18_01_VNC_Fire_Emergency_Services_Description_of_Services_Amendment_0011.pdf

FA3002-13-R-0011

Amendment 0011

Vance AFB

Fire Emergency Services

18-1-1

SECTION 18-1

18. FIRE EMERGENCY SERVICES (FES)

18.1. DESCRIPTION OF SERVICES: The Fire Emergency Service (FES) activity is responsible for providing oversight and management of all fire protection and fire prevention services at Vance Air Force Base (AFB) and any attached or related properties under the control of Vance AFB on a 24 hours, 7 days a week basis and Kegelman Auxiliary Airfield (AAF) during flying operations. The mission of the Fire Emergency Services is to provide fire protection and prevention services to minimize negative consequences of emergency incidents.

Services include responding to and mitigating releases of hazardous materials (HazMat) for example toxic industrial chemicals (TIC), toxic industrial materials (TIM), and chemical, biological, radiological, nuclear and high yield explosives (CBRNE) resulting from accident, natural causes, or intentional use as a weapon of mass destruction (WMD); fires that endanger people, property, or the environment regardless of the property involved (wildland, equipment, buildings, aircraft, etc.); fires in nearby DOD and federal agency facilities in the event normal

FES are inhibited; persons trapped or otherwise unable to escape a dangerous situation; pre-hospital emergency medical care (non-transport); and intervention at other emergency situations such as natural or manmade disasters that threaten life, property or the environment. The FES activity is broadly categorized as (1) Management and Administration; (2) Training; (3) Fire

Prevention; and (4) Operations. The FES management staff provides administration, communication, oversight and supervision of FES activities. FES management staff consists of the Fire Chief, a Deputy Fire Chief, Assistant Fire Chief(s) of Operations (one per shift), one

Assistant Fire Chief of Training, one Assistant Fire Chief of Health and Safety, and one Assistant

Fire Chief of Fire Prevention. The administrative staff includes a Fire ECC Supervisor and emergency communications center (ECC) dispatchers.

18.1.2. The Service Provider (SP) shall:

18.1.2.1. FIRE EMERGENCY SERVICES (FES): Provide FES Management and

Administration Services, FES Training Services, Fire Prevention Services, FES Fire and Rescue

Emergency Response Services, HazMat Mitigation Services, pre-hospital Emergency Medical

Services, Emergency Management Services, intervention at other emergency situations (such as natural or manmade disasters that threaten life, property or the environment), and associated tasks for Vance AFB and any attached or related properties under the control of Vance AFB on a

24 hour / 7 days a week basis and Kegelman AAF during flying operations. Perform all duties associated with fire protection and prevention. Provide a fully trained and certified staff. Ensure quality work performance in accordance with (IAW) applicable standards and guidelines.

Comply with most current versions of Department of Defense (DoD), Air Force (AF), higher headquarters (HHQ), Occupational Safety and Health Administration (OSHA), Code of Federal

Regulations (CFR) directives, instructions, regulations, and supplements, the National Fire

Codes published by the National Fire Protection Association (NFPA) to include Technical

Implementation Guides (TIGs) and the Fire Emergency Services Assessment Plan (FESAP), and all applicable state and local directives, instructions, regulations, and or supplements. Provide continued service during periods of labor unrest to include for example walkouts, work slowdowns, and strikes. Create and maintain a strike plan that sets forth procedures to follow

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18-1-2 that will ensure continuous un-interrupted Fire Emergency Services are provided. Submit the strike plan to the Contracting Officer Representative (COR) and the Contracting Officer (CO) for review and approval 30 days after contract award. Provide continued service 24 hours a day, 7 days a week throughout a crisis declared by the National Command Authority. Ensure qualified personnel are available during a crisis for any operational emergency IAW current DOD, AF, and higher headquarters guidance. Submit a crisis management plan and an essential personnel list to the COR and CO within 10 days after contract start date. The essential personnel list shall contain the individual's name, duty title, security clearance, home address, home phone number, cell phone number, and beeper number. This essential personnel list shall be updated as required and at-least semi-annually. Comply with and implement the AF fire and emergency services and higher headquarter fire and emergency services fire reporting to National Fire Incident Reporting

System (NFIRS). Populate, maintain, update, generate, and manage data and reports from government designated database(s) system to include for example Interim Work Information

Management System (IWIMS), Automated Civil Engineer System-Fire Department (ACES-FD), Civil Engineer Material Acquisition System (CEMAS), other data collection systems, and government designated replacement systems, for example NexGen/Tririga, as required by higher headquarters. Utilize database systems to the fullest extent. Provide data and reports as requested. Develop and implement a self-inspection program to address the areas outlined in the current Higher Headquarters Inspector General (IG) Inspection Guidance, to include the FESAP.

Maintain compliance with the most current edition of the FESAP. Provide fire protection and investigation services for DoD and federal agency interests in the local area when needed.

Maintain mutual aid support agreements IAW higher headquarter instructions. Additionally, partner with the base and local communities in order to improve the quality of Fire Protection

Programs and services offered to customers. Provide all staff uniforms and ensure uniforms are maintained in a clean and professional manner. Provide 24 hours a day, 7 days a week

Emergency Communication Center (ECC) operations. Provide qualified and certified personnel for FES/ECC dispatch services 24 hours a day, 7 days a week. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff. Participate in the Confined Space Program, Wing

Inspection Team, Emergency Management Working Group, HazMat Planning Board, and meetings to address operational concerns. The fire emergency services functions include but not limited to: fire protection program management; fire protection operational management;

incident management; fire emergency response; technical rescue; confined space rescue;

offensive hazardous material response mitigation at the Hazmat Technician level; emergency medical response; pre-incident planning; equipment and vehicle management; depot level vehicle program participant; mutual aid program participant; contingency response force participation; fire prevention support; community fire prevention education; review design drawings; acceptance testing of fire alarm/fire suppression systems; fire investigation; welding, cutting and brazing permits; open fame permits; fire prevention inspections; financial management; and training and documentation.

18.1.2.2. FIRE EMERGENCY SERVICES (FES) MANAGEMENT: Establish and maintain

FES programs to ensure the protection of the Vance AFB community, personnel, property and the environment. Implement a firefighter safety program to ensure firefighter safety IAW applicable standards and guidelines. Provide FES management support personnel consisting of a

Fire Chief, a Deputy Fire Chief, Assistant Fire Chief(s) of Operations (one per shift), one

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Assistant Fire Chief of Training, one Assistant Fire Chief of Health and Safety Officer, and one

Assistant Fire Chief of Fire Prevention and administrative support personnel consisting Fire

Emergency Communications Center (ECC) dispatchers and a Fire ECC Supervisor. ECC personnel shall not be included in the minimum staffing for Fire Operations. Also provide Fire

Prevention support personnel consisting of two (2) Fire Inspectors. Provide a minimum of 13 personnel for Vance AFB Fire Operations (an Assistant Chief of Operations and 12 firefighters) per 24 hour period. This includes a minimum of seven DoD certified Hazardous Materials

(HazMat) Technicians per 24 hour period. Additionally, provide Fire Protection/Emergency

Services for Kegelman AAF during flying operations; ensure Kegelman AAF Fire

Protection/Emergency Services is staffed and operationally capable Monday through Friday 30 minutes prior to start of flying operations in the Kegelman AAF airspace area of responsibility and ending 30 minutes after flying operations cease, and on weekends as required to support flying operations beginning 30 minutes prior to start of flying operations and ending 30 minutes after flying operations cease. Minimum FES staffing for Kegelman AAF is four (a Station Chief and three fire fighters). Conduct and participate in ad hoc meetings, teleconferences, Defense

Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff.

18.1.2.2.1. FES ASSESSMENT PROGRAM (FESAP): Utilize the most current version of the

FESAP located on the AF FES Community of Practice (CoP) or next generation replacement as the standard inspection checklist for the annual self inspection program, Command Staff

Assistance Visits (SAV), and Higher Headquarters Inspector General Inspections. Update the

FESAP semi-annually and provide a copy to the Command Fire Chief on an annual basis and as requested.

18.1.2.2.2. FIREFIGHTER FITNESS AND WELLNESS (FFW) PROGRAM: Implement a

FFW Program. The program shall be IAW OSHA and NFPA requirements. All AF firefighters whose positions require participation in emergency incident operations, to include firefighters with 56/60-hour work schedules will participate in the program. Individuals not physically capable of performing essential job functions shall be referred to a physician for a fitness-for-duty evaluation. Members disqualified shall be immediately removed from firefighting duties.

18.1.2.2.3. EMPLOYEE APPEARANCE: Ensure employees present a neat appearance. Fire protection uniforms shall be easily recognized and uniform throughout the department.

18.1.2.2.4. MEETINGS: Attend all meetings concerning on-base and off-base activities that involve FES interest, support and when representation is requested by another appropriate activity (for example work order review committee). Brief the installation leadership and government officials as required.

18.1.2.2.5. PUBLICATIONS MANAGEMENT: Review and update Fire Protection publications annually. Submit revised publications to include Standard Operating Instructions/Guides/

Procedures, Management Plans and the Vance AFB supplement to AFI 32-2001 to the

Government for approval. Maintain files, forms, documents and publications as required to comply with the most current versions of DoD, AF, higher headquarters, OSHA, CFR directives, instructions, regulations, supplements, all federal, state, and local directives, instructions, Vance AFB

18-1-4 regulations, supplements, and National Fire Codes and recommendations published by the NFPA to include TIGs. Develop and implement efficient processes for accomplishing outputs without sacrificing quality standards. Provide the Government access to all files, forms, documents, and publications and electronic media at all times.

18.1.2.2.6. MUTUAL AID AGREEMENTS: Review and honor current mutual aid agreements

(MAA) with the local civilian community. Actively participate in the MAA program. Maintain a copy of these agreements. Mutual aid agreements that are reviewed and require updating will be accomplished IAW higher headquarters standards. All MAAs shall be approved by the installation commander. Coordinate with local agencies to become familiar with local agency incident management system used by each emergency response agency. Obtain copies of local community fire department emergency response plans for high hazard areas within the mutual aid response area. Perform an annual survey of the MAA response areas to ensure a full understanding of potential hazards Provide a qualified Incident Safety Officer at every MAA incident supported with full authority to alter or suspend Fire/Rescue Emergency Operations, and authority to suspend Vance AFB FES participation in emergency operations.

18.1.2.2.7. EMERGENCY COMMUNICATION CENTER (ECC): Process and dispatch all request for emergency assistance from voice and automated receiving devices, process and forward routine administrative calls and notifications 24 hours a day, 7 days a week with a qualified and certified ECC operator. The ECC operator shall maintain alertness and shall not leave the ECC unless properly relieved by a certified and qualified operator. In the event the

Emergency Communications Center is impaired or out of service for any reason, transfer operations to a pre-designated alternate location. Maintain instructions, plans, and required documentation required for ECC operations in each ECC location, for example all pre-incident/pre-fire plans, required maps, explosive licenses, Management Plans and Standard

Operating Instructions/Guides/Procedures, routine checklists and Emergency Response

Checklists. ECC instructions, plans, and required documentation shall be current at all times.

Maintain all required activity and service logs, for example daily activity log, emergency response log, service outage log, and welding permit log in ACES-FD and government designated data management systems as required, and government designated replacement systems. The ECC Supervisor shall report to the Deputy Fire Chief. The Deputy Fire Chief shall manage the ECC.

18.1.2.2.8. FES HEALTH AND SAFETY PROGRAM(S): The Assistant Chief of Health and

Safety shall be assigned as FES Health and Safety Officer. Implement and maintain FES Health and Safety Programs IAW applicable standards and guidelines.

18.1.2.3. FES TRAINING: Establish a program that encompasses certification and proficiency training requirements. All members shall be certified IAW DoD directives and the Fire and

Emergency Services Certification System (FESCS). Participate in the Fire Emergency Services

Credentialing (FESCRE) program. Record and maintain all FES proficiency and certification training in ACES-FD and government designated system(s), for example NexGen/Tririga.

Ensure all FES personnel meet and maintain the minimum training requirements in the AF Fire

Emergency Services Training Program (FESTP) as outlined in the FESAP. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and

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18-1-5 information exchange with base and higher headquarters staff. Utilize government computer based testing tool, for example Certification Testing (CERTEST) and designated replacement software program(s) and associated procedural guide.

18.1.2.3.1. AIRCRAFT/STRUCTURAL LIVE-FIRE TRAINING FACILITIES: Maintain and operate live-fire training facilities IAW most current standards and government technical directives. Any modifications to live fire trainers shall be coordinated and approved by higher headquarters. All live-fire training shall be conducted IAW the most current standards and guidelines. Live fire training proficiencies shall be IAW the most current NFPA Standards.

18.1.2.3.2. Deleted

18.1.2.4. FIRE PREVENTION: Implement all fire prevention program elements for example facility plan reviews, identification of fire hazards in facilities, code enforcement, and fire safety education. Identify and monitor status of fire safety hazards and Fire Safety Deficiencies (FSD).

Aid the development and annual review of facility fire prevention programs and facility pre-fire plans to facilitate early intervention at fire events. Conduct and participate in ad hoc meetings, teleconferences, Defense Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff. Provide fire safety training to the entire base populace.

18.1.2.4.1. PREVENTION: Conduct facility fire prevention inspections at least annually for all facilities or more frequently if required or directed. Inspect commercial kitchen hood and duct systems as required. Identify, document, and report fire safety hazards (conditions that can cause a fire) and FSDs (conditions that cannot directly cause a fire but will increase risk to personnel or property if a fire occurs). Manage fire safety hazards and FSDs IAW government directives. Use

AF Form 1487, Fire Prevention Visit Report, or government approved automated product to document and report fire safety hazards and FSDs to commanders. Enter fire prevention visit reports into ACES-FD and government designated replacement system(s), for example

NexGen/Tririga. Use AF Form 218, Facility Fire Prevention and Protection Record, or government approved automated product as an inspection checklist and to record results of facility inspections. Record facility inspection in ACES-FD and government designated replacement system(s) and identify the condition of the facility fire prevention program to commanders. Initiate development and annual review of pre-incident plans/pre-fire plans for facilities having a significant fire or loss-of-life potential, hazardous operations, all assigned aircraft, and any transient aircraft IAW applicable directives, instructions, regulations, standards and guidance.

18.1.2.4.2. FIRE PROTECTION DESIGN REVIEWS: Review plans to ensure all required features are present and local emergency response elements are incorporated (for example, accessibility to facility, location of fire hydrants, etc.). Provide review comments to the

Engineering activity for incorporation in projects.

18.1.2.4.3. HOT WORK AND WELDING PERMITS: Establish and maintain a welding inspection and permit program.

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18.1.2.4.4. EXPLOSIVE SAFETY: Coordinate FES fire response exercises, and munitions area fire drills.

18.1.2.4.5. EDUCATION: Implement a fire safety education program and utilize educational programs during fire inspections and other personal contacts. Promote fire safety education objectives to equip personnel with the information needed to prevent fires, protect themselves and intervene early when fire occurs. Ensure educational processes are in place to inform and motivate installation personnel concerning fire prevention responsibilities on a quarterly basis.

Conduct an expanded fire safety education program during National Fire Prevention Week.

18.1.2.5. FIRE EMERGENCY SERVICES (FES) OPERATIONS: Respond with appropriate number of qualified personnel and appropriate equipment to all fires, fire alarms, aircraft incidents, automobile accidents, hazardous material incidents, rescues, and miscellaneous fires/emergency situations. Develop pre-incident plans/pre-fire plans and review annually to facilitate early intervention at fire events. Record all facility pre-fire plans on an AF Form 1028, Facility Pre-Fire Plan, or government approved computer generated equivalent form. Record all

Aircraft pre-fire plans on AFTO Form 88, Aircraft Pre-Fire Plan, or government computer generated equivalent. Conduct and participate in ad hoc meetings, teleconferences, Defense

Connect Online (DCO) meetings, and information exchange with base and higher headquarters staff. Do not respond off the installation without approval from the Installation Commander or designated representative. Submit Fire Incident Response data to NFIRS and perform fire response reporting notification procedures IAW higher headquarters directives.

18.1.2.5.1. AIRCRAFT RESCUE AND FIRE FIGHTING (ARFF): Respond to and mitigate aircraft emergencies and hazardous situations involving aircraft. Respond with appropriate number of qualified personnel and appropriate equipment to all aircraft in-flight and ground emergencies to include on base and off base aircraft incidents involving government and government chartered aircraft, IAW with all applicable DoD, AF, and higher headquarters standards/instructions. Assume Incident Command (IC), secure the scene, establish emergency egress route, render medical aid, provide fire suppression and perform aircrew rescue when possible IAW DOD, AF, OSHA and NFPA firefighting guidance. If munitions are involved, the

IC shall notify the Emergency Operations Center or Crisis Action Team, and perform safe-distance operations by command post, fire protection dispatch or other Vance AFB governing body. Ensure responses meet the time and distance requirements IAW higher headquarters directives and comply with DOD, AF, OSHA and NFPA firefighting guidance.

18.1.2.5.2. STRUCTURAL AND OTHER FIRE INCIDENTS: Respond to and mitigate structural fires/alarms, rescue situations and other emergency incidents. Respond with appropriate number of qualified personnel and appropriate equipment to all fire alarms, fire emergencies, automobile accidents and rescue situations IAW with all applicable DoD, AF, and higher headquarters standards/instructions. Perform Incident Command (IC), rescue operations, fire attack, ventilation, confinement, control, suppression, overhaul, and salvage IAW DOD, AF, OSHA and NFPA firefighting guidance. If munitions are involved, the IC shall notify the

Emergency Operations Center or Crisis Action Team immediately and perform safe-distance operations. Ensure responses meet the time and distance requirements IAW higher headquarters directives and comply with OSHA and NFPA firefighting guidance.

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18.1.2.5.3. HAZARDOUS MATERIAL (HazMat) AND CHEMICAL, BIOLOGICAL, RADIOLOGICAL, NUCLEAR AND HIGH YIELD EXPLOSIVES (CBRNE) RESPONSE:

Respond with appropriate number of qualified personnel and appropriate equipment to HazMat and CBRNE incidents. Respond to releases and potential releases as part of the initial response to the incident. Perform incident command, control the scene, communications, accountability, contain the spill/release, fire suppression, rescue and extrication, emergency decontamination, secure the scene and preserve evidence. Perform limited atmospheric monitoring, detection, mass personnel decontamination, and operations in Immediately Dangerous to Life and Health

(IDLH) locations. Ensure responses comply with DOD, AF, OSHA and NFPA guidance.

18.1.2.5.4. EMERGENCY MEDICAL SERVICES (EMS): Provide emergency medical response

IAW applicable directives, instructions, regulations, standards, and AF EMS protocols which guide emergency response agencies. Fire Emergency Services will act as initial EMS responder and provide patient care at the Emergency Medical Responder (EMR) level. FES role in EMS shall be limited to non-transport Basic Life Support (BLS) at the Emergency Medical Responder

(EMR) level of care from fire department apparatus. Firefighters shall not be used to staff ambulances or regularly provide assistance in transporting patients. The EMS program remains the responsibility of the installation medical group commander. The installation senior medical officer will provide the Service Provider with: EMS protocols; EMS program management oversight; and expendable supplies and durable equipment as specifically identified in the supply list approved by AF/SG3 and AF/A7C. Guidance for issuing supplies and equipment will be accomplished IAW AFI 41-209, paragraph 3.23, Medical Logistics Support. DHP funds shall not be used to purchase supplies and equipment items that are normally contained on FES response vehicles (i.e. backboards, extrication equipment, etc.). Comply with installation medical group

EMS requirements and guidance. Provide emergency medical treatment under the medical direction of the Medical Group Commander or his/her designee. AF EMS protocols shall be used unless the appropriate Medical Group Command authorizes deviations in writing. All FES operations section personnel shall be trained and certified to the Department of Transportation

(DOT) Emergency Medical Responder (EMR) level and shall be certified and registered as EMR by the State of Oklahoma IAW the current edition of the Emergency Response Systems

Development Act, and Title 310 of the Oklahoma Administrative Code, Oklahoma State

Department of Health Statutes and Regulations, Chapter 641, Emergency Medical Services.

Ensure responses meet time and distance requirements IAW higher headquarters directives and comply with DOD, AF, OSHA, NFPA and State guidance.

18.1.2.5.5. CONTINGENCY EXERCISES AND OPERATIONS: Participate in all exercises and operations. Respond to findings generated from exercises and operations. Provide timely, current emergency incident information to the Emergency Operation Center (EOC).

18.1.2.5.6. EQUIPMENT: Maintain equipment to ensure a constant state of readiness. Establish program requirements and implementation procedures to ensure all equipment is inspected, tested and maintained as required by DOD, AF, HHQ, OSHA, and NFPA requirements, and manufacturer’s recommendations. Document all inspections, testing, and maintenance in ACES-

FD and government designated replacement system. Establish and maintain a respiratory

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18-1-8 protection program for self-contained breathing apparatus (SCBA) IAW DOD, AF, and NFPA and OSHA requirements.

18.1.2.5.7. VEHICLES: All vehicles shall be inspected daily and maintained in a response ready posture. Validate that all vehicles and equipment are maintained in a safe and serviceable condition IAW applicable directives, instructions, regulations, standards National Fire Codes, manufacturers recommended instructions and military technical orders. Conduct and document required periodic (for example daily, weekly, monthly, and annual) inspections and tests. Record all fire pump testing, maintenance, and annual certifications on AF Form 1078, Fire Truck and

Equipment Test, and Inspection Record, or government approved automated product.

Government provides fuel for government vehicles. Government provided vehicles may be used for official services associated with this contract and may not be used for other unauthorized purposes IAW official vehicle use policies.

18.1.2.6. KEGELMAN AAF DELEGATED AIRFIELD MANAGEMENT DUTIES (Separate

CLIN); Perform Daily Airfield Check on Kegelman AAF active landing surface and aircraft movement areas prior to start of FES required duty day and marshaling aircraft as needed , as delegated to Fire Emergency Services in the Associate Contractor Agreement. Additionally, FES personnel will perform Runway Condition surveys and Emergency Wildlife Hazard

Response as requested to aid in safe flight operations. FES personnel performing delegated

Airfield Operations (AO) duties will be trained and certified by AO personnel and AO will retain liability for airfield operations.