Attachment_1_-_Statement_of_Work.pdf

FA4419-14-R-0102

Attachment 1

STATEMENT OF WORK

INDEFINITE-DELIVERY INDEFINITE-QUANTITY CONTRACT

for

PAINT AND PROTECTIVE COATINGS

CONSTRUCTION SERVICES

FOR THE

97th AIR MOBILITY WING

ALTUS AIR FORCE BASE, OK

FY 2014

TANYA J. ANDERSON, Lt Col, USAF Commander, 97 CES

BARNEY B. BUTTE, GS-12, DAF

Construction Flight Chief, 97 CONS/LGCC

SECTION 1 GENERAL PROVISIONS

1.1 SUMMARY

1.1.1 Project Title: Paint and Protective Coatings Services

1.1.2 Form of Agreement: Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract to provide project specific construction services, to include paint, coatings and associated work peripheral to these such as testing and cleaning of surfaces, paint removal, and prep work on Government real property at Altus Air Force Base (AAFB), OK. Task Orders will be issued as the need arises during the contract period.

1.2 GENERAL SCOPE

1.2.1 Administration of Contract: Projects will be accomplished by means of separate task order issued as the need arises during the contract period. The Government makes no representations as to the number of task orders to be issued. The Contractor shall employ and maintain sufficient resources to execute not less than 10 separate task orders concurrently within the specified contract performance periods. In the event the Paint and Protective Coatings IDIQ work load exceeds 10 projects, the Government reserves the right to determine priority of execution if satisfactory construction progress cannot be maintained. Said prioritization shall not constitute basis for Contractor claim of Government caused work delay.

1.2.2 Construction Services

1.2.2.1 Services will be primarily for execution of painting and coating type projects. The Contractor shall furnish all materials, labor, plant, tools, equipment, transportation, services and incidentals necessary to complete the requirements of each task order.

1.2.2.2 The Work of each project will be executed using experienced installers, workers, established trade practices, industry standards, and manufacturer recommendations and/or instructions to provide fully functional facilities, systems, equipment and assemblies suitable for their intended use and in strict compliance with the contract requirements.

SECTION 2 CONSTRUCTION

2.1 GOVERNMENT ADMINISTRATION

2.1.1 Quality Assurance (QA) Responsibility: The Government will monitor construction activities to ensure compliance with project requirements. Observations may be performed during both standard and non-standard hours by personnel representing various Government organizations having an interest in the means and methods used to install the Work. Discussions between Contractor and said Government personnel will be construed as informal and NOT as a Government directive. Government directives will be issued only in written format by the Contracting Officer.

2.1.2 Separate Work: The Government reserves the right to perform work at the job site by separate Contractor. The work will be accommodated by the Paint and Protective Coatings IDIQ Contractor without additional cost to the Government to the extent said work does not create a burden for the Paint and Protective Coatings IDIQ Contractor. The Contracting Officer will provide final determination of occurrence, extent and correction for claim that work by separate contractor constitutes a significant burden or imposition for on-going Paint and Protective Coatings IDIQ work.

2.1.3 Existing Conditions: Existing conditions under which the work of each task order must be executed will vary. Conditions impacting construction requirements will be identified by the Government to the extent known. This will include but not be limited to:

(a) Building occupancy and operational requirements

(b) Existing site and equipment conditions

(c) Access routes and lay-down area locations

(d) Secure or restricted area requirements

(e) Government facilities and areas available for Contractor use

(f) Materials to be salvaged and delivered to the Government

(g) Compressed scheduling requirements (e.g. end-of-year project development surge, mission critical projects, other)

2.1.4 Number of Projects: The number of projects under construction at any given time will be subject to the Contractor’s ability to perform the work of each separate task order with sufficient resources to ensure continuous progress and timely completion. The Government reserves the right to determine the rate of progress deemed satisfactory. Said determination will be based upon the approved progress schedule. Said determination may also be influenced by factors not under Contractor’s control such as on-base emergencies, operational requirements, natural disaster/weather event, unforeseen site conditions, or other similar occurrences.

2.2 CONTRACTOR RESPONSIBILTIES

2.2.1 Quality of Construction Services

2.2.1.1 As a prerequisite for overall Paint and Protective Coatings IDIQ Contract performance, the Contractor will implement and maintain an effective Quality Control Management (QCM) program for work provided under the IDIQ Contract, inclusive of both onsite and offsite activities.

2.2.1.2 Mandatory Document: Submit a written plan, following award of the IDIQ Contract, describing general company QCM guidelines and instructions addressing, but not limited to, the following elements:

(a) Company policy statement

(b) Onsite representative responsible for program administration

(c) Alternate onsite representative when primary representative is offsite

(d) Employee training and compliance

(e) Review and coordination of submittal data, to include accurate and timely updates

(f) Record Documents

(g) Monitoring of preparatory operations, to include offsite fabrication activities and material delivery

(h) Monitoring of field tests and sampling

(i) Detection and correction of deficiencies or non-compliances, to include reporting and subsequent prevention

(j) Tracking actual work against scheduled work indicated on project construction progress chart

2.2.1.3 Acceptance of QCM plan shall be conditional, predicated upon performance deemed satisfactory by the Government during the IDIQ Contract performance period. The Government reserves the right to require the Contractor to make changes to plans as necessary to achieve standards specified herein and by project task order.

2.2.1.4 The Contractor shall provide, on an ‘as-required’ basis, amendments to the general plan to describe standards and guidelines specific to projects issued by separate task order.

2.2.2 Non-Scheduled Meetings: Record informal discussions with Government personnel related to the Work. Provide timely notification to Contracting Officer indicating date of event, names and organizations of persons involved, issues discussed, recommendations and conclusions reached.

2.2.3 Work Delay: Liquidated damages will be assessed on projects not completed within the specified performance period. The assessed amount will be based upon Government costs to administer provisions of the task order between the scheduled and the actual completion dates.

2.2.4 Work By Separate Contractor: Provide reasonable accommodations to support schedule when required to accommodate installation of work by separate Contractor.

2.2.5 Assist Government Inspection Effort

2.2.5.1 Provide access to all areas of the work site for purpose of Government inspection.

2.2.5.2 Make available at the work site, for Government review, a complete and current set of the construction documents when work is in progress. The set will include drawings, specifications, approved modifications and copies of Government work requests and permits.

2.2.6 Assist Government Programs

2.2.6.1 Construction activities will be executed in full compliance with Federal and Air Force regulations, policies and directives administered through the Wing Safety Office, Base Security, Base Anti-Terrorism Office, and the Office of Environmental Management. As a prerequisite for overall IDIQ Contract performance, the Contractor shall submit, for Government approval, general plans addressing the requirements of each organization and as specified within this SOW. Provisions will be applicable to all Contractor related activities conducted at AAFB and will include description of means and methods used to ensure Contractor employee awareness and compliance. In addition, the Contractor shall provide, on an ‘as-required’ basis, amendments to the general plans to describe standards and guidelines specific to each project issued by separate task order.

2.2.6.2 Mandatory Documents: Submit written plans, following award of IDIQ Contract, describing general guidelines for the following activities:

(a) General and Special Instructions:

1) Company policy statement

2) On-site representative responsible for program administration; name and telephone number of immediate supervisor.

3) Procedures used to meet requirements specified in the specifications.

(b) Health and Safety: Means and methods used to protect persons (Contractor employees, Government personnel, and other) and property (Contractor, Government, private personal, and other) within and adjacent to the Contractor’s area of control.

1) Employee training

2) First aid procedures

3) Accident response, reporting, and investigation; correction of deficiencies or non-compliances

4) Testing and inspection of personal safety equipment and protective barriers

5) Fire Protection

6) Rapid suspension of operations due to emergency or severe storm

7) Sanitation and Industrial Hygiene

(c) Security: Means and methods used to ensure employee compliance, both on and off site, with Base Security and Force Protection requirements.

1) Employee training

2) Tracking of identification badges

(d) Environmental Protection: Means and methods used to control construction waste.

1) Employee training

2) Estimate the quantity of solid waste to be generated by construction activities

3) Manage and track disposal of waste generated by construction operations

4) Determine presence of hazardous materials and manage disposal

5) Manage use of hazardous materials required for installation of new work

6) Control and prevent pollution at the work site.

2.2.6.3 Acceptance of plans shall be conditional, predicated upon performance deemed satisfactory by the Government during the IDIQ Contract performance period. The Government reserves the right to require the Contractor make changes to plans as necessary to achieve standards specified herein and by separate referenced publications.

2.2.6.4 The Contractor shall submit, when specified by project task order, additional safety, security and/or environmental protection procedures (amendments) describing procedures pertinent to project specific conditions and requirements.

2.2.7 General Requirements for Construction

2.2.7.1 Comply with General Requirements described herein and specifications. Provisions may be amended by separate task orders when deemed necessary by the Government to meet project specific design requirements.

2.2.7.2 The Work will be governed by standards referenced by general publication designation (latest edition).

SECTION 3 COST DETERMINATIONS

3.1 GENERAL REQUIREMENTS

3.1.1 Goal: The Government’s goal is to accomplish construction using efficient, economical means and methods commensurate with the requirements of each task order.

3.1.2 Contractor Responsibility: The Contractor’s cost determination will utilize value engineering analysis and exercise reasonable judgment to assist the Government in meeting this goal, without reducing standards of quality.

3.1.3 Proposal Preparation Costs: The costs for preparation of task order proposals shall be the responsibility of the Contractor and not directly reimbursable. Each task order awarded shall include at a minimum all labor wages, management, supervision, mobilization, material and equipment costs. The Contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the task order.

3.1.4 RS Means, Coefficient, and City Cost Index

3.1.4.1 Bare Cost Total in the current year’s E4Clicks Premier Estimating Software System (E4CLICKS) and the current year’s R.S. Means Facilities Construction Cost Data book published by R.S. Means, Inc. Bare Cost as referred to in the R. S. Means Facilities Construction Cost Data Book is the installed price.

3.1.4.2 The coefficient is the price multiplier that the contractor offers. The Government uses this multiplier to apply to the total costs to arrive at the price for an individual task order. The Government established unit prices listed in the E4CLICKS (material, equipment, and labor without any markups for material, equipment, labor, subcontractor, sales tax, overhead, or profit), multiplied by the average City Cost Index (CCI) percentage for Lawton, Oklahoma, multiplied times the coefficient to arrive at the actual price for the task order. The coefficient shall be represented as net, a decrease from or an increase to the prices listed in the E4CLICKS. An offer of net would be represented as 1.00. An example of a decrease from the prices in the E4CLICKS would be 0.98. An example of an increase above the prices in the E4CLICKS would be 1.06.

3.1.4.3 The coefficient shall contain all costs other than the pre-priced unit prices contained in the current version of RS Mean Cost Data and non-pre-priced items. The coefficient is a numerical factor that represents the contractor’s costs. The coefficient must be sufficient to cover all cost including but not limited to items as follows: general & administrative expenses; home office expense and field overhead; as-built drawings; insurance; material delivery expenses; material submittals; computer and software expense; quality contract management and supervision; safety; site security; overhead; profit; project indirect and direct costs; bond premiums; licenses; certifications; basic contract mobilization and basic contract demobilization expense; traffic cones and barricades; gross receipts tax; general conditions (superintendent salaries); all labor burden costs (prime and subcontractor); material waste;

consultant fees; subcontractor costs to include but not limited to overhead and profit; on and off site storage; as well as costs associated with compliance of environmental, labor, and tax laws, or these specifications. The offeror’s coefficient should consider the above expenses because allowance will NOT be made after contract award for any purpose. The coefficient will not be adjusted for the life of the contract.

3.1.4.3.1 Mobilization for rental equipment for each task order will only include whatever is allowed and addressed via RS Means Cost Estimating Guide line items for mobilization for the particular equipment to be used.

3.1.4.3.2 Any change in the applicable minimum hourly rate of wages (Davis-Bacon Wage Determinations) during the contract period shall not affect the unit price to be paid by the Government for work performed under this contract. (See Section J and FAR Clause 52.222-6)

3.1.4.4 Pricing Coefficients: The purpose of applying the coefficient to direct pre-priced costs from the E4CLICKS is to compensate the contractor for burden costs and profit for performance. The pricing coefficient is not subject to economic price adjustments and the coefficient shall remain unchanged during the life term of the contract.

3.1.4.5 E4CLICKSdates: Increase/decrease of any cost in the work performed are determined by the applicable current year’s E4Clicks Premier Estimating Software System and the current year’s R.S. Means Facilities Construction Cost Data book published by R.S. Means, Inc. provided by and required to be used by the contractor.

3.1.4.6 City Cost Index (CCI) Quarterly Updates: The Contractor shall notify the Government of any quarterly changes to the City Cost Index (as a result of quarterly weighted average updates) and the changed CCI will take effect within 15 calendar days from the date of the notification by RS Means. The purpose of allowing for quarterly updates is to use the most current RS Means pricing information available from which to price out proposals or modifications.

3.1.4.7 Modifications to existing task orders: Modifications deleting work will be at the CCI in effect at the time of award of the task order or at the CCI in effect when the affected work was added (if added via modification after award of the respective task order). Modifications adding work shall be at the CCI in effect at the time of adding the additional work to the task order.

3.1.5 Deviation From UPB Data:

3.1.5.1 Non Pre-priced Items (NPI): Construction items not identified by the UPB will be submitted with competitive pricing quotes from three (3) or more sources when line item value is

$2,000.01 or greater. Components will be described using UPB format and submitted on stationary bearing the full legal name, address and telephone number of the bidder.

3.1.5.2 Reduce project cost when local material and equipment unit costs are available and when work can be accomplished using a more economical crew composition than the type listed in the UPB.

3.2 END OF YEAR PROJECTS (Provisional)

3.2.1 Preparation of Proposals: In addition administration of on-going projects, the Contractor shall have sufficient resources and capacity to deliver multiple proposals, within a compressed time period, for provisional projects issued at the End of Year (EOY).

3.2.2 Award: Award of provisional projects will be contingent upon the availability of funding and base prioritization.

3.2.3 Right To Negotiate: The Government reserves the right to enter into negotiations with the Contractor for purpose of obtaining a guaranteed price for one or more submitted EOY proposals. Negotiation actions by the Contracting Officer will be undertaken and completed before availability of funding is determined. Said actions will NOT, however, be construed by the Contractor to indicate intent to award. All costs incurred by the Contractor as a result of proposal preparation and subsequent negotiations will be borne solely by said same, whether project is or is not awarded.

END OF STATEMENT OF WORK