52.212-1_Custodial.doc

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

Addendum to FAR 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (APR 2014) This provision is incorporated by reference, and paragraph (c) is modified to read as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer for 180 calendar days from the date specified for receipt of offers.

Addenda to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (APR 2014)

A.

To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I – Price Proposal, and Part II – Past Performance Information.

B.

The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and completeness of the price.

C.

Specific Instructions:

The offers shall be prepared to consist of the following two parts:

1.

PART I – PRICE PROPOSAL - Submit original and one (1) copy. The submission shall be made in sealed envelope, marked with the solicitation number, and the proposal submission due date and time specified in this solicitation.

(a) Standard Form (SF) 1449. Complete Blocks 12, 17a, 17b (when applicable), 30a, 30b, and 30c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Supplies or Services and Prices/Costs (Continuation of Blocks 19 through 24 of SF 1449). Insert proposed unit and extended prices in the Pricing Schedule. Complete with proposed unit price and extended amount for each listed line item. The extended amount must equal the whole yen unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus four (4) Option Years.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 shall be returned along with the proposal in its entirety.

(d) Acknowledgment of solicitation amendments when issued.

2.

PART II – PAST/PRESENT PERFORMANCE INFORMATION: The Past/Present performance information shall be recent and relevant information in demonstrating the offeror’s ability to successfully perform the required effort. Only references for the same or similar type contracts desired. The past performance information shall consist of (1) Past/Present Performance Reference List and (2) Past/Present Performance Survey. Submit original and one (1) copy.

(a) Past/Present Performance Reference List: The offeror shall prepare the Past/Present Performance Reference List in the same format to Solicitation Attachment X and submit to 374 CONS/LGCBA, Ms. Tomoko Shioda or Ms. Eriko Fukushima, by either e-mail (tomoko.shioda.jp@us.af.mil or eriko.fukushima.jp@us.af.mil) or FAX (042-530-3319 or 011-81-42-530-3319 from the United States), not later than DD MMM 2014, 02:00 PM, Japan Standard Time (JST) to match the information of Past/Present Performance Survey as required in below paragraph (b). The reference list shall contain no more than three (3) contracts performed (on-going or completed) as prime contractor, subcontractor, joint ventures and/or teaming partners of the most relevant contracts (similar in scope, magnitude and complexity) for US Government agencies, Government of Japan or its political subdivisions, or commercial customers within the last 3 years of this solicitation release date. See below for “Relevant Contracts.” The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition, as important as performances by the prime contractor. Furnish the following information for each reference on the reference list.

(1) Name of contracting activity (e.g. Government Agency/Company name)

(2) Point of Contact (POC), Contracting Officer and/or Contract Administrator’s phone/FAX number, and e-mail address (if available)

(3) Contract number and project title

(4) Contract Type (e.g. Firm-Fixed Price, IDIQ, Requirements type)

(5) Total contract value

(6) Performance period (e.g. date/month/year through date/month/year)

(7) Description of contract work performed

(8) Contracting Officer’s name and phone number

(9) Government Inspector/commercial project manager and phone number

(10) List of major subcontractors if applicable

In addition, the offeror may provide information on problems encountered on the contracts identified above and corrective actions taken to resolve these problems. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk.

Relevant Contracts. Submit information on contracts which are similar in scope, magnitude and complexity to the services described in the PWS in demonstrating your ability to perform the proposed effort. Include rationale supporting your assertion of relevance. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Relevant contracts (similar in scope, magnitude and complexity) may include the work requirement(s) listed in Description of Services/General Information under the PWS, paragraph 1(Solicitation Attachment X).

(b) Past/Present Performance Survey: The Government requires the Past/Present Performance Information of the contracts identified in Past/Present Performance Reference List from each contracting activity or commercial activities. The offeror shall send out the Past/Present Performance Survey (See Solicitation Attachment X) to respective Points of Contact (POCs) of contracting activity identified in Past/Present Performance Reference List. The responsibility to send out the Past/Present Performance Survey rests solely with the offeror – i.e., it shall not be delegated to any other entity. Once the Past/Present Performance Survey is completed by your POCs, the information contained therein shall be considered sensitive and shall not be releasable. Past/Present Performance Survey shall be sent directly back to 374 CONS/LGCBA, Ms. Tomoko Shioda or Ms. Eriko Fukushima from evaluating agencies/companies, not later than DD MMM 2014, 02:00 PM (JST) by either e-mail (tomoko.shioda.jp@us.af.mil or eriko.fukushima.jp@us.af.mil) or FAX (042-530-3319 or 011-81-42-530-3319 from the United States). Offerors are responsible for ensuring that their reference sources receive the Past/Present Performance Survey in time to complete and return the Past/Present Performance Survey to 374th Contracting Squadron. No Past/Present Performance Survey will be accepted directly from the offeror being evaluated. The Government will evaluate the quality and extent of offeror’s experience deemed relevant to the requirements of this solicitation. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess experience.

(c) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(d) Subcontractor Consent: Past/Present performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(e) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

(1) Requirements of the solicitation (Item Numbers) and Performance-based Work Statement (PWS), and government standards and regulations pertaining to the PWS.

(2) Evaluation Factors for Award.

3.

General Information

(a) INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried proposals must be deposited in the bid depository located at 374th Contracting Squadron, Bldg. 620, Yokota Air Base, Fussa-shi, Tokyo, 197-0001. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.

(b) Offerors are cautioned that Yokota Air Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

(c) U.S. HOLIDAYS: The following U.S. Holidays are observed by this base:

New Year’s Day:

1 January

Martin Luther King’s Birthday:

3rd Monday in January

Presidents Day:

3rd Monday in February

Memorial Day:

Last Monday in May

Independence Day:

4 July

Labor Day:

1st Monday in September

Columbus Day:

2nd Monday in October

Veterans Day:

11 November

Thanksgiving Day:

4th Thursday in November

Christmas Day:

25 December

Note: No Japanese Holidays will be observed.

NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF SUBMISSION OF PROPOSAL OR BIDS.