Vance AFB Base Operations Support

Amendment 0012 - 02 Oct 15

The purpose of this amendment is to add "12 hours per day Monday through Friday.  Kegelman Auxiliary Airfield weekend flying operations occur when scheduled by the 71st Operations Group, which may occur 2 or 3 times per year." to PWS Paragraph 11.B.4.1.2.

Update - 25 Sep 15

The purpose of this update is to post the Memorandum for Record correcting the amendment number for PWS Section 18-01, Fire Emergency Services, posted on 23 Jun 15, and to post Amendment 0011.

Amendment 0010 - 24 Sep 15

The purpose of this Amendment is to incorporate the new Vance AFB CBA and its attachments and to update the period of performance for mobilization and the base year.

Amendment 0009- 23 Jun 15

53.243The purpose of this Amendment is to:
1. Update the Fire Emergency Services workload in PWS Section 11-05 para 11B.4. Fire Emergency Services.
2. Update PWS Section 18-1, Fire Emergency Services.
3. Changes in the PWS are highlighted in yellow. See Summary of Changes and the attached PWS Sections, 11-05, 18-01, and the manpower Matrix.

Amendment 0008- 02 Jun 15

The purpose of this Amendment is to:
1. Update the Fire Emergency Services in PWS Section 11-03 para 11.3.6.1.
2. Update the Fire Emergency Services workload in PWS Section 11-05 para 11B.4. Fire Emergency Services.
3. Update PWS Section 18-1 Fire Emergency Services.
4. Delete Family Child Care in CLINs 0049, 1049, 2049, 3049, 4049 and in PWS Section 28-1 Para 28.1.8.2.
5. Changes in the PWS are highlighted in yellow. See Summary of Changes and the attached PWS Sections 11-03, 11-05 and 18-01.1.

Amendment 0007 - 23- Jan 15

The purpose of this amendment is to modify PWS Section 11 page 11A-16 (changed publication number from ETL 11-21 to ETL 13-4 and deleted the sentence "Statement of Compliance with the Service Contract Act (SCA)" from RFP Section L Paragraph L.3.1.4.

Amendment 0006 - 12 Jan 15

The purpose of this amendment is to extend the proposal submission due date from 3:00PM (CT) on 15 Jan 15 to 3:00PM (CT) on 03 Feb 15.

Amendment 0003 - 11 Dec 14

The purpose of this amendment is to change the submission date and time of the Technical, Price and Other Contracting Considerations Volumes and to capture changes in the solicitation and the RFP Attachments.

Amendment 0002 - 02 Dec 14

The purpose of this amendment is to capture the changes in the solicitation.

Amendment 0001 - 25 Nov 14

The purpose of this amendment is to change the submission date of the Past Performance Volume III from 04 Dec 14 to 11 Dec 14.

Update (18 Nov 14)

The purpose of this update is to re-post the "FOUO" document in the Technical Library (Attachment 13) of the solicitation.  Due to a glitch in the system, the "FOUO" document that was posted on 6 Nov 14 was corrupted and unreadable.  To access the document, please send password request to maelena.cortezano@us.af.mil.

Update (14 Nov 14)

The purpose of this update is to post the Pre-Proposal/Site Visit Briefing Slides and Attendance Sheet.

In order to access the comments/notes in the slide briefings (if there is any), please click the "Enable Feature" then click the "Comments" tab on the right side of the document tool bar.

Update (12 Nov 14)



The purpose of the update is to add the 13 Nov 14 Site Visit Schedule , the Base Map and the PPI Tool.



Please be reminded that the Site Visit will start at 0800 in Building 550 (Base Auditorium). Visitors will need to use the main gate and follow the signs/map to the Base Auditorium.

The purpose of this amendment is to correct the proposal submission due date in the RFP Notice to reflect the appropriate date of 22 Dec 2014.

The purpose of this amendment is to post the Request for Proposal, No. FA3002-13-R-0011, with applicable attachments.

UPDATE (17 Oct 14)

The Business Clearance package to release the final solicitation is still under review.  For planning purposes, the tentative date for the site visit/Pre-proposal conference at Vance, AFB is moved from 5 November 2014 to 13 November 2014.

This presolicitation notice is associated with Request for Information/Sources Sought Notice FA3002VANCEBOS14.

 

The 338th Specialized Contracting Squadron (338 SCONS), JBSA-Randolph, TX is conducting an acquisition for Vance Base Operations Support (BOS) re-competition and follow-on contract.  This is a pre-solicitation notice to provide non-personal services for Base Operations Support at Vance AFB, OK.  (Note: The description herein is a summary of the required services and is not intended to be all-inclusive.) 

The supported mission is for the 71st Flying Training Wing located at Vance AFB in Enid, OK.  The Wing's primary mission is threefold: (1) Develop professional airmen, (2) deliver world class pilots, and (3) deploy combat ready warriors.  The services included are Civil Engineer, Logistics, Communications and Information Technology, Community Services, Local Purchasing and Visual Information Services.  Services shall be performed in accordance with (IAW) the objectives and responsibilities outlined in Public Law, DoD/Air Force (AF) series directives as well as AETC/Wing/Base instructions, regulations, plans and applicable equipment and/or general support technical orders/data.  The 71 FTW is seeking a Service Provider (SP) to provide the following:

Provide vehicles, equipment, tools, and supplies unless specified in the Performance Work Statement (PWS) as Government furnished or provided.

Perform all computer support responsibilities within each SP functional area for all Government provided equipment.

Perform records management for generated and received Government documents.

Perform services in an environmentally acceptable manner.

Establish an occupational safety and health program for employees in compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and 1926, including applicable DOD and Air Force Safety Guidelines required to protect Government resources and the general public.  Comply with Air Force Occupational Safety and Health Standards (AFOSHSTD) only to the extent required to protect AF resources (facilities, equipment, and Air Force personnel) and the general public.

Comply with base security requirements.  A Secret clearance may be required in some work areas.

Provide operations support to the base populace and assigned units as described below:

Civil Engineer:  Installation Management [(1) Civil Engineering (CE) Financial Management; (2) Real Property; (3) NexGen Information Technology (IT); (4) Housing Management; and (5) Environmental at Kegelman Auxiliary Airfield, Vance AFB, and any attached or related properties under the control of Vance AFB to include Utility Privatization (UP), Housing Privatization (HP), and Enhanced Use Lease (EUL).] Operations [(1) Operations Management; (2) Operations; (3) Heavy Repair; (4) Infrastructure Systems; (5) Facility Systems; (6) Requirements and Optimization; and (7) Transportation and Utilities Activity Management Plans (AMPs).] Installation Engineering [(1) Engineering Management; (2) Portfolio Optimization; and (3) Project Management.] Fire Emergency Services [(1) Management and Administration; (2) Training; (3) Fire Prevention; and (4) Operations.]

Logistics:  Supply (AF aircraft parts and base and aircraft material/equipment management and distribution), and Transportation (base vehicle fleet management and repair, government and commercial surface/air cargo/passenger transportation, and contingency deployment support).

Communications and Information Technology:  Communications/Information Technology:  IT planning, telecommunications and infrastructure management, LMR/Personal Wireless Communication Systems (PWCS)/frequency management, base communications (telecommunications and messaging center management), base distribution point management, LAN and network/infrastructure management, computer systems and software management, information assurance, customer support to include one or more designated Work Group Managers, information management (base information transfer system, base locater, special orders, postal service) technical order distribution, publications and forms management, web services, reprographics.

Community Services:  Child Development Programs, Youth-Activities, Preschool and School Age Programs, Teen Programs, Fitness, Equipment Check Out, Outdoor Recreation, Library, Fitness, and Sports programs for Vance AFB.

Local Purchase:  Develop, implement, and execute an approved purchasing system using best commercial practices.  Purchase and manage all supplies, services, and construction (excluding MILCON) as determined by the Government, and necessary for performance of all Aircraft Maintenance and BOS activities.  Provide administrative support of contracting operations.

Visual Information Services (graphic/photographic imaging, presentations) and video services.

The contract will have a 1-year basic Period of Performance which will include a 2-month mobilization period from 1 Oct 15 through 30 Nov 15, and a 10-month performance period from 1 Dec 15 through 30 Sep 16.  The contract will include four 1-year option periods and FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six months beyond the awarded contract performance period.  In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services.  Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

The Request for Proposal (RFP) FA3002-13-R-0011 will be posted on or about 21 Oct 14, and proposals are anticipated to be due on or about 08 Dec 14.  This will be an electronic solicitation release.  A pre-proposal conference/site visit is tentatively scheduled on or about 05 Nov 14 at Vance AFB, OK.   

The solicitation, amendments, and other miscellaneous documents will be posted to the Federal Business Opportunities (FBO) website at http://www.fbo.gov.  It is the responsibility of each offeror to review the web page for notice of amendments, updates, or changes to current information.  This requirement will be conducted as a Total Small Business Set-Aside and will be evaluated using a Lowest Price Technically Acceptable (LPTA) source selection process.  A source selection will be conducted in accordance with Federal Acquisition Regulations 15.3 as supplemented by Department of Defense Source Selection Procedures, Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315 Contracting by Negotiation (dated 3 May 2011), and AFFARS Mandatory Procedures 5315.3 Source Selection (dated 4 May 2011). 

In order to be eligible for award, registration under the correct North American Industry Classification System (NAICS) code in the System for Award Management is required.  To register, go to https://www.sam.gov/portal/public/SAM/.  The North American Industry Classification System (NAICS) code for this solicitation is section 561210 - Facilities Support Services.  The small business size standard is $38.5 million in annual gross receipts.  There will be no public bid opening.  Directions for proposal submission will be included in the solicitation.  Dates listed above are approximate and included for reference only.  The actual date and details will be published in a separate notice (e.g. actual dates of the pre-proposal conference/site visit will be specified in the solicitation). 

Contact with Government personnel other than the Points of Contact (POC) listed below by a potential offeror or their employees regarding this acquisition is strictly prohibited. Any questions regarding this notice should be directed to following:

            Primary POC:

Ms. Mariel L. Cortezano        

            E-mail: maelena.cortezano@us.af.mil

            Telephone:  210-652-7826

            Alternate POC:

            Ms. Gloria M. Marshall                                  

            E-mail: gloria.marshall@us.af.mil                  

            Telephone:  210-652-7998

UPDATE (13 Aug 14)

Please e-mail your questions or comments regarding the posted draft RFP (posted 13 Aug 14) using the Questions and Comments sheet to maelena.cortezano@us.af.mil and gloria.marshall@us.af.mil no later than 3PM Central Time 27 Aug 14.  Request for password to access the file "FOUO" must be submitted only by e-mail to maelena.cortezano@us.af.mil.

UPDATE (13 Jun 14)

 

The Civil Engineering requirement is being reviewed internally for incorporation into DRAFT RFPs; however, a definitive releasedate is pending.

UPDATE (20 May 14)

After several rounds of Industry interaction, it has been determined that a tiered pricing structure for Civil Engineering (CE) Operations is not in the best interests of the Government. 

The Government anticipates a baseline requirement for CE Operations with a separate contractual mechanism to provide flexibility for within scope work not included in the baseline requirement as funding allows.

The Government appreciates Industry's participation to date and invites further feedback on future posts for this acquisition.  As requirements and the resulting approach are finalized, notices and/or a draft RFP will be posted to the Federal Business Operations website for Industry review and comment; please continue to monitor this page for updates in the near future.  Currently, the next post/up-date for this acquisition is anticipated the week of 9 June 2014. 

UPDATE (18 Mar 14)

This update attaches answers to Industry questions received in response to the 7 Feb 14 update.  Additionally, the attachment includes several revised answers originally posted on 6 Mar 14.

NOTE: The Q&As pertain to AF Civil Engineering at both Maxwell AFB and Vance AFB.

The Government requests industry feedback regarding the attached Q&As.  Specifically, do the answers provide sufficient additional clarity regarding the Tier pricing approach to facilitate proposal preparations? 

Please provide feedback by 1200 hrs (noon) 21 Mar 14 to the POCs listed below.

Ms. Gloria Marshall at gloria.marshall@us.af.mil, and Ms. Mariel Cortezano at maelena.cortezano@us.af.mil

UPDATE (06 MAR 14)

 

This update attaches questions and answers (Q&As) from the 10 Dec 13 posting found at the following link: https://www.fbo.gov/notices/c61c658a06efc0de8e7b3ea8c8ddd721.

The Government requests industry feedback regarding the attached Q&As.  Specifically, do the answers provide sufficient additional clarity regarding the Tier pricing approach to facilitate proposal preparations?  For your convenience, we have reattached the CE Tier Workload (applies exclusively to CLINs X001 & X010) and the Sample -Vance  CLIN X010 Revised 6 Feb 14 spreadsheet.  These documents were originally posted on 7 Feb 14.  In addition to these documents, we have attached the current Draft Schedule B.

NOTE:  The attached Q&As were received prior to the 7 Feb 14 Tier Pricing FBO posting found at https://www.fbo.gov/index?s=opportunity&mode=form&tab=core&id=e2fceeac61b6189c525c83036e8ca7a7&_cview=0.

Please provide feedback by 1200 hrs (noon) 10 Mar 14 to the POCs listed below.

Ms. Gloria Marshall at gloria.marshall@us.af.mil, and Ms. Mariel Cortezano at maelena.cortezano@us.af.mil

Update 2 (07 Feb 14)

RFI for Vance BOS Draft Performance Incentive Plan. 

UPDATE (07 FEB 14)


The CE tiered structure approach has been updated for Vance AFB, and is attached to this update.  Based on industry feedback from the previous posting, the Government's focus for this updated approach is to provide a clear link between the different tiers, the PWS, and corresponding workload. 

Among the numerous attachments is a spreadsheet titled "Sample - Vance CLIN X010", which provides a notional example of how the Government envisions the concept to utilize current CE data to propose against a priority/tier-type pricing structure.  It is intended to illustrate PWS, workload, priority/tier linkage for pricing purposes-It is not a defined methodology industry must utilize.     

The Government is looking for industry feedback regarding this updated approach.  Specifically, obtaining insight into industry's ability to price the approach, or, if unable, the specific failures in the approach.  Additionally, obtaining feedback on potential proposal/pricing risks, issues, concerns, and solutions associated with each.  The Government asks that responses be as specific as possible as industry feedback is crucial and valued.    

Please provide specific/detailed feedback to this approach by 1200 hrs (noon) 14 Feb 14 to the POCs listed below.

Maj. Samuel Hutchins, samuel.hutchins@us.af.mil

Ms. Mariel Cortezano, maelena.cortezano@us.af.mil

UPDATE (10 DEC 13)

A new approach has been developed and posted as an attachment to the industry day FBO page linked below:

https://www.fbo.gov/spg/USAF/AETC/SCS/VANCE_MAXWELL_CE_INDUSTRY_DAY/listing.html

Please provide feedback to the new approach by 1200 hrs (noon) CT, 18 Dec 13 to the POCs listed at the link above.

UPDATE (18 NOV 13)

An industry day was held on 29 Aug 13 to discuss a concept pricing methodology/structure for the Civil Engineering portion of both Maxwell and Vance BOS requirements.     

Based on industry feedback received and multiple question and answer sessions, the Government has determined the pricing methodology/structure presented at the industry day is NOT suitable.  The industry day minutes, slides, and Q&A have been posted at the link below for information and transparency purposes only.  As this approach is no longer applicable, the Government is not seeking questions or comments regarding this original approach. 

In response to industry feedback, a revised approach is currently being developed.  The Government anticipates posting this approach at a later date as an attachment to the industry day FBO page.  

See quick link below to industry day FBO page:

https://www.fbo.gov/spg/USAF/AETC/SCS/VANCE_MAXWELL_CE_INDUSTRY_DAY/listing.html

This presolicitation notice is associated with Request for Information/Sources Sought Notice FA3002VANCEBOS14.

The 338th Specialized Contracting Squadron (338 SCONS), JBSA-Randolph, TX is conducting an acquisition for Vance Base Operations Support (BOS) re-competition and follow-on contract.  This is a pre-solicitation notice to provide non-personal services for Base Operations Support at Vance AFB, OK.  (Note: The description herein is a summary of the required services and is not intended to be all-inclusive.) 

The supported mission is for the 71st Flying Training Wing located at Vance AFB in Enid, OK.  The Wing's primary mission is threefold: (1) Develop professional airmen, (2) deliver world class pilots, and (3) deploy combat ready warriors.  The services included are Civil Engineer, Logistics, Communications and Information Technology, Community Services, Local Purchasing, Lodging, and Visual Information Services.  Services shall be performed in accordance with (IAW) the objectives and responsibilities outlined in Public Law, DoD/Air Force (AF) series directives as well as AETC/Wing/Base instructions, regulations, plans and applicable equipment and/or general support technical orders/data.  The 71 FTW is seeking a Service Provider (SP) to provide the following:

Provide vehicles, equipment, tools, and supplies unless specified in the Performance Work Statement (PWS) as Government furnished or provided.

Perform all computer support responsibilities within each SP functional area for all Government provided equipment.

Perform records management for generated and received Government documents.

Perform services in an environmentally acceptable manner.

Establish an occupational safety and health program for employees in compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596) and the resulting OSHA Standards 29 CFR 1910 and 1926, including applicable DOD and Air Force Safety Guidelines required to protect Government resources and the general public.  Comply with Air Force Occupational Safety and Health Standards (AFOSHSTD) only to the extent required to protect AF resources (facilities, equipment, and Air Force personnel) and the general public.

 Comply with base security requirements.  A Secret clearance may be required in some work areas.

 Provide operations support to the base populace and assigned units as described below:

Civil Engineer:  Installation Management [(1) Civil Engineering (CE) Financial Management; (2) Real Property; (3) NexGen Information Technology (IT); (4) Housing Management; and (5) Environmental at Kegelman Auxiliary Airfield, Vance AFB, and any attached or related properties under the control of Vance AFB to include Utility Privatization (UP), Housing Privatization (HP), and Enhanced Use Lease (EUL).] Operations [(1) Operations Management; (2) Operations; (3) Heavy Repair; (4) Infrastructure Systems; (5) Facility Systems; (6) Requirements and Optimization; and (7) Transportation and Utilities Activity Management Plans (AMPs).] Installation Engineering [(1) Engineering Management; (2) Portfolio Optimization; and (3) Project Management.] Fire Emergency Services [(1) Management and Administration; (2) Training; (3) Fire Prevention; and (4) Operations.]

Logistics:  Supply (AF aircraft parts and base and aircraft material/equipment management and distribution), and Transportation (base vehicle fleet management and repair, government and commercial surface/air cargo/passenger transportation, and contingency deployment support).

Communications and Information Technology:  Communications/Information Technology:  IT planning, telecommunications and infrastructure management, LMR/Personal Wireless Communication Systems (PWCS)/frequency management, base communications (telecommunications and messaging center management), base distribution point management, LAN and network/infrastructure management, computer systems and software management, information assurance, customer support to include one or more designated Work Group Managers, information management (base information transfer system, base locater, special orders, postal service) technical order distribution, publications and forms management, web services, reprographics.

Community Services:  Child Development Programs, Youth-Activities, Preschool and School Age Programs, Teen Programs, Arts and Crafts Center, Auto Skills Center, Fitness, Bowling Center, Equipment Check Out, Outdoor Recreation, Library, Fitness, and Sports programs for Vance AFB.

Local Purchase:  Develop, implement, and execute an approved purchasing system using best commercial practices.  Purchase and manage all supplies, services, and construction (excluding MILCON) as determined by the Government, and necessary for performance of all Aircraft Maintenance and BOS activities.  Provide administrative support of contracting operations.

Lodging:  Manage base lodging (hotel) facilities and family temporary lodging facilities.

Visual Information Services (graphic/photographic imaging, presentations) and video services.

The contract will have a 1-year basic Period of Performance which will include a 2-month mobilization period from 1 Oct 14 through 30 Nov 14, and a 10-month performance period from 1 Dec 14 through 30 Sep 15.  The contract will include four 1-year option periods and FAR Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six months beyond the awarded contract performance period.  In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services.  Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

The Request for Proposal (RFP) FA3002-13-R-0011 will be posted on or about 25 October 2013, and proposals are anticipated to be due on or about 09 December 2013.  This will be an electronic solicitation release.  A pre-proposal conference/site visit is tentatively scheduled on or about 13 November 2013 at Vance AFB, OK.   

The solicitation, amendments, and other miscellaneous documents will be posted to the Federal Business Opportunities (FBO) website at http://www.fbo.gov.  It is the responsibility of each offeror to review the web page for notice of amendments, updates, or changes to current information.  This requirement will be conducted as a Total Small Business Set-Aside and will be evaluated using a Lowest Price Technically Acceptable (LPTA) source selection process.  A source selection will be conducted in accordance with Federal Acquisition Regulations 15.3 as supplemented by Department of Defense Source Selection Procedures, Air Force Federal Acquisition Regulation Supplement (AFFARS) 5315 Contracting by Negotiation (dated 3 May 2011), and AFFARS Mandatory Procedures 5315.3 Source Selection (dated 4 May 2011). 

In order to be eligible for award, registration under the correct North American Industry Classification System (NAICS) code in the System for Award Management is required.  To register, go to https://www.sam.gov/portal/public/SAM/.  The North American Industry Classification System (NAICS) code for this solicitation is section 561210 - Facilities Support Services.  The small business size standard is $35.5 million in annual gross receipts.  There will be no public bid opening.  Directions for proposal submission will be included in the solicitation.  Dates listed above are approximate and included for reference only.  In light of the Government shutdown, the dates are subject to being adjusted accordingly.  The actual date and details will be published in a separate notice (e.g. actual dates of the pre-proposal conference/site visit will be specified in the solicitation). 

Contact with Government personnel other than the Points of Contact (POC) listed below by a potential offeror or their employees regarding this acquisition is strictly prohibited.  Any questions regarding this notice should be directed to following:

             Primary POC:

Ms. Mariel L. Cortezano        

            E-mail: maelena.cortezano@us.af.mil

            Telephone:  210-652-7826

            Alternate POC:

Capt Samuel E. Hutchins

            E-Mail: samuel.hutchins@us.af.mil

            Telephone:  210-652-9221

            Alternate POC:

            Ms. Gloria M. Marshall                                  

            E-mail: gloria.marshall@us.af.mil                  

            Telephone:  210-652-7998