Record Digitization - Vendor Questions.pdf

Record Digitization – N4215822QN029

Responses to Vendor Questions

1. We are seeking further details around the average drawer thickness (or file size depending on how you all have the documents stores). 60 drawers 12” width x 25” depth (average 3/4 full)

2. Are you able to provide a rough estimate of what percentage of documents will require the flatbed scan vs documents that are in a sturdier condition? This will depend on the capabilities of the equipment used. Estimate 40% of documents are pre 1970’s and have higher likelihood of needing a flatbed.

3. For the Technical Capability portion of the contractor's response, is all that's required is a completed Attachment A Technical Capabilities Statement? No, a detailed capability statement tailored to the services and how your company will meet the requirements/deliverables is required as well as Attachment A – Technical Capabilities Statement.

4. What percentage of the documents are images/drawings and "onion skin" that need a flatbed scanner? This will depend on the capabilities of the equipment used. Estimate 40% of documents are pre 1970’s and have higher likelihood of needing a flatbed. Estimate 5 – 10% images.

5. What percentage of documents are larger than 8.5x11 up to 11x17?

Estimate 5 – 10%

6. Are there any books requiring digitization?

Yes, majority of books are staple or plastic spiral bound.

7. What is the evaluation method? Best value? Lowest Priced Technically Acceptable? Lowest Price

Technically Acceptable (LPTA)