Industry_Questions_AF_Responses_UDLM_PDM_dtd_31Dec19.pdf

Unclassified DRS Proprietary//Competition Sensitive

# RFP Document Section # RFP Wording Question for Government Government Response

1 Section L, Section M

The formal release dated 5 November deleted the requirement for a cross reference matrix in volume one. Does the Government desire or expect a CRM to be submitted as part of the Offerors submittal.

A Cross Reference Matrix is not required.

2 UDLM/PDM

Pricing Model

Attachment 2 For the qty band pricing, is it the Government's intent that bands will be utilized consecutively. For example, if the Government exercises 4 H1's in FY21, the first three aircraft would utilize the qty 1-3 band pricing and the 4th aircraft would utilize the 4-6 band pricing.

The USG intends the pricing bands to be used consecutively based off the initial order but starting in the appropriate quantity band of the initial order. If 4 of the same type aircraft are on the initial order, all 4 of those aircraft will all be priced in the 4‐6 pricing band. Any subsequent order of the same type aircraft will continue consecutively on the pricing band. See Attached example.

3 PWS Section L Paragraph B.1.

Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

When completing the model contract, what aircraft variant should the contractor assume when entering the unit price?

Referenced paragraph will be changed to add the following language: ". . . (by completing "RFP_Atch_2_C130_UDLM_PDM_Pricing Model_dtd_31Oct19). . . " Please note that the RFP_Atch_2_C130_UDLM_PDM_Pricing Model_dtd_31Oct19 will be incorporated into final contract. Please note that the prices will not need to be filled in on the model contract, but only in attachment 2.

The clauses will need to be filled in as applicable.

4 Paragraph II, C, 1.3.3, Page

Section M, Evaluation Basis for Award

1.3.3. The associated goals expressed in terms of percentages of the total planned subcontracted dollars is provided. Adequate rationale is provided if limited or no subcontracting possibilities exist for these socio-economic entities. Offerors are cautioned against only acknowledging a goal is not met, if applicable.

Adequate rationale includes specific reasons why a goal is unmet and any actions being taken to increase any unmet goals.

In order to allow common calculation basis of small business content, will the government provide a defined basic program scale or scope. (qty of PDM, qty of UDLM, qty of Paint)

The subcontract percentages are not dependent on quantities. The RFP provided the 2019 DoD subcontracting goals as a reference, however each offeror is to develop their own plan to utilize small business.

5 RFP, PWS There are many references to "fiscal year" within the RFP & PWS. When (month/year) should the Offeror begin the fiscal year for pricing purposes?

DoD Fiscal year is 1 Oct‐ 30 Sept

6 Section L 2.1.1 Assumptions: For technical evaluation purposes only, assume the following when responding to this subfactor: The plan shall describe the approach for eight C-130H(83+) PDM aircraft, four C-130J-30 PDM/D-Check aircraft, and six mid-cycle paint. When responding to this subfactor, assume the first PDM/D-Check aircraft will be inducted on 1 March 2021 and subsequent PDM/D-Check aircraft will be inducted in even/equal intervals across the rest of FY21. When responding to this subfactor, assume the first Mid-Cycle Paint aircraft will be inducted on 1 February 2021 and subsequent Mid-Cycle Paint aircraft will be inducted in even/equal intervals across the remaining FY21 period. 2.2.1.1 Eight C-130H(83+) PDM aircraft, four C-130J-30 PDM/D-Check aircraft, and six Mid- Cycle Paint. When responding to this subfactor, assume the first PDM/D-Check aircraft will be inducted on 1 March 2021 and subsequent PDM aircraft will be inducted in even/equal intervals across the rest of FY21. When responding to this subfactor, assume the first Mid-Cycle Paint aircraft will be inducted on 1 February 2021 and subsequent Mid-Cycle Paint aircraft will be inducted in even/equal intervals across the rest of FY21.

Assuming the fiscal year is 1 October through 30 September, Section L paragraphs 2.1.1 and

2.2.1.1 requires Offerors to describe and address available facilities and/or demonstrate the ability to obtain facilities to support 12 PDMs (eight C-130H (83+) PDM aircraft and four C- 130J-30 PDM/D-Check aircraft) within a seven-month period. With the first aircraft inducted on 1 March 2021 and the remaining aircraft to be spread evenly over FY21, this seven- month period drives Offerors to demonstrate much higher hangar requirements for FY21 than what will be required to support annual maximum PDM quantities in FY-22-25. Would USAF consider changing the requirement in Section L from"... even/equal intervals across the rest of FY21" to" ... even/equal intervals across a 12-month period of performance"? This would align with the basic period of performance for FY21 stated on page 3 in Section B of the RFP.

The first year is a 12 month period, 3 month ramp up timeframe, and 9 month induction period. Delivery of aircraft back to the USG after completion of the PDM can be after the 12 month period in which it was inducted.

For example, an aircraft may be inducted on 30 Sep (last day of the FY) and returned to the USG in the next FY after PDM is completed. There is no "period of performance" on task orders but instead required deliveries. The requirement in Section L re: assumption, will not be changed. The assumption was placed in Section L for technical evaluation purposes only and is not a firm requirement.

Contractor Questions UDLM/PDM RFP Questions/Ansers dated 31 Dec 2019

DRS Proprietary/Competition Sensitive

DRS Proprietary//Competition Sensitive

# RFP Document Section # RFP Wording Question for Government Government Response

7 PWS 4.5.2. AFTO Form 103 workload tasks shall be either a FFP Catalog M task (see Appendix B) or a negotiated task prior to PDM induction. The FFP Catalog M tasks will be used for PDM and UDLM support. If a task on FFP Catalog M list is part of the basic PDM Work Spec, it will be completed as part of the PDM CLIN X001. Any work outside the PDM work spec, but within the PWS, shall be considered Over and Above (O&A). No O&A task shall be completed until authorized by PCO or their delegates.

PWS paragraph 4.5.2 has two sentences that may conflict. The sentence recently added states: "If a task on FFP Catalog M list is part of the basic PDM Work Spec, it will be completed as part of the PDM CLIN X001". Does this mean that Offerors should include the prices for the Catalog M tasks in their proposed price for PDM work under CLIN x001? For instance, aircraft in-processing/out-processing must be done for every PDM. Should Offerors price these tasks individually under CLIN x005 and price these tasks again in their proposed PDM prices under CLIN x001?

Yes, any task shown on the C130 PWS UDLM PDM App B C130HJ Catalog M Task FFP List that are part of a normal PDM process should be priced under PDM CLIN x001. All tasks shown on the C130 PWS UDLM PDM App B C130HJ Catalog M Task FFP List are to be priced as stand alone tasks.

8 Section L 1.1.1. CLINs x001 (C130 PDM): Offerors shall propose a fixed unit price for each quantity range, based on the estimated Maximum Quantity for each Fiscal Year (FY).

1.1.2. CLINs x003 (C130 PDM Paint): Offerors shall propose a

fixed unit price for each quantity range, based on the estimated Max Quantity for each FY.

1.1.3. CLINs x004 (C130J Mid-Cycle Paint): Offerors shall

proposed a fixed unit price for each quantity range, based on the estimated Maximum Quantity for each FY.

Instructions contained in Section L paragraph E.1.1.1 thru 1.1.3 states that fixed unit prices for CLINs X001, X003, X004 should be based on" ... the estimated Maximum Quantity for each Fiscal Year." This appears to contradict the purpose of establishing price ranges. Should the unit prices for these CLINs be based on maximum quantities for each FY, or should they be based on the quantities specified in each price range?

The Instructions in Section L, paragraph E.1.1.1 thru 1.1.3 will be changed to include "…the estimated Maximum Quantity in each pricing band for each Fiscal Year.

9 Appendix A 3.2.2.2.4.1.1 - CP - Report any disbonds outside of the allowable limits (IAW TO 1C-130A-36, Inspection CW-48) to engineering

AC130U

AC130W

C130H 73-74 C130H 78-82 C130H 83+

HC130(H)N 88-93

HC130N/P 64-69

LC130H

MC130H

MC130P

WC130H

Assigned MDS(s) 1B3I - AFT Nacelle Boron Repair Inspection and Thermography Scan Assigned Tasks

Appendix A section 3.2.2.2.4 requires a Thermography Inspections to existing Boron repairs in accordance with TO 1C-130A-36, Inspection CW-48. TO 1C-130A-36 Page 15-30-00.

Table 2-13 states "Contact WR-AFLCMC for Authorized Equipment". Please identify the equipment required to accomplish this task.

The equipment required to perform TO 1C‐130A‐36, Inspection CW‐48 is listed within the specific inspection instructions, see inspection paragraph 7.2.19, CW‐48, Boron Repair Patches (57‐10‐20). Required NDI equipment is listed under sub‐paragraph 7.2.19.5.1. The “Thermographic imaging equipment” and “recording medium” mentioned in the list does not specify a certain model or type. For reference, the Robins AFB NDI group uses the following thermographic imaging equipment and media:

FLIR SC660, 640 x 480 IR resolution, non‐radiometric video recording to on‐board memory card, built‐in digital camera, flip‐out 5.6” LCD display. This is used with a tripod to mount the camera looking up at the wing surface.

IAW the note in paragraph 7.2.19.5.1, C‐130 engineering must approve new equipment prior to implementation.

This can be accomplished after contract award via TAR in AIRCAT IAW PWS paragraph 4.31.

10 PWS 4.16.7. The prices for O&A firm fixed price items listed in Appendix B do not include any payment for contactor furnished direct parts and materials.

PWS 4.16.7 states that "O&A FFP items in Appendix B do not include any payment for contractor furnished direct parts and materials". Does this mean that contractors should not include any material or subcontracts in the pricing of the O&A FFP Appendix B (Catalog M) line items?

This will be changed to read, "The prices for O&A firm fixed price items listed in Appendix B shall include any costs for contractor furnished parts and materials (XB3/XF3 coded parts) The contractor is not required and should not provide break out of subcontractor costs for an FFP line item.

11 Reference FAR 52.211-12 "Liquidated Damages - Construction (SEP 2000)". Please remove this clause as it does not apply to the work anticipated under a resulting contract.

Clause will be removed

12 Reference the RFP, Section I, Page 53. At the bottom of the page DFARS 252.204-7004 titled "BASIC AGREEMENT APPLICABILITY (FEB 2019)" is listed. The clause number is duplicative to the clause listed next above and on the same page titled "Level I Antiterrorism Awareness Training for Contractors (FEB 2019)". The Antiterrorism clause is the clause associated with this DFARS number. Please clarify.

PCO will remove basic agreement

DRS Proprietary/Competition Sensitive