SECTION_J.6. _ATT._(6) _AMD._12 _DRAFT_OASIS_SB_MODIFIED_PRE-AWARD_SURVEY_(SF_1408)_POOL_2_ON_RAMP.docx
Standard Form Amendment 12 DOCX document 62 KB Posted
- Solicitation number
- GS00Q-13-DR-0002-P1P3P4
About this file
This document contains a modified pre-award survey template for assessing an offeror's accounting system in response to a solicitation for the OASIS Small Business multiple-award contract vehicle. The template requires offerors to describe their accounting system controls and conformance with Federal Acquisition Regulation cost principles. It seeks information on whether the system properly segregates direct and indirect costs, accumulates costs under general ledger control, and identifies costs by contract and cost objectives. Offerors must explain how their loaded hourly rates, timekeeping, labor distribution, and contract cost determinations are consistent with FAR Part 31. The survey also addresses progress payment support, preproduction and production cost separation, and financial data for limitation of cost and payments clauses. Offerors indicate if their accounting system provides pricing data for follow-on acquisitions and supports cost-type contracts and task orders under the OASIS SB IDIQ vehicle.
J.6. Modified Preaward Survey
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Text version
OASIS SMALL BUSINESS DRAFT SOLICITATION
ON-RAMP (POOL 2)
SOLICITATION NO. GS00Q-13-DR-0002
SECTION J.6. ATTACHMENT (6)
AMENDMENT NO. 12
MODIFIED PRE-AWARD SURVEY (SF 1408)
OF PROSPECTIVE CONTRACTOR ACCOUNTING SYSTEM
| Company Name: |
| Click here to enter text. |
| Commercial and Government Agency (CAGE) Code Number: |
| Click here to enter text. |
| Data Universal Numbering System (DUNS) Number: |
| Click here to enter text. |
| Cognizant Defense Contract Audit Agency (DCAA) office: |
(found at http://www.dcaa.mil/office_locator.html)
| Click here to enter text. |
| Company Point of Contact: |
(Name, Title, Phone Number, and E-mail address) Click here to enter text.
Name, Title, and Signature of individual responsible for the design of the Accounting System.
Click here to enter text.
Name
Click here to enter text.
Title
| ______________________________ | Click here to enter text. | |
| Signature | Date |
For further information, please review DCAA Manual No. 7641.90, Information for Contractors, dated June 26, 2012, located at http://www.dcaa.mil/DCAAM_7641.90.pdf
For each Question, check only one box. For Questions that require text entered in the boxes, please be as concise as possible.
1. Has a Pre-Award Survey (SF 1408) of your organization’s Accounting System ever been performed by DCAA?
|_| YES (if YES, the Offeror MUST provide a copy of their most recent DCAA audit report with this Modified Pre-Award Survey)
|_| NO (if NO, answer N/A to Questions 1.A., 1.B., and 1.C. below)
1.A. If the answer is “Yes” to Question 1 above, when was the Pre-Award Survey performed?
|_| Within the past 1 Year prior to the closing date of this solicitation
|_| Within the past 3 Years prior to the closing date of this solicitation
|_| Greater than 3 Years prior to the closing date of this solicitation
|_| N/A (Answer to Question 1 is NO)
1.B. If the answer is “Yes” to Question 1 above, did DCAA determine the Accounting System acceptable for award of prospective contracts?
|_| YES
|_| NO (if NO provide an explanation in the box below)
|_| N/A (Answer to Question 1 is NO)
Click here to enter text.
1.C. If the answer is “Yes” to Question 1 above, have there been any changes to the Accounting System since the DCAA audit?
|_| YES (if YES, describe the changes in the box below)
|_| NO
|_| N/A (Answer to Question 1 is NO))
Click here to enter text.
Instruction: If the answers are “YES” to Question 1 and; “Within the past 1 Year prior to the closing date of this solicitation” to Question 1.A.; and “YES” to Question 1.B.; and “NO” to Question 1.C. above, the Offeror does NOT need to answer the following additional questions, Otherwise; the Offeror MUST continue to answer all of the following questions:
3. Has your organization’s Accounting System been audited by an outside Certified Public Accountant/Consultant or other Cognizant Federal Agency other than DCAA?
|_| YES (If YES, the Offeror MUST provide a copy of their most recent audit report to this Modified Pre-Award Survey)
|_| NO
4. Is your organization’s Accounting System currently in full operation?
|_| YES (if YES, provide an explanation that validates your answer in the box below)
|_| NO (if NO, provide an explanation in the box below which portions are (1) in operation, (2) set up, but not yet in operation, (3) anticipated, or (4) non-existent)
|_| N/A (if N/A, provide an explanation in the box below)
Click here to enter text.
5. Is your organization’s Accounting System in accord with Generally Accepted Accounting Principles (GAAP)?
|_| YES (if YES, provide an explanation that validates your answer in the box below)
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
6. Is your organization’s Accounting System ready for a DCAA audit?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
7. Are the loaded hourly labor rates proposed consistent with your established estimating and accounting principles and procedures and FAR Part 31, Cost Principles?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
8. Does the Accounting System provide for the proper segregation of Direct Costs from Indirect Costs?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
9. Does the Accounting System provide for the identification and accumulation of Direct Costs by contract?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
10. Does the Accounting System provide for a logical and consistent method for the allocation of Indirect Costs to intermediate and final cost objectives?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
11. Does the Accounting System provide for the accumulation of costs under general ledger control?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
12. Does the Accounting System provide for a timekeeping system that identifies employees’ labor by intermediate or final cost objectives?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
13. Does the Accounting System provide for a labor distribution system that charges Direct and Indirect labor to the appropriate cost objectives?
Click here to enter text.
14. Does the Accounting System provide for an interim (at least monthly) determination of costs charged to a contract through routine posting of books of account?
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15. Does the Accounting System provide for an exclusion of costs charged to government contracts of amounts which are not allowable in terms of FAR 31, Contract Cost Principles and Procedures, or other contract provisions?
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16. Does the Accounting System provide for the identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
17. Does the Accounting System provide for the segregation of preproduction costs from production costs?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
18. Does the Accounting System provide for financial information as required by contract clauses concerning Limitation of Cost (FAR 52.232-20 and 21) or Limitation on Payments (FAR 52.216-16)?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
19. Does the Accounting System provide financial information required to support requests for Progress Payments?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
20. Is the Accounting System designed, and are the records maintained, in such a manner that adequate, reliable data are developed for use in pricing follow-on acquisitions?
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
21. Is your organization planning on submitting proposals on Cost-Type (FAR 16.3) contracts/task orders?
|_| YES
|_| NO (if NO, provide an explanation in the box below)
Click here to enter text.
Source Selection Information—See FAR 2.101 and 3.104
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