VNC_VTE_PWS_Amendment_0004-v2.pdf

As of 19 Dec 14 Amendment 0004

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR, & INSPECTION

SERVICES

September 2013

BOS Vertical Transportation Equipment (VTE) PWS

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

1. DESCRIPTION OF SERVICES. The Service Provider (SP) shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property vertical transportation equipment (VTE) at Vance AFB in a manner that will ensure continuous and safe operation (full maintenance and repair with the exception of the exclusions listed in paragraph 2 below). NOTE: The term “VTE” in this Performance Work Statement (PWS) includes all equipment listed in Appendix B: freight and passenger elevators, escalators, and may include wheelchair/stair lifts, dock levelers, and dumbwaiters.

1.1. This full maintenance contract signifies a VTE service provider (Contractor) takes total service responsibility for the equipment identified in the contract. Except those services covered in paragraph 2 below, the monthly fixed price includes all inspections, maintenance, repairs, replacements, and routine and emergency service calls. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The SP assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the performance objectives of paragraph 6.

1.2. Work conducted on VTE will be in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2007 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2010, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2011, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM).

2. EXCLUDED SERVICES. The following are not covered in the full maintenance service arrangement and are considered over and above services:

2.1. Alterations (a.k.a. modernizations) are not covered in the full maintenance service arrangement. (See Paragraph 3.2)

2.2. Acts by parties other than the SP of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

2.3. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the cab enclosure, ceiling frames, hoistway door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders

VANCE AFB

VTE

to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the VTE, air conditioners, and heaters.

2.4. Routine cleaning and refinishing of the interior of cars and the exterior of the hoistway doors and frames is not included in the basic full maintenance service.

2.5. In the event that the SP encounters an item of work included in paragraph 2.1 through 2.4, the SP will report the situation to the Contracting Officer’s Representative (COR). The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts and a breakdown of labor hours). NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

3. DEFINITIONS:

3.1. Maintenance, Repair and Replacement. Maintenance, repair and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed in accordance with the manufacturer’s recommendations. See ASME A17.1 for requirements.

3.2 Alteration. An alteration is also on existing VTE but is not included under the full maintenance service arrangement. Alteration/modernization will be covered on an over and above Contract Line Item or it may result in a modification to the contract. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements must be complied with. All work as part of an alteration is required to comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

4. MAINTENANCE AND INSPECTION SERVICES:

4.1. The SP with the CO/COR (or representative) shall determine the working order and condition of all VTE listed in Appendix B within thirty (30) calendar days of contract award.

The Government will either replace missing items or repair all items not in working order or serviceable condition, or the CO will direct the SP to replace the missing items, accomplish the repair, and reimburse the SP in accordance with the contract. The CO will give instructions for situations where a unit requires a level of repair potentially constituting alteration as described by paragraph 3. The SP and the CO shall certify their agreement as to the working order of the equipment. All repair work shall be in accordance with standard commercial practices using only new parts of equal quality specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency).

VANCE AFB

4.2 The SP shall develop and submit to the Government an annual written Maintenance Control Program (MCP) for each VTE within thirty (30) calendar days after contract award to cover the basic contract and any option periods. The MCP shall, at a minimum, include required inspections, timelines for inspections and maintenance to be performed. The SP shall perform inspections and maintenance of all VTE in accordance with the MCP. The MCP shall ensure compliance with all minimum code requirements.

4.3. The SP shall perform maintenance in accordance with the MCP to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the VTE in safe and reliable operating condition. The MCP is required to specify appropriate intervals for specific maintenance items.

4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections and tests, and repairs are required.

4.5. The SP shall perform necessary inspections and tests as required under ASME A17.1 Appendix N, using a Qualified Elevator Inspector (QEI). The first annual test shall include the five-(5)-year test for all traction and roped hydraulic elevators regardless of due date. The three-

(3) - year test shall be scheduled in conjunction with the annual test two years later from the first annual test.

4.6. The Government may perform inspections of the VTE at no cost to the SP for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the SP will be notified in writing of any determination and may be responsible for the corrective actions.

4.7. The SP shall prepare and submit a written report within two (2) business days of work. The report shall identify each VTE, the location, maintenance work performed, repairs needed, date of inspection, name of inspector, and overall condition of the VTE.

4.8. The SP shall maintain a copy of all current VTE inspection documentation, along with an index indicating the location, date inspected, and date of the next required inspection having provided the original to the CO/COR. The index and copies of certificates shall be delivered to the CO/COR upon request; however, no later than one (1) business day of a request to review.

5. REPAIR SERVICE CALLS. SP shall provide service calls (routine and emergency) under the full maintenance service agreement at no additional charge. All repair work shall be done in accordance with standard commercial practices. SP shall repair and replace components of the VTE at no additional cost to the Government. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency. The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. The Unified Facilities Guide Specifications (UFGS) and the UFC will be used to benchmark acceptable replacement components. See UFGS 14 21 00. 00 20 Electric

VANCE AFB

Traction Elevators, UFGS 14 21 13 Electric Traction Freight Elevators, UFGS 14 21 23 Electric Traction Passenger Elevators, and UFGS 14 2 00 Hydraulic Elevators for guidance.

5.1. Routine Calls. Service calls will be classified as routine when the work or adjustments do not qualify as an emergency call.

5.1.1. Facility Managers at buildings with VTE will notify the Civil Engineering Service Call Desk when there is a problem or issue with a VTE.

5.1.2. The SP shall respond in-person to the VTE and begin work on routine service calls at no additional cost to the Government within 6 (six) hours after receipt of the call on regular scheduled work days/hours.

5.1.3. The SP shall report to the work location, survey the repair, and provide the CO/COR an estimate of time and cost of repairs not covered in the full maintenance service contract, but necessary to bring the VTE back to operation. The SP shall commence repair work after notification from the CO/COR. The SP shall prepare and submit to the CO/COR a written report within two business days after the repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

5.2. Emergency Calls. Emergency calls are defined as calls made for services when a VTE system fails and constitutes a danger to personnel; threatens to damage properties; or threatens to disrupt activity, operations, and/or training missions.

5.2.1. Facility Managers at buildings with VTE will notify the Civil Engineering Service Call Desk when there is a problem or issue with a VTE. Additionally emergency calls may be received from the Fire Department or Wing Safety.

5.2.2. The SP shall respond in person to the VTE and begin work on emergency service calls within 30 (thirty) minutes after receipt of the call.

5.2.3. The SP shall report to the work location, survey the repair, and provide the Government an estimate of time to repair and cost of repairs not covered in the basic full maintenance service contract but necessary to bring the VTE back to operation. The SP shall commence repair work after notification from the CO/COR. The SP shall prepare and submit to the CO/COR a written report within two business days after the emergency repair. The report shall include the date and time of the service call, the location of the VTE, the repairs performed, and the name of the technician performing the repairs.

VANCE AFB

6. SERVICES SUMMARY.

The Government will evaluate the Service Provider (SP) performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para Performance Threshold

1. Written Maintenance Control Program (MCP) for each VTE for all equipment.

MCP identifies all maintenance intervals to include safety inspections

4 MCP in accordance with ASME A17.1 delivered to CO in 30 calendar days of contract award

2. VTE Service Availability 4 VTE availability is 95%.

Calculation = ((sum of all VTE * # days in service during the selected month for each VTE) / (# VTE * # days in the selected month))

3. Repair Service Call Routine – Response Time.

Response to routine calls within time specified in paragraph 5.1.2

5 Response to routine service calls are on-time 100% of the time on a monthly basis

4. Repair Service Call Emergency – Response Time.

Response to emergency calls within time specified in paragraph 5.2.2

5 Response to emergency service calls are on-time 100% of the time on a monthly basis

5. Service Call Repairs – Repair Quality.

Repairs are of high quality resulting in reduced call backs

5 Only two call backs of the same problem (same instance) each month

5. Inspection – MCP Adherence Inspection to MCP 100%

6. Preventative Maintenance - MCP Adherence

4.7., 5.1.3, 5.2.3.

Preventative maintenance performed to MCP 100% of time

7. Reporting 2, 4, 5 Submit reports in a manner consistent with PWS 100% of the time

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Reference Appendix 11-F

8. GENERAL INFORMATION.

8.1. QUALITY CONTROL. IAW Vance AFB Base Operating Support (BOS)

8.2. QUALITY ASSURANCE. IAW Vance AFB BOS

8.3. HOURS OF OPERATION. IAW Vance AFB BOS

8.4. SECURITY REQUIREMENTS. IAW Vance AFB BOS

8.5. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES

DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR

OVERSEAS COMBATANT COMMANDER. IAW Vance AFB BOS

8.6. SPECIAL QUALIFICATIONS. The SP will be licensed by the State of Oklahoma for work conducted to provide the services specified in this contract. All work will be performed by personnel who are trained and qualified for the systems and equipment. SP personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements (documentation provided to CO/COR upon request) in maintenance of

VTE.

8.7. SCHEDULE COORDINATION. The SP shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel and notify the CO/COR. The facilities shall remain in operation while the SP is working, and it is up to the SP to coordinate around the normal activities of the facility.

8.8. ENVIRONMENTAL CONTROL. IAW Vance AFB BOS

8.9. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j)(7)(iv).

VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

APPENDICES.

A. RESERVED

B. INCLUDE VTE EQUIPMENT LISTING

C. RESERVED

Performance Work Statement for Vertical Transportation Equipment Maintenance, Repair and Inspection Services

Appendix A: RESERVED

Repair and Inspection Services

Appendix B VTE Equipment Listing

Item Type of

VTE Location of VTE Manufacturer Capacity

(LBS)

Year

Installed

Elevator – Cable Driven

Bldg 158 – New Control Tower (8 flrs) Kone Elevator 2,500 ECD 2014

Elevator - Hydraulic

Bldg 200 – Logistics Complex (2 flrs) Kone 15 person 2,500 2006

Elevator - Hydraulic

Bldg 288 – Civil Engineering (2 flrs)

American Crescent 2,500 2001

Elevator - Hydraulic

Bldg 500 – Wing HQ (3 flrs) Otis Elevator 4,000 1989

Elevator - Hydraulic

Bldg 672 – Operations Group (2 flrs)

Esco Elevator Inc. (Freight Elevator) 5,000 1978

Repair and Inspection Services

Appendix C: RESERVED

ATTACHMENT 1:

Implementation Guidance for Standardized Vertical Transportation Equipments (VTE)

Performance Work Statement (PWS)

RESERVED

PERFORMANCE WORK STATEMENT