Vance_RFI_Q A.xls
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- Attached to
- Vance AFB Base Operations Support Federal contract opportunity
- Solicitation number
- FA3002-13-R-0011
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Response to question T-053 (see highlighted question and answer)
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Master Q&A
| R, A, B, P | RFI Tracking Number | RFP/PWS Reference | Comments/Questions | Answers/Actions | Publish Date/ Information/ Remark | |
| C-001 | Why was the AbilityOne language pulled from the final solicitation? | AbilityOne language was pulled from the final solicitation because it is not applicable. | ||||
| C-002 | PAGE 224 PARAGRAPH L.2.1 | Table L.2.1.1 requires an Executive Summary in Volume I-Price. Is this an Executive Summary of the Price Proposal, or the same Executive Summary that is required in the Technical Volume? (No description of content for the Executive Summary for Volume I in the RFP.) | Section 1 thru 1.3 of Volume I (Price Proposal) were deleted in the RFP. See Amendment 0002 dated 02 Dec 14 | |||
| C-003 | PAGE 229 PARAGRAPH L.3.1.3 and L.3.1 | L.3.1.3 includes instructions which state, “All data relating to the proposed price, including all required supporting documentation, must be included in the Price Proposal Volume (Volume I).” The instructions provided in L.3.1 Volume I – Price Proposal, only require offerors to complete Section B Price Schedule to include Section B-Special Clauses and Statements of Compliance. What other supporting documentation is required? | There no other supporting documentation required at this time except completion of Section B Price Schedule to include Section B-Special Clauses and Statements of Compliance. | |||
| C-004 | PAGE 228 PARAGRAPH L.2.7.1 | L.2.7.1 includes instructions which state, “Any proposal documents providing computed amounts, such as Price Model, Section B, and manpower matrix, must furnish access to view all formulas.” Does the Government have a requirement to provide a Price Model outside of completed Section B? If a Price Model is required, will the Government provide the format? | Price Model is not required. A workbook will be provided for your convenience, however, you may or may not use it. | |||
| C-005 | PAGE 228 PARAGRAPH L.2.7.1 | In accordance with instructions in Section L.2.7.1, “Any documents providing computed amounts, such as Price Model, Section B, and manpower matrix, must furnish access to view all formulas.” Will the Government provide an electronic Excel version of Section B so that we can comply with the requirement? | A workbook will be provided for your convenience, however, you may or may not use it. | |||
| C-006 | FBO Notice | There is a file listed on FBO entitled: FOUO-Vance-28Apr14[1].pdf under the list of files for the final solicitation. The link for this document is empty. Should this file be included with the final RFP? If so, what attachment is it? | The link was corrected and the file was reposted on 18 Nov 14 on FBO. | |||
| C-007 | Attachment 6, page 8 (#4), Table L.2.1.1, page 226 and L.3.3.1, page 231 | Instructions in Attachment 6 state, “Hard copies of the pages generated from this tool shall be used in the hard copy of the past performance volume subject to the limitations outlined in this RFP and should be Tab 1 of the past performance volume.” Per Table L.2.1.1 of the RFP, the outline for Volume III does not include a place for the Business Report and Past Performance Report generated by the tool referenced in Attachment 6. Should the offeror’s include the reports generated by the PPI tool as attachments to Volume III? | The Business Report generates the Business Relationship document which is used for identifying the Offerors and their partners and subcontractors. This is not included in the page count. The Past Performance Report generates all information required in the Past Performance Information sheet. All the reports generated by the PPI tool constitute Section 1.2 of the Past Performance Volume. | |||
| C-008 | PAGE 231 PARAGRAPH L.3.3.2 , L.2.5.1, page 227 and L.3.3, page 231 | The requirement for the Past Performance Information Sheets (Attachment 5 of the RFP) states, “The offeror shall submit Past Performance Information Sheets IAW the format contained in Attachment 5.” The format of Attachment 5 does not comply with the font size and line spacing requirements in L.2.5.1. Should offerors complete the required information in the Attachment 5 file as provided by the RFP, or apply the formatting requirements to the document as required by paragraph L.2.5.1? | Apply the formatting requirements to the document as required by paragraph L.2.5.1. | |||
| C-009 | Attachment 5, page 3 and Attachment 5, Part C, | Information requested in Part C of the Past Performance Information Sheets requests the following: Brief Description of Effort as ___Prime or ___Subcontractor | ||||
| (Please indicate whether it was development and/or production, or other acquisition phase and highlight portions considered most relevant to current acquisition). Please clarify what is meant by, “Please indicate whether it was development and/or production, or other acquisition phase.” | Please disregard the statement “Please indicate whether it was development and/or production, or other acquisition phase.” | |||||
| C-010 | PAGE 227 PARAGRAPH L.2.4 | Requirement for “Original Unbound proposals is a standard (5-1/2 inch spaced) two-hole punch applied to the top center of each page…” The standard 2-hole office punch has 2 ¾ inches spaced between the holes. The 5 ½ inch spaced punches are normally used for landscape orientation or 12x12 paper. Please confirm that 5-1/2 inch spaced holes are required for the Original Unbound proposals. | Please use the 2 ¾ inches spaced between the holes for the Original Unbound proposals. | |||
| C-011 | Pages 224-226 PARAGRAPH Table L.2.2.1 and L.2.5.3, page 227; L.2.5.4, page 227 | The requirements in L.2.5.3 and L.2.5.4 state that each volume shall contain a Table of Contents and Glossary of all abbreviations and acronyms. In the Volume outlines provided in table L.2.1.1, Volume III does not include a Glossary of Abbreviations and Acronyms and Volume IV does not include either a table of contents or glossary. Please confirm that a table of contents and glossary are to be included within these two volumes. | Yes. Table L.2.1.1 has been updated. Please refer to solicitation Amendment 0002 dated 02 Dec 2014. | |||
| C-012 | PAGE 228 PARAGRAPH: L.2.7.1 and L.2.1/Table L.2.1.1, pages 224-226 | Per Table L.2.1.1, two CDs are required to be submitted with each Proposal Volume. In paragraph L.2.7.1 it states, “The Offeror shall submit two (2) soft copies of all proposal volumes…. Each volume shall be in a different directory.” Does the government want two CDs for each volume, plus two CDs with all volumes of the proposal on each CD? Please clarify. | No. Just submit two (2) CD/DVD for each volume of the proposal. | |||
| C-013 | PAGE 226 PARAGRAPH L.2.1, Table L.2.1.1 and L.3.4 pages 232 and 233 | In the table that provides the outline (Table L.2.1.1) that must be followed for the proposal, it requires Section 1.5 Organization for Volume IV. In the instructions for completing Volume IV in Section L.3.4 there is no description of the information to be provided in this section. Please clarify. | “Organization” in Section 1.5 of Volume IV was deleted. Table L.2.1.1. has been updated. Please refer to solicitation Amendment 0002 dated 02 Dec 2014. | |||
| C-014 | PAGE REFERENCE: Vance BOS CBA, page 56 PARAGRAPH REFERENCE: Vance BOS CBA, Article 25 | Can the Government please provide the Pension Trust Declaration and Agreement? | No. The government does not maintain this document. See the posted copy of the CBA | |||
| C-015 | PAGE REFERENCE: Vance BOS CBA, page 56 PARAGRAPH REFERENCE: Vance BOS CBA, Article 25 | Can the Government please provide the sick bank balances? | No. The government does not maintain this document. See posted copy of the CBA. | |||
| C-016 | Can the Government please provide the Health and Welfare Trust Declaration and Agreement? | No. The government does not maintain this document. Refer to the posted copy of the Collective Bargaining Agreement. | ||||
| C-017 | Will the Government provide a current list of subcontractors? Providing this list will allow all bidders a better opportunity to compete subcontracts and pass on the savings to the Government. | The Government is not going to provide a list of current subcontractors. | ||||
| C-018 | PAGE 226-227 PARAGRAPH L.2.2 and RFP Notice Memorandum | In the RFP Notice Memorandum (dated Nov. 7, 2014), #3 states the Past Performance Volume is due by “04 Dec Nov 11.” We would like to verify that the Past Performance Volume is due Dec. 4, 2014 at 3:00 pm CT. | The Past Performance Volume III due date was changed from 4 Dec 14 to 11 Dec 14 at 3:00 PM CT by Amendment 0001. | |||
| C-019 | PAGE 212 PARAGRAPH REFERENCE: Section I, clause 252.237-7024 NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010), paragraph (b) | This clause states, "(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in Attachment 14, Mission Essential Contractor Services, dated 16 October 2013, during periods of crisis." Will the Government please confirm whether or not offerors are required to submit a Mission Essential Services plan with their proposals? If so, please clarify where the plan should be included, any page limitations associated with the plan, and how the plan will be evaluated. | The plan is due during Pre-Performance conference. There are no page limitations and the plan will not be evaluated, however it will be subject for approval from the Contracting Officer. | |||
| C-020 | PAGE 226 PARAGRAPH L.2.1, Table L.2.1.1 | In table L.2.1.1, there is a 5-page limit associated with the Volume III Past Performance Table of Contents. However, the note provided at the end of the table states that Tables of Content are not included in the page limits. Can the Government confirm that there is not a page limit associated with the Volume III Table of Content? Should the 5-page limit be associated with another submission requirement? | Page limit in Section 1 of Volume III (Table of Contents) was removed by Amendment 0002 of the solicitation, dated 02 Dec 2014. | |||
| C-021 | PAGE 232 PARAGRAPH L.3.3.3 ADDITIONAL OR CROSS REFERENCE: Section L – Organizational Structure Change History | In Section L (L.3.3.3) – Concerning the Organizational Structure Change History, is the change history required for both the Prime and subcontractors? | Organizational Structure Change Historty is applicable to the Prime Contractor, as well as to the contractor of the effort submitted for the Past Performance evaluation. | |||
| C-022 | PAGE 240 PARAGRAPH M.5.4 ADDITIONAL OR CROSS REFERENCE: Attachment for Section L – PPI Tool Instructions, pg. 6 | In paragraph M.5.4 Relevancy Assessment, the Government states that “In a single contract or in a combination of up to six (6) contracts, scope, magnitude of effort, and complexity will be determined by the similarity to the Offerors’ experience in the following functional areas: Civil Engineering, Logistics, Communications and Information Technology, Community Services, Local Purchase, and Visual Information Services.” However, page six of the Attachment for Section L – PPI Tool Instructions directs offerors to “Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP.” As there is no reference to factors or subfactors in determining relevancy per paragraph M.5.4, can the Government please clarify if offerors should address the functional areas specified in paragraph M.5.4 or address the subfactors listed in M.4.1.1-M.4.1.4 to demonstrate contract relevancy? | There are no subfactors applicable for the Past Performance. In the PPI Tool please address the information requested in the Past Performance Information Sheet items E-H. | |||
| C-023 | PAGE 240 PARAGRAPH M.5.4 | SECTION M STATES: |
M.5.4. Relevancy Assessment. Relevant performance includes performance of efforts involving requirements that are essentially the same, similar, or greater in scope, magnitude, and complexity (including contract type) to the effort described in the solicitation requirements. In a single contract or in a combination of up to six (6) contracts, scope, magnitude of effort, and complexity will be determined by the similarity to the Offerors’ experience in the following functional areas: Civil Engineering, Logistics, Communications and Information Technology, Community Services, Local Purchase, and Visual Information Services.
DISCUSSION:
The PWS areas mentioned here in M, as well as in L, are not all inclusive of the PWS areas covered within the scope of this contract and/or addressed with a different title. Specifically, Publishing, Installation Management, Operations and Maintenance, Installation Engineering, Fire Department, Lodging, Supply and Transportation are not mentioned within the L and M criteria but clearly addressed in the PWS. Were these PWS areas excluded as an oversight and if not an oversight could the Government please provide the rationale for not including all of the PWS elements into the relevancy of the stated evaluation criteria?
| Given the critical nature of the not included PWS elements (such as the Fire Department), to not include the entire PWS into the evaluation criteria for past performance purposes places significant operational risk onto the Government as well as undermining relevancy evaluations for well qualified bidders who can provide past performance/experience in all PWS areas. | Although the languange in Section M.5.4. Relevancy assessment mentioned only six functional areas, the first sentence of Section M.5.4 allows the Government to evaluate the effort described in the solicitation requirements which includes the PWS. Please bear in mind that Past Performance evaluation is on acceptable or unacceptable basis only. Offerors will not get a rating higher than acceptable. | ||||
| C-024 | PAGE 240 PARAGRAPH M.5.5, Table A-3 | Reference RFP Section M.5.5, Table A-3, Pgs 24-241. The note to Table A-3 states that an Offeror with “unknown past performance” will be considered “Acceptable”, in the context of a LPTA award. If this is the case, what is the benefit for any offeror to submit any past performance, when the best rating they can achieve is “Acceptable”, which can also be achieved with no Past Performance (or unknown Past Performance)? | Past performance shall be used as an evaluation factor within the LPTA process (see FAR 15.304(c)(3)(i), unless waived by the PCO in accordance with FAR 15.101-2(b). It shall be evaluated in accordance with FAR 15.305 and DFARS 215.305. | ||
| C-025 | PAGE 231 PARAGRAPH L.3.2.4.6 | Paragraph L.3.2.4.6 states to “Provide a complete Work Breakdown Structure (WBS) (located in the Technical Library). The only document that we found was from the DRAFT RFP, WBS Example. Does the Government want the WBS form from the DRAFT RFP to be used? | Some of the attachments were not listed on the right side of the page of FBO Notice Details, however, if you look at the middle portion of the Notice Details and scroll down to “Solicitation 1” posted on November 6, 2014, you will see all the posted attachments, to include “WBS – Example – 18 Jul 14”. It is the last attachment for Attachment 13. You will also find the rest of the RFP attachments, Attachments 14 thru 17. | ||
| C-026 | In the response to question C-007, the Government has directed offerors to provide reports generated from the PPI tool (Attachment 6 of the RFP) in Section 1.2 Past Performance Information Sheets, of Volume III Past Performance. If the reports go in this tab, where should offerors include the Past Performance Information Sheets IAW the format contained in Attachment 5 since the PPI tool and Attachment 5 contain similar but not all of the same information? |
| In the response to question C-008, the Government directed that the completed Attachment 5 should be formatted IAW the directions in L.2.5.1. We are unable to use the PPI tool to format the reports IAW L.2.5.1 because the format capabilities of the tool appear to be disabled, which renders the reports difficult to read and out of compliance with Section L.2.5.1. Please confirm that the reports provided by the PPI tool do NOT have to be formatted IAW L.2.5.1, or provide guidance on how to enable the format capabilities of the PPI tool. | All the information required in the Past Performance Information (PPI) Sheets (Attachment 5) are captured in the PPI tool, with the exception of Items E through H, that is why the response in question C-022, the offerors are directed to address the information requested in Items E through H of the PPI Sheets in the PPI tool under the “Program Details” tab. After “Brief Description of Effort” block, use the next block to address Items E through H of the PPI Sheet. Last sentence on the response for question C-007 “All the reports generated by the PPI tool constitute Section 1.2 of the Past Performance Volume”. Therefore, you do not need to submit a separate PPI Sheet (Attachment 5) but ensure all the information requested is included in the report generated from the PPI Tool. There might be some formatting issues with the reports generated by the PPI tool, therefore disregard the response in question C-008, however, page limitation still applies. | ||||
| M-001 | L.2.5.1 and L.2.5.2 | In order to facilitate the government’s verification of compliance with page limitations, we respectfully request that offeror’s be allowed to page number sequentially within each section of each volume. For example, in the Technical Volume, pages in Section 1 would be numbered sequentially beginning with page 1-1, and pages for Section 2 would be numbered sequentially beginning with page 2-1. Also, for ease of verification by the government, we request being able to put sections excluded from the page count (such as the WBS) at the end of the section as an Attachment. | The government does not instruct the offerors how to number their proposals. The government will count pages as stated in paragraph L.2.5.3 of the Request for Propo | ||
| M-002 | Attachment 10 | Identifying overhead labor, indirect labor, and lapse manyears is appropriate for a cost plus type contract. We recognize that the government needs the direct labor staff levels for people doing the work, but this additional information should not be needed for a fixed price contract. We request that the government remove the requirement to provide this data, or explain why this information is required so that we can correctly provide the information. | The Government would like to clarify that the Attachment 10 is a technical document and there should not be any cost data on this attachment. The Manpower Matrix, Attachment 10 provides a uniform format which is used to validate the man-hours proposed in relationship to the PWS requirements and the potential Offeror’s technical approach. The identification of overhead and indirect labor and lapse manyears is for labor classification and man hours which equates to FTE count to assure our mission is covered. | ||
| M-003 | Attachment 10 | Can the government please provide some insight as to what they are looking for in the Workforce Matrix Attachment 10 (labeled Attachment 13) as far as Indirect Labor, Lapse Manyears, and Overhead Labor?The labor definitions provided in the Workforce Matrix for the Indirect and overhead labor seem to also be Direct Labor since the final cost objective is identifiable. Is the Government just providing these titles and definitions in order to assess the FTEs satisfying these direct labor responsibilities? Clarification is required because FAR definition of direct and indirect labor seem to be different from the definitions provided, and from an indirect (as defined in FAR 2.0) perspective would not seem to be applicable in a fixed price proposal effort since cost elements are not assessed. | The Government would like to clarify that the Attachment 10 is a technical document and there should not be any cost data on this attachment. Attachment 10 is the Manpower Matrix and Attachment 13 is the WBS these are two different documents. The Government is only looking for labor classifications and man hours that you will utilize to perform the indirect labor, lapse man year and overhead labor requirement.The Attachment 10, Manpower Matrix provides a uniform format which is used to validate the man-hours proposed in relationship to the PWS requirements and the potential Offeror’s technical approach. The Attachment 13, WBS further details how your man hours tie to the PWS and man hours in the Attachment 10, Manpower Matrix. FAR 2.0 references “indirect” cost, Attachment 10 and 13, are requesting manpower and FTEs not cost data. | ||
| M-004 | Attachment 10 | When completing the Workforce Matrix, definitions have been provided for Overhead Labor and Indirect Labor. Are these items really direct labor for CLIN X006? If not, what CLIN(s) would this labor be priced in? | Potential Offerors determine the labor classifications and how they plan to use direct and indirect labor classifications. In addition, CLIN X006 is the management for Operation Sustainment. | ||
| M-005 | Vance BOS CBA, page 50 & Article 23.1 Wages | The CBA agreement wages include a minimum wage and a maximum wage for each labor grade. Positions in each labor grade can be paid any wage within the labor grade even when it is the same position title. Will the Government provide the actual rates used for all CBA positions on contract? | The Government has provided the current CBA and Demographics provided by the current contract. The Government has no additional data to provide. | ||
| M-006 | Vance BOS CBA, page 50 & Article 23.1 Wages | The CBA agreement wages include a minimum wage and a maximum wage for each labor grade. Positions in each labor grade can be paid any wage within the labor grade even when it is the same position title. The average difference between the minimum and maximum wage is 28%. An offeror could unrealistically bid to the minimum wages for all positions even though what is currently being paid is well above the minimums for each category. If actual wages are not provided, will the Government consider mandating the offerors price to either the minimum wage or the maximum wage in each category and allow for an equitable adjustment up or down to the actual wages of employees hired at contract start so that all of the competition will be bidding to the same rates and allow for fair competition? | The Government has provided the current CBA and Demographics provided by the current contract. The Government has no additional data to provide. Each potential Offeror will have to use the above-referenced data to price their proposal in conjunction with the requirements of the PWS. | ||
| M-007 | Vance BOS CBA, page 50 & Article 23.1 Wages | The CBA agreement wages include a minimum wage and a maximum wage for each labor grade. Positions in each labor grade can be paid any wage within the labor grade even when it is the same position title. The average difference between the minimum and maximum wage is 28%. An offeror could unrealistically bid to the minimum wages for all positions even though what is currently being paid is well above the minimums for each category. If actual wages are not provided, will the Government provide, at a minimum, a percentage of the current workforce that is currently being paid within 5% of the maximum wage for each labor grade? | The Government has provided the current CBA and Demographics provided by the current contract. Each potential Offeror will have to use above-referenced data to price their proposal in conjunction with the requirements of the PWS. The Government has no additional data to provide. | ||
| M-008 | Vance_BOS_ManpowerMatrix_-13_Aug_14 & “MANYEAR” tab | The “MANYEAR” tab within the Manpower Matrix shows the seniority demographics that an offeror is to use for pricing. How will the Government evaluate one offeror from another as it relates to the seniority usage? | The Government will evaluate the potential Offeror’s proposed manpower matrix to assure that the propososal will meet Government’s minimum requirement and mission. | ||
| M-009 | Vance_BOS_ManpowerMatrix_-13_Aug_14 & “MANYEAR” tab | Is it the Government’s intent for offerors to use an average of vacation leave hours based on the demographics provided in the “MANYEAR” tab within the Manpower Matrix to estimate an average productive hours for all labor categories? | Yes, it is the Government’s intent for potential Offeror’s to use an average of vacation leave hours based on the demographics provided. | ||
| M-010 | Vance_BOS_ManpowerMatrix_-13_Aug_14 & “MANYEAR” tab | The “MANYEAR” tab within the Manpower Matrix shows the seniority demographics that an offeror is to use for pricing. Are the demographics provided indicative of all CBA positions, to include the Aircraft Maintenance? | The demographics provided should be used for all CBA positions. | ||
| M-011 | Vance_BOS_ManpowerMatrix_-13_Aug_14 & “MANYEAR” tab | The “MANYEAR” tab within the Manpower Matrix shows the seniority demographics that an offeror is to use for pricing. Given that Aircraft Maintenance is not included in the scope of this contract, what positions were included in determining the seniority demographic matrix? | The demographics provided should be used for all CBA positions. | ||
| M-012 | Vance BOS CBA, page 50 & Vance BOS CBA, Article 23 | To submit a competitive bid, companies will likely bid at the minimum of the pay range knowing that at contract win, the company will negotiate a new collective bargaining agreement which could include wages different than the CBA, but likely within the ranges. The Union will want to retain people’s current pay rates and negotiations will likely be difficult. During this time, labor unrest may occur. To mitigate this risk, will the Government consider direction to all bidders around pay rates to bid, such as current pay rates or composites of current pay rates? | No, that is each potential Offeror’s business decision on how to prepare the propsal. | ||
| M-013 | PAGE REFERENCE: Vance BOS CBA, Pg 50 & Article 23.1 Wages & Questions M-005, M-006, M-007 | Several offerors have requested that the Government provide the actual wage rates that are being paid by the current contractor (as opposed to the minimum/maximums provided in the CBA) so that they can be compliant with SCA § 4(c) (the successor contractor rule). The Government’s response to these questions was that “The Government has provided the current CBA and Demographics provided by the current contract. Each potential Offeror will have to use above-referenced data to price their proposal in conjunction with the requirements of the PWS. The Government has no additional data to provide.” |
It is apparent from the questions, however, that offerors are not able to discern actual wage rates being paid by the current contractor, which may present an SCA 4(c) compliance problem. In a recent ASBCA decision, Appeal of CAE USA, Inc., ASBCA No. 58006 (2014), the Board made it clear that FAR 22.1008-2 requires the Contracting Officer to provide complete CBA wage and fringe benefit information, otherwise offerors cannot “ascertain the amount of the wage and fringe benefits that [are] required by the RFP, pursuant to the SCA and FAR.”
| Will the Government reconsider providing specific wage rate information so that the offerors’ bids will be in compliance with Section 4(c) of the SCA (“No contractor or subcontractor under a contract, which succeeds a contract subject to this Act and under which substantially the same services are furnished, shall pay any service employee under such contract less than the wages and fringe benefits, including accrued wages and fringe benefits, and any prospective increases in wages and fringe benefits provided for in a collective bargaining agreement…, to which such service employees would have been entitled if they were employed under the predecessor contract.” (emphasis added)) and with the Statement of Compliance with the Service Contract Act/Collective Bargaining Agreement requirements at L.3.1.4 and L.3.1.5 of the Solicitation? | The wage rates range were already provided in the CBA as well as the workforce demographic. As long as the wages are within the CBA wage rates range you are in compliance. | ||||
| T-001 | PWS 11.2.2 Service Summary Table 2, PWS page 11-2-3 | Service Summary Table 2, Performance Objective requires completion of routine sustainment corrective maintenance work within 30 days. PWS paragraph 11.1.2.2, Operations and Maintenance, requires certain routine sustainment corrective maintenance to be directed by the Government before contractor performance. When does the clock start for the performance of this work? Will there be consideration for delays caused by procurement of material actions? | The 30-day clock will start when the government directs the service provider to do the work. Material delays are taken into consideration. | ||
| T-002 | Attachment 1, PWS page 248, 11-2-3 | The format is corrupt for Objective 16 and cannot be read. Please provide a readable version. | This file will be corrected with an amendment. | ||
| T-003 | MAS Workload Data Files | Are the MAS sheets reflected in the RWP.txt file? Or are they in addition to the RWP data? | The MAS sheets are reflected in the RWP file. | ||
| T-004 | MAS Workload Data Files | The MAS sheets are scanned PDF files. Please provide files printed directly to PDF from the source software, or, preferably, provide versions in Excel. | The data provided will not be converted. | ||
| T-005 | MAS Workload Data Files | Can the Government provide a single-line worksheet-type flat file of ALL equipment to be maintained under this contract? | No, this cannot be provided. All of the information is in the MAS, on the 7115 Report, and in section 11 of the PWS. | ||
| T-006 | MAS Workload Data Files | Are offerors required to use the MAS sheets or are commercial best practices to equipment maintenance preferred? | MAS are required to be used in accordance with current AF guidance. | ||
| T-007 | MAS Workload Data Files | Please provide key to abbreviations used in the headers of the RWP.txt file. | The key to abbreviations will be provided with an amendment. | ||
| T-008 | Additional CE Workload Data file | Is the equipment listed within Section 11 of the referenced data file the complete listing of all real property installed equipment (RPIE) to be maintained under this contract? | As noted by the file name, this is Additional CE Workload Data and is intended to be utilized along with the 7115 Real Property file, and the data provide in section 11. | ||
| T-009 | Additional CE Workload Data file | Please provide historical number of service/trouble calls and work orders by the “WORK CLASSIFICATIONS” on referenced page. | This information is provided beginning on 11B-6 (pg 285 of PWS document). | ||
| T-010 | PWS 7.1.2.8.8. Act as Defense Information System Network (DISN) Node Site Coordinator. Page reference 7-1-8 | Does the government require DISN Coordinator to use the CJCSI 6211.02B publication dated 31 Jul 2003 or the more recent CJCSI 6211.02D publication dated 24 January 2012? | The government does require the use of the most current publications. A revised list will be provided with an amendment. | ||
| T-011 | PWS 7-1-9 & PWS 7.1.2.10.1.2. The SP shall perform functional system administration support for customers utilizing Interim Work Information Management System (IWIMS), GEOBASE, Civil Engineering Material Acquisition System (CEMAS), the Automated Civil Engineering System (ACES), and replacement systems to include NexGen IT. | Are there any customers accessing these systems who are not located on the Air Force NIPRNET? If so, please identify. | No, all of the systems listed are part of the NIPRNET enclave. The Environment Management System (EMS) is the only stand-alone system, and fully within CE’s control. | ||
| T-012 | PWS 26D.1, Required Reports. Page reference 26D-1 | The table showing required reports in PWS section 26D.1 states Small Business Goals reports are required monthly and SFs 294 and 295 are required semi-annually. However, Section I – Contract Clauses does not contain Small Business Subcontracting Plan requirements. Please remove the report requirements or clarify what is required in the reports, since the contract is a small business set-aside. | The reports and related language will be deleted in an amendment. | ||
| T-013 | M.5.4 | In paragraph M.5.4 Recency Assessment, the Government states that “In a single contract or in a combination of up to six (6) contracts, scope, magnitude of effort, and complexity will be determined by the similarity to the Offerors’ experience in the following functional areas: Civil Engineering, Logistics, Communications and Information Technology, Community Services, Local Purchase, and Visual Information Services.” However, upon review of the RFP, there does not appear to be a “Logistics” functional area. Can the Government clarify what PWS service areas offerors should address to show relevancy to the Logistics functional area? | The logistics functional area includes supply and transportation. | ||
| T-014 | I - VII of Vance AFB PWS 28 Oct 14.pdf | Numerous sections 2 – 29 of the Vance_AFB_PWS_28_Oct_14.pdf file identify a Government Furnished Property list; however, the FBO solicitation did not provide such a list. Please provide the GFP list referenced throughout this document. | |||
| Would you provide the Government Furnished Property list in Excel format? | Yes, the Government will provide the Excel format with an amendment. | ||||
| T-015 | 9.1 | In PWS section 9-1 Publishing Management, the Government has provided service descriptions for paragraphs 9.1.2.1, Publications Management, and 9.1.2.3, Forms Management. However, there is no paragraph 9.1.2.2. Is it the Government’s intent to leave out a service description for paragraph 9.1.2.2? If not, can the Government please provide a service description for paragraph 9.1.2.2? | There is a discrepancy in the numbering only. Forms Management should have been the 9.1.2.2. series. This will be corrected with an amendment. | ||
| T-016 | PWS Section 28.1.18.4, page 28-1-10 | In PWS Section 28.1.18.4, page 28-1-10, the Government states that the service provider will “Ensure Outdoor Recreation financial objectives are NIAD 10-25 %.” The Offeror cannot find a reference definition for NIAD in the solicitation documents, would the Government please provide a definition for the acronym “NIAD”? | NIAD is an acronym for “Net Income Adjusted for Depreciation” The depreciation of certain NAF items is added back in to the income to calculate the NIAD. Examples of such items are: bulk equipment, fixed asset furniture/equipment or fixed asset facilities/improvements. | ||
| T-017 | PWS 28.1.1 | In the PWS section 28.1.1, Community Services, Description of Services, the service provider “Shall provide Marketing Plans for each Community Services activity, and ensure all advertising and Commercial Sponsorship required is coordinated and processed through Marketing and Publicity.” Further, the PWS section 28.1.2, Community Services, it is stated that, “The Community Services and programs are accomplished with a mixture of Appropriated Funds (APF), Non-appropriated Funds (NAF), and commercial sponsorship support and volunteers.” Does the Government have a required percentage of annual financial support to be provided by commercial sponsorship? Additionally, can the Government provide any historical commercial sponsorship financial figures? Does the Government also have any required or intended percentage level of support provided by volunteers? | There is no required percentage of annual financial support provided by commercial sponsorship. All NAF events are budgeted for quarterly with projected commercial sponsorship included. If the Government marketing office is able to secure commercial sponsorship, it saves NAF funds for the Morale, Welfare and Recreation Fund (MWRF). If commercial sponsorship is not secured the entire event is funded from the MWRF. The Service Provider’s requirement here is to request commercial sponsorship during the planning phase of events. There is no required or intended percentage level provided by volunteers. Volunteers are used to assist the execution of large/basewide NAF events such as “Fall Fest” (See Appendix 28B). | ||
| T-018 | PWS Section 28B.1 Workload Estimates, page 28B-1 & Fitness Center | In PWS Section PWS Section 28B.1 Workload Estimates, page 28B-1, the stated Estimated Number of Customers Monthly is 10,000-13,000. Would the Government please clarify whether these are unique visits or unique customers? | The estimated number of customers monthly has been adjusted to 2200-2500. This number is subject to fluctuate based on the use by the local family members, retirees, etc. during various times of the year. | ||
| T-019 | 28.1.6.5 | Paragraph 28.1.6.5 of the PWS states, “Provide an assortment of equipment and personnel to support unit, Group, Wing, Command, and Air Force directed programs and the Vance Health and Wellness Center (HAWC). Support personal fitness programs and, unit, Group, Wing, Command, and Air Force level directed fitness requirements. Provide a broad range of fitness, athletic, and recreational programs, and equipment to include, at a minimum:” If we are providing this equipment, is there currently existing equipment? If so, what is the condition of the equipment? Will it be maintained/repaired by the Service Provider? | There is existing fitness equipment provided as Government Furnished Property. The Service Provider follows specific manufacturer guidelines for preventive maintenance and repair of equipment and maintains a detailed equipment repair log in accordance with AFI 34-266 (Listed in Appendix 28A). The equipment overall condition is assessed every five years and replaced if necessary. | ||
| T-020 | 28.1.6.1 | 28.1.6.1 states, “The Service Provider is required to procure and wear the USAF Standardized Fitness Uniform with corporate logo in place on USAF emblem”. Is this the uniform identified as PTU/IPTU which includes shorts, t-shirt, long sleeve t-shirt, jacket and pants? Additionally, since this is a military clothing item, will the Service Provider be allowed to procure the uniform items through the Base Exchange clothing store or will it need to be procured through the Industries for the Blind out of Winston-Salem with the Service Providers logo in place of the USAF? Also, will substitution of like clothing be acceptable. For example, a generic grey short and long sleeve shirt as well as generic colored jacket and pants with Service Provider logo? | The uniform items would be purchased locally. The required shirt is dark blue polo shirt (short or long sleeve). The required trousers are pleated without cuffs and khaki in color. Shorts are not authorized. The required jacket is a dark blue jacket with a removable fleece liner. The Service Provider logo can be on the shirt/jacket or worn as a badge. The AF guidance lists no authorized substitutions. | ||
| T-021 | 11.1.2.2.3.5 of Vance AFB PWS 28 Oct 14.pdf | 11.1.2.2.3.5 states, “ENTRY GATE DENIAL BARRIERS: Maintain, operate, repair, installation’s entry gate denial barriers. Denial barriers include for example permanent, power-assisted, and manually deployed active vehicle barriers.” The paragraph talks about maintain and repairing the denial barriers, I see no contract in place (Appendix 26B, page 541) to maintain these barriers. If the SP is required to maintain the barriers what type of training will be required to work on these barriers and what type of barriers are in place? | Yes the SP is required to maintain the barriers. Information on the brand and requirements are detailed in the Additional CE Workload Data, pg 9. O&M manuals will be provided to the SP during transition. | ||
| T-022 | PWS page 19 of 605, 2.1.6.6 | 2.1.6.6. “Background Investigations. All SP employees must have a minimum of Advance Fingerprints and a National Agency Check with Inquiries (NACI) completed. Personnel with National Agency Check with Law and Credit (NACLC) clearances accomplished as listed in item 2.1.11.5. meet this requirement. (Higher level investigations such as the NACLC for Secret Access shall be submitted by the SP through DSS at the company's expense.) For all other SP personnel, the NACI investigation shall be submitted by the Government at no additional cost to the SP. (NOTE: If employee has previously had at least a favorable adjudicated security clearance with less than a 24 month break in service, they have met the above mentioned requirements and items 2.1.11.6.1. and 2.1.11.6.2. below do not apply). This information will be verified through the local Security Manager of the requesting activity during in-processing. Final determination on the validity and acceptance of prior clearances will be at the discretion of the 71 SFS/S5I office.” Reference background investigations for personnel with National Agency Check with Law and Credit (NACLC) clearances references paragraphs 2.1.11.5, 2.1.11.6.1 and 2.1.11.6.2 which have not been included in the PWS. Please provide missing PWS paragraphs. | The references to paragraph is in error and will be changed with an amendment as follows: Change “2.1.11.5” to “2.1.6.5” |
Change “2.1.11.6.1 and 2.1.11.6.2” to “2.1.6.6.1 and 2.1.6.6.2”
| T-023 | 10.1.2.5.6, Page reference 10-1-9 | The successful bidder can only provide a list of its employees designated as satellite accumulation point POCs at the pre-performance conference. It is likely several other satellite points exist. Will the government provide a list of other satellite POCs? | Satellite Accumulation Point POCs for other SPs on the installation will be provided to the successful SP during transition in order for the successful SP to perform PWS tasks. |
| T-024 | 10.1.2.5.18, page reference 10-1-11 | The section requires all environmental training to be conducted in a classroom setting. Environmental training will include hundreds of Air Force and other contractor personnel. Current Air Force Instructions allow training to be conducted under a variety of venues. Is classroom training the only setting allowed under the contract? | The PWS will be revised with an amendement. |
| T-025 | 10.1.2.6.2, page reference 10-1-11 | Because management of the Restoration Program is not part of this contract, will data and information from the Restoration Program be made available by the government to complete this task? | Yes, the Vance AFB Restoration Program Manager (RPM) is available on-site and it is expected that information required for completion of the Sub-AMP will be available and provided as needed. |
| T-026 | Appendix 10I, page reference 10I-3. Number 6, RCRA Certification | There is no RCRA certification required by federal regulations. What government organization will provide a certification? | The PWS does not require any RCRA certification, however 40CFR265.16(c) does require annual training, which is what the requirement is referencing. |
| T-027 | 11.3.2.8, page reference 11-3-2 | According to Oklahoma Department of Environmental Quality records, Vance operates under a Post-Closure Care Permit and not a storage permit. What does “conforming storage facility” mean? | Vance used to be a Large Quantity Generator and had a Less Than 90-day Storage facility. Vance is currently a Small Quantity Generator, however our storage facility still “conforms” to the 90-day storage facility requirements, thus the term “conforming storage facility” is used. |
| T-028 | 11.3.2.13, page refernce 11-3-2, Asbestos-Containing Materials and Lead-Based Paint Database | Does the referenced database currently exist in functional form or will the SP be expected to create a database? | The referenced databases currently exist in a function form, however some older records are manual (i.e. in hard copy reports). |
| T-029 | Appendix 11A, page reference 11A-3 | AETCI 32-7001 and 7002 are both rescinded. Will the SP be expected to maintain compliance with these and any other rescinded publications? | The SP will not normally be required to comply with rescinded publications, however exceptions may be approved by the Contracting Officer. |
| T-030 | Appendix 11B, page reference 11-B-2 through 11-B-5 | No workload data is shown for the Air Quality Program. What is the workload for the Air Quality Program? | Vance is currently “permit exempt” there is minimal workload associated with this program, thus there is nothing listed in the Workload Estimate portion of the PWS. |
| T-031 | Appendix 11I, page reference 11I-3, number 18 | Is it the intent of the government for the SP to maintain in-house capability for asbestos remediation? | Yes, in terms of O&M operations in case shop personnel encounter asbestos containing materials during Corrective Measures (CM) work or other work being performed by shop personnel. |
| T-032 | Appendix 11I, page reference 11I-4, number 20 | Is lead-based paint certification expected to be maintained in house by the SP even if no work requiring certification is being performed? | Yes, in terms of O&M operations in case shop personnel encounter lead-based paint during Corrective Measures (CM) work or other work being performed by shop personnel. |
| T-033 | APPENDIX 25-FF, page 523 of 605 of PWS | APPENDIX 25-FF provides a listing of the equipment provided by the Government and provides the years which the vehicles were purchased, unfortunately, this does not reflect the condition or serviceability of the equipment, which is critical given that the contract requires that the contractor replace the equipment as required. Would the Government entertain the inclusion of these vehicle replacement costs in a cost plus CLIN, thus leveling the field on costing these unknowable costs and ensuring the Government only pays those costs required for new equipment rather than pay to offset risks which may or may not come to fruition. It has come to our knowledge that the Snow Broom sweepers have become unserviceable and required reverse engineering to keep them functional, yet this equipment listing does not reflect this. If replacement costs are to remain in the Firm Fixed Price CLINs, would the government please provide some indication of the serviceability of this equipment? | All vehicles/equipment provided as Government Owned Contractor Replaced (GO-CR) will be in serviceable condition, although there can be no guarantees all vehicles will be fully operational at all times. Prospective Contractors may choose to submit proposals accepting or declining all, some, or none of the vehicles coded GO-CR. The government cannot provide any funding, plus CLIN, or not for vehicles coded GO-CR AS051. Contractors will use best business practices to offset the loss of GO-CR vehicles they do not want to maintain to accomplish requirements of the PWS; which may include on-demand lease, rental of vehicle assets when needs are not of a routine everyday nature, such as snow removal. Maintenance history of Snow Broom sweepers can be provided upon request but will require some time to provide. |
| T-034 | APPENDIX 25-FF provides a listing of the equipment provided by the Government and includes many vehicles assigned to “Fuels” Are these vehicles available for use on this contract and is this contract responsible for their upkeep and replacement, or have they been assigned to the DLA fuels contract? | The BOS contractor will provide refueling vehicle maintenance and fleet management support vehicles provided and assigned to the fuels flight under a DLA contract. | |
| T-35 | CBA Wage Rates, page 50 of 189 | The collective Bargaining Agreement expresses wages as a function of seniority with a range given for each labor category, a range that extends to nearly $9 an hour from minimum to Maximum for some categories. Assuming that there are 200 employees in the collective bargaining unit, this can result in a swing of roughly $18M between making the assumption that all the employees are very junior to the assumption that all the employees are very senior. Without some indication of the seniority of the workforce, this introduces a very high level of risk into the pricing for this contract. Responsible contractors will price in this risk, while less than responsible contractors may bid the low end, with the intention of seeking relief after contract award. We would respectfully request that the Government provide a detailed listing of seniority by individual trade to present a level playing field for all bidders to price the labor costs competitively. | The government will not provide a seniority list. The government previously provided average wage rates by category for the current work force in response to questions on the Draft RFP. Please refer to the previously uploaded response. |
| T-036 | Work Load data | The workload is presented as PDFs reflecting Scanned images rather than PDFs of documents. Would it be possible to provide the data as their original files or PDFs generated from the files rather than from a scanning process? | Yes, these files will be reposted in FedbizOps. |
| T-037 | PWS 2.1.29 | Paragraph 2.1.28 and subordinate paragraphs address the execution of an Associate Contractor Agreements (ACA) with L-3. We are struggling with the intent of this requirement in that while the L-3 contract may have been carved from the previous Vance BOS contract, the types of work performed could not be more different. Could the Government please provide an indication as to the anticipated level of interaction and the nature of those interactions, and could the Government provide an example of an ACA which they would find to be acceptable | FOS and BOS service providers must frequently interact, requiring communication in the execution of their contract responsibilities. The ACA is intended to provide a foundation for structured and effective communication throughout the period of performance. |
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