.O. G.O. to issued e-mail with flyer attached to SB firms.

Contacts

• Lydia Muniz – Governor’s Office

• Rhonnda Edmiston– HSW

11/11 HSW review bid package flyers with Oregon Hispanic Chamber leadership

Hispanic Chamber /

HSW

Rhonnda Edmiston to review documents with Hipanic Chamber and ask Chamber to issued e-mail with flyer attached to member firms.

Contacts

• Gale Castillo – HMCC

• Jonath Colon

• Rhonnda Edmiston– HSW

11/10 – 12/7 Bid Phase 3 advertising, SBU clearance, bid distribution.

Ryan McGrew Run 8 days in Daily Journal of Commerce Complete

11/22 Post Bid Packages to FedBizOpps with bid package flyer

HSW/GSA Troy Dickson – HSW Pat Brunner - GSA

CCoommpplleettee

11/17 EGWW Subcontracting and Small Business Fair/Pre-bid meeting.

HSW/GSA/Sera OAME large conference room Complete

11/18 – 12/8 HSW review bid package flyers with Oregon Governor’s advocate for MWESB’s

HSW Team McKinstry ynalectric

1:1 meetings with:

Ha’s Painting Pro Landscape Classique Floors Liberty Steel Pacific Innovations Ramos Landscape Lara’s Construction Chick of All Trades Westhills Electric

CCoommpplleettee

11/29 11/30 12/6

Small Business Subcontractor technical work sessions.

HSW Team MCIP office 11/29 – 9 subcontractors attended 11/30 – 2 subcontractors attended 12/6 - 7 subcontractors attended

12/9 Bid Phase 3 – Bids Due

HSW Team 152 bids received 97 bids received from small businesses

Dec/Jan Bid Phase 3 - Bid analysis and awards

HSW/Team 15 contracts awarded. 11 to small businesses. Complete

12/16/2010 Firestopping subcontractor development

HSW/Dynalectric/McK instry/COAT

Planning meeting. Matthew Braun, Rhonnda Edmiston, Curt Sander, Dan Morrison, Tony Jones, Val Solorzano, Thomas Staten

CCoommpplleettee

1/11/2011 NAMC Oregon Monthly Meeting HSW Rhonnda Edmiston, Troy Dickson CCoommpplleettee 1/14/2011 OAME Contractor Meeting HSW Rhonnda Edmiston CCoommpplleettee 1/13 &

1/14/2011 Firestopping subcontractor development

HSW/Dynalectric/McK instry/COAT

Vendor meetings – HILTI & 3M CCoommpplleettee

1/21/2011 Workforce discussion including community outreach and involvement

HSW Rhonnda Edmiston, Troy Dickson John Little, Connie Ashbrook

CCoommpplleettee

1/25/2011 NAMC Oregon PLA Forum HSW/GSA Gordon Childress, Troy Dickson, Dan Armstrong, Rhonnda Edmiston, Pat Brunner

CCoommpplleettee

1/27/2011 EGWW Update Meeting – Bruce Watts HSW/GSA Troy Dickson, Rhonnda Edmiston, Pat Brunner, Chad O’Brien, George Northcroft, Bruce Watts

CCoommpplleettee

1/27/2011 NAIOP Breakfast – George Northcroft & Robb Graf speakers regarding EGWW and GSA

HSW/GSA Gordon Childress, Rhonnda Edmiston, Summer Smith, George Northcroft, Rob Graff

CCoommpplleettee

1/28/2011 OAME Coffee & Issues Meeting – George Northcroft guest speaker

HSW/GSA Troy Dickson, Rhonnda Edmiston, Scott Passman, George Northcroft, Chelsea Walliser

1/31/2011 West Hills Electric SB Development opportunity meeting

HSW/Dyna/West Hills Electric/MCIP

Rhonnda Edmiston, Matthew Braun, Curt Sander, Kendrick Mitchell, Ron Whtie

2/3/2011 Quarterly small business subcontractor update to GSA

HSW Rhonnda Edmiston CCoommpplleettee

2/3/2011 School Program Scoping Meeting HSW/GSA/SERA Rhonnda Edmiston, Pat Brunner, Doug Greenwalt, Lois Cohen, Becca Sterbenz

2/8/2011 NAMC Oregon HSW Rhonnda Edmiston CCoommpplleettee

2/9/2011 OAME Sustainability & Equity Fair HSW Rhonnda Edmiston CCoommpplleettee

2/10/2011 Hispanic Chamber Introduction HSW Rhonnda Edmiston, Troy Dickson, Gordon Childress

2/18/2011 PLA Community Outreach Plan

HSW Meeting with John Littel – carpenters union and Paul Riggs – Pacific Trades Council regarding community outreach plan.

2/21/2011 Opportunity meeting HSW Meeting with James Faison regarding future opportunity with HSW. Troy Dickson, James Faison, Rhonnda Edmiston

3/10/2011 EGWW School Program #2 meeting HSW/GSA/SERA Pat Brunner, Doug Greenwalt, Rhonnda Edmiston, Jennifer Taylor

3/17/2011 Firestopping small business development meeting

HSW/Dynalectric/McK instry/COAT

Status meeting CCoommpplleettee

3/24/2011 GSA Teleconference HSW/GSA Troy Dickson, Rhonnda Edmiston, 5 EGWW subcontractors

3/31/2011 ETAP Pre-apprentice Program Intro

HSW Dan Clark & Rhonnda Edmiston CCoommpplleettee

4/1/2011 eSRS Reporting HSW/Dynalectric/McK instry/Otis/Benson, Cascade Acoustics/Nuprecon

All reports submitted on time CCoommpplleettee

4/1/2011 EGWW School Program #3 meeting HSW/GSA/SERA Pat Brunner, Doug Greenwalt, Jennifer Taylor, Matthew Braun, Rhonnda Edmiston

4/8/2011 OAME Contractors meeting HSW Rhonnda Edmiston CCoommpplleettee

4/12/2011 NAMC Oregon – George Northcroft on agenda.

HSW/GSA George Northcroft, Chelsea Turnbull, Troy Dickson, Chris Hartson, Rhonnda Edmiston

4/14/2011 EGWW School Program #3 meeting HSW/GSA/SERA Pat Brunner, Doug Greenwalt, Jennifer Taylor, Rhonnda Edmiston

4/15/2011 PGE Diversity Summit HSW Rhonnda Edmiston, Lisa Laughton CCoommpplleettee

4/19/2011 Firestopping small business

HSW/Dynalectric/McK instry/COAT

Status meeting CCoommpplleettee

4/20/2011 PLA Mgmt Committee – introduce school program

HSW Dan Armstrong, Rhonnda Edmiston CCoommpplleettee

4/21/2011 DJC DMWESB Networking HSW Troy Dickson, Rhonnda Edmiston + 11 other HSW staff – networking opportunity with about 75 MWESB specialty subcontractors; some are EGWW subcontractors.

4/26/2011 School Program Planning Meeting #4 HSW/GSA/SERA Rhonnda Edmiston, Pat Brunner, Doug Greenwalt, Jennifer Taylor

5/2/2011 Westhills Electric Small Business

Opportunity meeting HSW/Dynalectric Rhonnda Edmiston, Matthew Braun, Curt Sander, John Mearas, Kendrick Mitchell

5/3/2011 School Program visit to Metropolitan Learning Center

HSW/ Lois Cohen Associates

Rhonnda Edmiston, Lois Cohen CCoommpplleettee

5/6/2011 School Program visit to Ace Academy HSW/ Lois Cohen Associates

Rhonnda Edmiston, Lois Cohen CCoommpplleettee

5/10/2011 Northwest Youth Career Expol HSW Rhonnda Edmiston, Dan Armstrong CCoommpplleettee

5/10/2011 NAMCO May meeting HSW Rhonnda Edmiston CCoommpplleettee

5/11/2011 Women In Trades Career Fair HSW Rhonnda Edmiston CCoommpplleettee

5/13/2011 OAME Contractor Meeting HSW Rhonnda Edmiston CCoommpplleettee

6/2/2011 NAMCO Partner Meeting HSW Rhonnda Edmiston CCoommpplleettee

6/3/2011 HSW Executive Roundtable Meeting HSW HSW project executives and 7 small business partners

6/7/2011 City of Portland Small Business Outreach meeting

HSW Rhonnda Edmiston CCoommpplleettee

6/9/2011 School Program – ACE Academy EGWW introduction and jobsite tour

HSW Rhonnda Edmiston, Doug Greenwalt, Dan Armstrong, Pat Brunner, Jennifer Taylor

CCoommpplleettee

6/10/2011 OAME Contractors Meeting HSW Rhonnda Edmiston CCoommpplleettee

6/13/2011 MCIP Status meeting HSW Rhonnda Edmiston, Chris Hartson, Tony Jones CCoommpplleettee

6/14/2011 NAMCO meeting HSW Rhonnda Edmiston, Chris Hartson CCoommpplleettee

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7/6/2011 Chick of all Trades 1st Firestopping installation at EGWW

HSW/Dynalectric This is the first firestopping application. Val Solorzano completed about 30 openings with coaching from Acme and 3M.

CCoommpplleettee

7/8/2011 OAME Contractor Meeting HSW Rhonnda Edmiston CCoommpplleetteedd

7/12/2011 NAMCO meeting HSW Rhonnda Edmiston, Chris Hartson CCoommpplleetteedd

7/12/2010 U.S. Department of Labor/OFCCP:

Construction Contractors Webinar

HSW/Dynalectric/ Mckinstry/Otis/ Benson/ Nuprecon/ Cascade Acoustics

EGWW attendees were: Rhonnda Edmiston, Dan Morrison, Travis Zack, and Rebeka Teets

CCoommpplleetteedd

7/12/2011 Introduction and site visit to Constructing Hope pre-apprentice training program

HSW Rhonnda Edmiston CCoommpplleetteedd

7/19/2011 PLA Management Committee meeting including three workforce stakeholders

HSW (Dan Armstrong & Rhonnda Edmiston)

Dan Armstrong, Rhonnda Edmiston, Union representatives.

Workforce stakeholders were:

Pat Daniels – Constructing Hope Eddie Lincoln – PCC Evening Trades Apprentice Program Ben Van Vleet - OFCCP

7/20/2011 Interview Summer Works Program applicant for a 180 hour summer work experience at EGWW

HSW (Leslie Walker, Michele Stagl, Rhonnda Edmiston

Summer Works applicant, Liya S., hired and started work on July 25th

7/27/2011 Westhills Electric small business

HSW (Chris Hartson, Rhonnda Edmiston, Matthew Braun) Dynalectric (Curt Sander) Westhills (Kendrick Mitchell & Ron White)

WHE participation in TI work lined out.

WHE co-work with Dyna to get project experience discussed. Next meeting is 8/10/11.

8/9/2011 NAMC Oregon meeting HSW Rhonnda Edmiston CCoommpplleetteedd

8/10/2011 Westhills Electric Small Business Opportunity meeting

HSW/Dynalectric Rhonnda Edmiston, Matthew Braun, Curt Sander, John Mearas, Kendrick Mitchell

8/12/2011 OAME Contractors meeting HSW Miki Hipp CCoommpplleetteedd

8/17/2011 American Contract Compliance Association Training Institute

HSW Rhonnda Edmiston participated in a panel discussion of Project Labor Agreements; shared small business accommodations featured in the

EGWW PLA

CCoommpplleetteedd

9/1/2011 Senator Merkley tour of EGWW GSA/SERA/HSW Tour CCoommpplleetteedd 9/6/2011 PLA Community Outreach Plan RFP issued – advertised on Fed BizOps and in Daily Journal of Commerce

HSW/GSA/PLA Mgmt Committee

Four proposals received on 10/11/2011. None will be funded and RFP will be re-drafted and re-issued.

CCoommpplleetteedd

9/23/2011 Meeting with Chris Hartson and Tony Jones regarding TIs

HSW Rhonnda Edmiston, Chris Hartson, Tony Jones PPeennddiinngg

October 2011 eSRS Reporting HSW/Dynalectric/ Mckinstry/Otis/ Benson/ Nuprecon/

Cascade Acoustics

Rhonnda Edmiston (HSW) John Mieras (Dynalectric) Dan Morrison (McKinstry) Travis Zach (Nuprecon) Scott Gilchrist (Benson) Wade Glover (Otis) Dan Stephens (Cascade Acoustics)

CCoommpplleetteedd

10/11/2011 NAMC Oregon meeting HSW Rhonnda Edmiston & Chris Hartson CCoommpplleetteedd

10/14/2011 OAME Contractor meeting HSW Rhonnda Edmiston & Chris Hartson CCoommpplleetteedd

10/20/2011 Exploratory meeting regarding mentoring opportunity on building commissioning

HSW/GSA/SERA/

Glumac/EPE

Pat Brunner Jennifer Taylor Rhonnda Edmiston Matthew Braun Chuck Foreman James and Elee Jen

CCoommpplleetteedd

11/7/2011 Casework Bid HSW Nathan Miller PPeennddiinngg

11/8/2011 NAMC Oregon meeting HSW Rhonnda Edmiston & Chris Hartson CCoommpplleetteedd

11/9 & 10

ACE Academy Student Tours HSW Rhonnda Edmiston & Dan Armstrong CCoommpplleetteedd

11/11/2011 OAME Contractor meeting HSW Rhonnda Edmiston & Chris Hartson CCoommpplleetteedd

11/15/2011 PLA Mgmt Committee Meeting HSW/GSA/trade unions Rhonnda Edmiston & Chris Hartson Pat Brunner

11/18/2011 Trade Day – media and workforce community opportunity to share opportunities on project and in the industry.

HSW/GSA/SERA/trade unions

HSW – all EGWW project staff GSA – Pat Brunner & Paul Weatherspoon SERA – Jennifer Taylor