GSA 013600COBieFY15UpdateOct.12014_SolicitationNo.GS-04-P-16-BV-C-7005.docx.pdf

Greenville, SC Courthouse Project Greenville, South Carolina Solicitation No. GS-04-P-16-BV-C-7005

FY14 Pilot Version May 30, 2014 013600 COBie Page | 1

SECTION 013600 – Construction-Operations Building information exchange (COBie)

Part 1 - GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

NATIONAL INSTITUTE OF BUILDING SCIENCES (NIBS)

NBIMS-US V3: (2014) United States National Building Information Model Standard

INTERNATIONAL STANDARDS ORGANIZATION (ISO)

ISO 16739: (2013) Industry Foundation Classes (IFC) for data sharing in the construction and facility management industries

1.2 ADMINISTRATIVE REQUIREMENTS

Failure to provide approved COBie-Specific Submittals (COBie-Specific Submittals) will result in the following withholdings. The withholding will be released following the compliance with the specifications and Government approval of the required COBie data set. These withholdings reflect the cost to the Government to independently recreate the required COBie Data and Document Files.

A. Coordinated Design Phase (60% Design) An additional $10,000 withholding will be held if COBie data is not provided upon delivery of the Coordinated Design Set.

B. Construction Documents Phase (100% Design) An additional $15,000 withholding will be held if COBie data is not provided upon delivery of the Construction Documents Set.

C. Construction Mobilization Phase An additional $15,000 withholding will be held if COBie data is not provided upon delivery of the Construction Documents Set.

D. Construction 60% Complete An additional $20,000 withholding will be held if COBie data is not provided at the earlier of 60% construction completion or four months prior to the date of beneficial occupancy.

E. Beneficial Occupancy Phase An additional $25,000 withholding will be held if COBie data is not provided on the date of beneficial occupancy.

F. Fiscal Completion An additional $30,000 withholding will be held if COBie data is not provided with the as-built drawings at fiscal completion of the project.

1.3 SUBMITTALS

Submit the following in accordance with Section 013300 SUBMITTAL PROCEDURES:

A. COBie Information Delivery Plan

Provide a COBie Information Delivery Plan using the Building Smart Alliance COBie Information Delivery Plan Template to document the plan to complete the work described in this specification.

B. COBie-Specific Submittals

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Provide COBie-Specific submittals at the major project milestones listed below:

Coordinated Design Phase (60% Design) COBie File Construction Documents Phase (100% Design) COBie File Construction Mobilization Phase COBie File Construction 60% Complete COBie File Beneficial Occupancy Phase COBie File Fiscal Completion Phase COBie File

C. COBie-Formatted Submittals

Provide the following submittals, required elsewhere in this contract, in COBie-compatible format:

As-Installed Equipment Schedule As-Installed Warranty Tags Approved Submittals Door Schedule Room Finish Schedule Hardware Schedule Signage Schedule Spare Parts Schedule Warranty Certificates and Data Preventative Maintenance Plans Diagnostic Testing Plans Repair and Replacement Plans Real Property Equipment Transfer Report Operations and Maintenance Manuals

D. COBie Equipment Photographs Provide a complete set of installed equipment photographs with each of the following COBie- Specific Submittals:

Construction 60% Fiscally Complete COBie File

Beneficial Occupancy Phase COBie File

Fiscal Completion Phase COBie File

1.4 QUALITY ASSURANCE

A. COBie-Specific Submittal Quality

Meet the following minimum quality standards for all COBie-Specific Submittals:

1. COBie Guide Public Release 3 version 5 – General Requirements

The UNITED STATES NATIONAL BUILDING INFORMATION MODEL STANDARD (NBIMSUS) defines the minimum quality standards for COBie submittals.

2. GSA National Computerized Maintenance Management System (N-CMMS)

Minimum COBie Requirements

3. COBie Data File – Facility Asset Scope

Provide one COBie-Specific Submittal Set for each facility identified in a project.

4. COBie Data File – Site Asset Scope

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Provide one COBie-Specific Submittal Set for SITE assets, if SITE assets are used by multiple facilities.

5. COBie Data File - Reported Errors

Update all COBie Data files until zero errors are reported from the relevant COBie Quality Control Report.

6. COBie Data File– Reported Warnings

Document and submit, for Government Approval, the reason for warnings reported from the relevant COBie Quality Control Report.

7. COBie Data File – Construction Phase

Provide a Mobilization Phase COBie-Specific submittal that reflects the spatial and equipment schedules in construction contract drawings and all subsequent amendments at award of the construction phase option.

B. COBie-Formatted Submittal Quality

Meet the minimum quality standards for all COBie-Formatted Submittals as noted below.

1. COBie-Formatted Submittal Contents

Ensure that the information contained in COBie-Formatted Submittals accurately reflects current state of the as-built project at the time of the submission.

C. COBie Data File Quality

Ensure that location of all linked COBie in either COBie-Specific Submittals or COBie- Formatted Submittals conform to the following standards:

1. Document Files

Utilize PDF files for all document-based files. Create documents to be compatible with Adobe Acrobat Reader Version 6.0 and later. Provide files from original sources, text-searchable, and saved in “Standard” resolution.

2. Photograph Files

Utilize JPEG files for all photograph and image files. A maximum resolution of 300 Pixels Per Inch/Dots Per Inch (PPI/DPI). Publish 5x7 photographs

3. File Linking

Link COBie Document Files and Photographs to the relevant records in the COBie Data File per COBie specification.

4. File Protection

Do not restrict COBie Data Files, Document Files or Photographic Files from being modified or copied.

5. Manufacturer-Specific Documents

Provide document files for each product family based on the manufacturer on-line documentation. Do not submit document files containing multiple product catalogs

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6. Operations and Maintenance Manual Documents

To support the production of electronic Operations & Maintenance manuals, either (a) split single manufacturer files to ensure that the file contains information from on a single product type and split specific manufacturers’ product type specific files to ensure that the file contains information pertaining to a single submittal type or (b) provide electronic bookmarks within these documents that link to product type and submittal type.

1.5 INFORMATION DELIVERY, STORAGE, AND HANDLING

A. Delivery Method – COBie-Specific Submittals

Provide COBie-Specific Submittals on electronic storage media and ePM as directed. Document this format in the COBie Information Delivery Plan. Specifically address the following minimum requirements in the COBie Information Delivery Plan:

B. Electronic Media

Provide data on either disk-based (CD or DVD) or portable hard drive media. Select and apply technology used for COBie electronic data transmission to ensure that the full data set is provided on one single "disk" or "drive." Document the selection of disk-based on drive-based media in the COBie Information Delivery Plan.

1. Disk-Based Media

If disk-based media are provided, then apply a printed label to the data disk and list the name of the project, project location, contract number, design firm or prime Contractor company’s name, title of submission, and security classification of the data contained on the disk on the label. Also include on the label the name and contact information of the individual who produced the final data disk to insure that any problems with the data or media can be easily resolved.

2. Drive-Based Media

If drive-based media are provided, then legibly label the drive content and date on the outside of the drive. Include the phrase "COBie DATA" and the appropriate contract or task order number. Also include the name and contact information of the individual who produced the final data disk to insure that any problems with the data or media may be easily resolved.

C. Transmission of Physical Media

When media is not hand-delivered by Contractor personnel, it shall be delivered using an accountable commercial delivery service. Provide the tracking number and request a return receipt acknowledging the Government office receiving the package. Wrap all Storage media within a separate envelope with full mailing address in case the exterior envelop is damaged.

D. Encryption

Encrypt COBie data as directed by Area/Resident/Project Office Engineer. Document the encryption to be used in the COBie Information Delivery Plan.

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PART 2 - PRODUCTS

2.1 COMMERCIAL OFF-THE SHELF (COTS) SOFTWARE

A variety of COTS software systems have been tested against the COBie requirements.

Document all software used in the COBie Information Delivery Plan. See the COBie Means and Methods Web Page for a Full List of COBie Compliant Software.

2.2 APPLICATION

A. COBie Information Delivery Plan Application

Within 90 days following Notice to Proceed provide an Information Delivery Plan describing the roles and responsibilities, software and services that will be used to capture COBie data including, but not be limited to, the topics below:

1. COBie Quality Control Responsibility

Designate one individual and one alternate party responsible for the production of COBie submittals in accordance with this specification.

2. COBie Creation and Capture Responsibility

Prepare a table that identifies any party responsible for the creation and/or capture of each specific COBie data elements.

3. COTS Software Selection

Identify each COTS software product used in the production of COBie submittals.

4. Authoritative Sources

Describe the way in which the selected COTS Software is used to collect COBie data and provide that data in the appropriate COBie-Specific Submittals or COBie-Formatted Submittals

5. Multiple Data Source Merging

Explicitly identify how the COTS Software and/or COBie Tool Kit are used to merge electronic information provided by multiple design consultants and/or subcontractors.

6. Request to Eliminate Paper Manuals

If approved by the Government, COBie deliverables may be submitted in lieu of paper-based handover documents specified elsewhere in this contract. COBie Implementation Plan shall document the results of any request to eliminate paper-based handover documents.

A. COBie-Specific Submittal Set

Provide a complete set of files in each COBie-Specific Submittal Set as described below:

1. COBie Data File

Provide one COBie Data File with each COBie-Specific Submittal Set.

2. COBie Data File Quality Control Report

Provide one COBie Quality Control Report with each COBie-Specific Submittal Set, Quality Control report for Design or Construction depending on the phase of the COBie Data File.

3. COBie Document Files

Create individual Portable Document Format (PDF) files for each approved submittal and link in the COBie Data File to the related facility information.

B. COBie-Specific Submittal Application

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Provide COBie-Specific Submittal Sets as described below, as documented in the COBie Information Delivery Plan:

1. Coordinated Design Phase (60% Design) Provide a Coordinated Design Phase COBie file that contains the same information found on the design drawings submitted at this stage of the project. COBie contents at this stage should include room, room types, and finish schedules; equipment such as plumbing and lighting fixtures found in the associated design drawings and the inclusion of equipment schedules provided by design and engineering consultants.

2. Construction Documents Phase (100% Design)

Provide a Construction Documents Phase COBie file that contains the same information found on the design drawings submitted at this stage of the project.

COBie contents at this stage update the Coordinated Design Phase (60% Design) COBie file and emphasize the completion of room finish and equipment schedules. Also provide the basis of design for all scheduled equipment types.

3. Construction Mobilization Phase

Within 90 days following construction Notice to Proceed provide a Construction Mobilization COBie file that contains the same information found on the Construction Documents (100% Design) COBie file as updated to include all contract amendments. The Contractor’s Information Delivery Plan discusses the re-use and updating of this COBie file as the basis for the delivery of subsequent COBie deliverables.

4. Construction 60% Fiscal Complete Phase

Provide a Construction 60% Fiscal Complete COBie file updated to reflect the current state of the project at this milestone. This COBie deliverable reflects all changes to COBie data resulting from executed modifications at the time of the submission of this file. The Information Delivery Plan discusses the re-use and updating of this COBie file as the basis for the delivery of subsequent COBie deliverables.

5. Beneficial Occupancy Phase

Provide a Beneficial Occupancy Phase COBie file updated to reflect the current state of the project at the time of Beneficial Occupancy. This COBie deliverable reflects all changes to COBie data resulting from executed modifications at the time of the submission of this file. Include COBie data needed to inform the facility manager of the maintenance activity conducted prior to Beneficial Occupancy.

The Information Delivery Plan discusses the re-use and updating of this COBie file as the basis for the delivery of subsequent COBie deliverables.

6. Fiscal Completion Phase

Provide a Fiscal Completion Phase COBie file updated to reflect the current state of the project at the time of Fiscal Completion. Include COBie data needed to inform the facility manager of the maintenance activity conducted between the previous COBie deliverable and this final COBie deliverable. This file must fully reflect the as-built conditions and include changes required to COBie data resulting from all contract amendments and modifications.

C. COBie-Formatted Submittal Application

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Provide COBie-Formatted Submittal Sets as described below, as documented in the COBie Information Delivery Plan:

1. Approved Submittals

Prepare and submit monthly updates of all approved submittal line items. At a minimum provide the following information in COBie format: product type, specification section, document name, document type, document website location. Also provide a compressed, but legible, PDF of the approved submittal document. If the submittal document contains multiple sub-types of documents, split the file into documents each of a category (Single Purpose Files).

2. Diagnostic Testing Plans

Prepare and submit information on preventative maintenance testing requirements. Provide the following minimum information in COBie format:

product type, manufacturer, model number, test name, expected test values and/or testing limits, actual test value.

3. As-Installed Equipment Schedule

Submit monthly updates of installed equipment. Provide the following minimum information in COBie format: component name, installed manufacturer, installed model number, serial number, manufacturer’s catalog reference number, room number from which equipment is operated, specification section and paragraph, installation date, and start-up date.

4. As-Installed Warranty Tags

Submit monthly updates of information provided on installed equipment tags.

Provide the following minimum information in COBie format: product or material name, product type, manufacturer name, installed model number, serial number, responsible contractor contact information, warranty start date, warranty duration, warranty contact information, warranty response time priority code.

5. Parts Schedule

Submit information on spare parts. Provide the following minimum information in COBie format: product type, manufacturer, model number, manufacturers part number, part name, minimum stock level, replacement ordering level, part supplier, supplier part number, and related manufacturer or commissioning agent documents.

6. Warranty Certificates and Data

Submit information on product warranties. Provide the following minimum information in COBie format: product type, manufacturer contact information, model number, suppliers contact information, warranty guarantors contact information, warranty description, durations, warranty start date, expected warranty response time, and related manufacturer warranty certificate documents.

7. Preventative Maintenance Plans

Submit information on preventative maintenance. Provide the following minimum information in COBie format: product type, manufacturer, model number, job name, job description, required tools, materials, and training, and related manufacturer or commissioning agent documentation.

8. Repair and Replacement Plans

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Submit information on product and system troubleshooting, repair, and replacement. Provide the following minimum information in COBie format:

product type, manufacturer, model number, job name, job description, required tools, materials, and training, and related manufacturer or commissioning agent documentation.

9. Operations and Maintenance Manuals

Submit two sets of electronic operations and maintenance manuals.. Update any documents to ensure that each manufacturer catalog is either split into individual files, or referenced by electronic bookmark and noted in the COBie Documents as a linked data file. The need to provide paper copies of this electronic set of O&M manuals will be determined by the Government and documented in the COBie Implementation Plan.

10. Door Schedule

Submit information on installed doors. Provide the following minimum information in COBie format: door type, door number, door size, frame type, fire rating, door finish, operating room number, connecting room number.

11. Hardware Schedule

Submit information on installed hardware. Provide the following minimum information in COBie format: hardware set type, installed manufacturer, installed model number, manufacturer’s catalog reference number, quantity used, size, finish, BHMA finish designation, fire rating, key control number.

PART 3 – EXECUTION

3.1 COBie DELIVERABLE

A. The final deliverable is subject to GSA's acceptance. When GSA or GSA representative (e.g.

commissioning agent or GSA COBie expert) determines that the final deliverable is unacceptable due to incompleteness, the Contractor shall provide additional information to obtain GSA's final approval at no extra cost.

END OF SECTION 013600