FAR 52.212-2 Attachment (A).pdf

Attachment (A) – N42158-22-Q-N029

Vendor shall certify that equipment being quoted meets the capabilities listed below and that vendor can assume all contractor responsibilities stated below by initialing at the bottom. In order to be considered for award, this must be completed and submitted with the vendor quote.

TECHNICAL CAPABILITES STATEMENT

General Specification: Records Digitization Services

Shall be provided with the following capabilities, features and specifications: Yes No

Contractor must be able to provide proof of US citizenship and complete the SECNAV 5512 form & CVS spreadsheet required to receive a DBIDS and NAVSEA badge for entry onto the naval installation.

Contractor shall provide personnel support for the services in this SOW during the hours of

0720-1550, Monday – Friday

Contractor shall furnish all supplies, equipment, computers, and scanners (high speed and flat bed), required to perform the requirements and deliverables to supply document scanning servicing in accordance with this statement of work.

Contractor shall store and maintain digital copies of each record 90 days past period of performance.

Provide sign off sample for authorization to proceed prior to moving forward with project.

300dpi bitonal (with color detection ON) multipage searchable PDF per file folder named by series of numbers on file folder tab.

File PDF shall provide the ability to search contents of the scanned text.

All scanning must be completed onsite at NNSY; post processing, indexing, QC may be completed offsite pending security approval.

Provide intermediate quality checks to NNSY every 10,000 pages.

Delivery of final project on external hard drives, redundant copies on 2 separate hard drives provided by NNSY.

Cross-check inventory of material with provided manifest to identify discrepancies.

Document destruction: All types of bindings, staples, clips, and fasteners will be removed by the contractor as required.

Document reconstruction: replacing bindings, staples, clips, and fasteners or placing documents back on to binder posts is not required.

Documents shall be placed back in their folders in the original order.

Documents can be removed from their folders and prepped for continuous scanning.

Most materials will be scanned destructively Using high speed paper scanners

Some images, drawings and older “onion skin” sheets will require the use of a flat bed for scanning.

Scanning output shall be 300dpi bitonal (With Color Detection ON) multipage searchable

PDF per folder.

Entire collections shall be scanned in same color orientation, i.e. bitonal with color detection.

Attachment (A) – N42158-22-Q-N029

Post it notes covering text shall be moved during preparation to a clear area of the page, or to the back of the page and are not required to be returned to their original location.

Additional care shall be taken when scanning older fragile documents i.e “onion skin” sheets.

Any fragile document shall be scanned using a flat bed scanner and not a high speed scanner.

Pages shall be deskewed and cropped as necessary.

Pages shall be rotated for right reading.

Name digital files by series of numbers found on the file folder tabs.pdf. Additional guidance will be provided in the manifest from NNSY.

Minimum 10% post process review of all output data and files performed by contractor. If any deliverables do not meet project requirements, the service provider will make necessary corrections at no cost to Norfolk Naval Shipyard.

The contractor hereby agrees that when provided documents that are marked NOFORN (not releasable to foreign nationals) containing sensitive information, referred to as Unclassified

Naval Nuclear Propulsion Information (U-NNPI), must be controlled pursuant to Federal

Law. The information contained therein and generated as part of the inquiry shall be used only for the purpose stated in the solicitation/contract and shall in no case be transmitted outside the company, or to any foreign national within the company. While in use, the documents shall be protected from unauthorized observation and shall be kept secure so as to preclude access by anyone not having a legitimate need to view them. The documents shall

NOT be copied unless done in conformance with the detailed guidance of the contract. All the documents shall be promptly returned in their entirety, unless authorized for proper disposal or retention, following completion of the solicitation/contract.

TECHNICAL CAPABILITY/CONTRACTOR RESPONSIBILITY CERTIFICATION

Vendor hereby certifies that vendor’s service meets or exceeds all specifications and contractor responsibilities stated in this solicitation, in their entirety, with no exceptions. __________ (initials)

Signature Printed Name

Title Date