NBSAP_Clarification2_2014 Jun -4762.pdf

Clarification/Correction #2 on the National Business Space Assignment Policy dated February 2013

This document captures the clarifications to the National Business Space Assignment Policy (NBSAP) issued February 2013. The following paragraphs replace the existing Note. The original preceding bullet is included to help the reader.

1. Clarification, NBSAP, Pages 16 and 27:

Maintenance and contractor space used specifically to support or service the building.

New Notes:

1. The use of AB Code 4762 is to capture spaces for building support activities, above what is provided in the base building, that now occupy Marketable/Assignable spaces built to office standards (not INS or GNS) and not part of the original Custodial (CST) and Mechanical (MCH) spaces.

2. Buildings are designed with a certain amount of CST and Mechanical MCH spaces.

Descriptions of these spaces start on Page 25 of the NBSAP. The spaces that meet these criteria are to remain assigned as such.

o Additional examples, not listed on Pages 26-29, include mechanical shops that service the building or multiple buildings, locker rooms and break rooms located within CST and MCH areas designated exclusively for use by the custodial and mechanical staffs.

3. When custodial, mechanical and/or facilities management personnel expand or work exclusively in areas previously classified as built to office standards space (not INS or GNS), then these spaces will be assigned to an agency code (typically AB 4762). Beginning on Page 16 of the NBSAP are descriptions and examples of Marketable/Assignable spaces built to office standards (not INS or GNS).

o Examples for needing additional building support space could include: the need for more office space for building support personnel, need for more storage area for tools, manuals, replacement parts and other items used to service or repair the building (multiple buildings) above what is found in CST or MCH and finally need to place new building equipment into previous office standard areas when MCH space is not available.

4. When custodial, mechanical and/or facilities management personnel expand or work exclusively in areas not built to office standards, such as INS or GNS space, then these spaces will be assigned to one of the Building Common PBS Space Categories.

o Examples of such spaces could include spaces that are not fully conditioned, have height restrictions and spaces that have been added or modified within Mechanical or Custodial space.

5. Construction contractor staging areas or office areas that will only be used on a temporary basis (i.e. the length of remodel or construction project) will remain assigned what they were before project (for example if Vacant, then leave as

Vacant). If there is a permanent designated staging area used for a variety of projects or personnel and the space meets office standard definition, assign to an agency code (typically AB Code 4762). While regions have some discretion on use of AB Code 4762 in semi-permanent staging areas, the use of this code was not meant to change frequently.

If you have any questions regarding NBSAP Clarification/Correction #2, please contact your SDM Regional Program Manager or the National SDM Program Manager, Fernando Rocha.

Clarification/Correction #2: Dated June 5, 2014