Amendment_0007.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to modify the follow ing:

1. PWS Section 11 page 11A-16, changed Publication number from ETL 11-21 to ETL 13-4.

2. RFP Section L Paragraph L.3.1.4. Deleted the sentence "Statement of Compliance w ith the Service Contract Act (SCA)".

3. Changes are highlighted in yellow . See Summary of Changes and the attached PWS Section 11 Appendix 11-A.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Jan-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3002-13-R-0011

X 9B. DATED (SEE ITEM 11)

06-Nov-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Jan-2015

CODE

338 SCONS/PKC (GLORIA M. MARSHALL)

2021 FIRST STREET WEST

JBSA RANDOLPH TX 78150-4302

FA3002 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3002-13-R-0011

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS

L. PROPOSAL PREPARATION INSTRUCTIONS

L.1. GENERAL INFORMATION

L.1.1. To ensure timely and equitable evaluation of proposals, Offeror(s) must follow the instructions contained herein. Offeror(s) are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Failure to meet a requirement may result in an offer being ineligible for award. The response shall consist of four

(4) separate volumes; Volume I - Price Proposal, Volume II – Technical Proposal, Volume III – Past Performance Information, and Volume IV – Other Contracting Considerations.

L.1.2. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation solely on the information presented in the offeror's proposal.

L.1.2.1. Proposals must demonstrate a comprehensive understanding of the nature and scope of work required. The Government will not search for data to cure problems or address inconsistencies in proposals. Each offeror shall submit a complete proposal in accordance with these instructions. The Government may consider any failure to comply with these instructions to be indicative of what could be expected from an offeror during performance and may consider it a weakness of the proposal. Statements such as "will comply," "noted and understood," "in accordance with industry best practices/standards," etc. without supporting narrative are not acceptable. Cursory responses or responses that merely reiterate or paraphrase the Performance Work Statement (PWS) language will not be considered to satisfy the requirements of the RFP.

L.1.3. In accordance with (IAW) FAR Subpart 4.8, "Government Contract Files," the Government will retain the “Original” submitted with the proposal for inclusion to the contract file. The Government will destroy extra copies of unsuccessful proposals after award of a resulting contract.

L.1.4. The contracting office Points of Contact (POC) are the sole POCs for this acquisition. Questions pertaining to this RFP, or any of its attachments, shall be submitted using the Solicitation Question and Comment sheet found at Attachment 11 and e-mailed to all the addressees below. (Note: Due to the time required to research a question and provide an answer, questions received after 20 Nov 14 may not be responded to.) The Government will disregard questions submitted in any other format.

Ms. Mariel Cortezano (Contract Specialist) E-mail: maelena.cortezano@us.af.mil Telephone: 210-652-7826

Ms. Gloria Marshall (Procuring Contracting Officer) E-mail: gloria.marshall@us.af.mil Telephone: 210-652-7998

L.1.5. Exceptions taken to terms and conditions of the Request for Proposal (RFP), to any of its formal attachments, or to other parts of the solicitation shall be identified. Each exception shall be specifically related to each paragraph mailto:maelena.cortezano@us.af.mil mailto:gloria.marshall@us.af.mil and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

This information shall be provided in the format and content of Table L.1.5.1., Solicitation Exceptions. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L.1.5.1. Solicitation Exceptions

Solicitation Document Paragraph/Page Requirements/Portion Rationale e.g. Performance Work Statement (PWS) Applicable Paragraph Identify the Requirement Justification

L.1.6. Potential Errors: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror should notify the Procuring Contracting Officer (PCO) in writing, identifying the perceived discrepancy, supporting rationale, and any applicable remedy the Offeror requests the PCO to consider as related to this solicitation.

L.1.7. Non-Government Advisors will not be utilized during this source selection.

L.1.8. Proposals must be submitted in both electronic and paper format as specified in L.2. PROPOSAL PREPARATION INSTRUCTIONS. In case of conflict between paper and electronic proposal copies, the paper version will take precedence. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the Offeror’s POC name, address, and phone number.

L.1.9. Offerors are cautioned that Joint Base San Antonio (JBSA)-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors are responsible for allowing sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed IAW FAR 52.215-1(c) “Submission, modification, revision, and withdrawal of proposals.”

L.1.10. Solicitation Documents and Additional Information. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps or FBO) website at https://www.fbo.gov/. Potential Offerors are encouraged to “register to receive notifications” and add this solicitation to their “Watch List” for real-time email notifications of information updates posted to the website regarding this solicitation. Additional information will be posted on FedBizOpps as applicable.

L.1.11. Debriefings. IAW FAR 15.503 Notification to Unsuccessful Offerors, the PCO will promptly notify unsuccessful Offerors excluded from the competitive range, eliminated from the competition, or not selected for an award; whereupon, the unsuccessful Offeror may request a debriefing. Offerors desiring a debriefing must make their request IAW the requirements of FAR 15.505 Preaward Debriefing of Offerors or 15.506 Postaward Debriefing of Offerors as applicable; however, Offerors are entitled to no more than one debriefing for each proposal.

L.2. PROPOSAL PREPARATION INSTRUCTIONS

L.2.1. Proposals shall be submitted as follows:

Table L.2.1.1 https://www.fbo.gov/

VOLUME SECTION TITLE PAGE

LIMIT

ORIGINAL

UNBOUND

PAPER

COPIES

CD/DVD

COPIES

I

PRICE PROPOSAL

Unlimited 1 2 2

2 PRICE INFORMATION

2.1 RFP Section B-Supplies or Services

and Prices

2.2 Compliance with SCA and CBA

II

TECHNICAL PROPOSAL

150 1 10 2

1 Executive Summary

1.1 Table of Contents (Volume II)

1.2 List of Tables and Figures

1.3 Glossary of Abbreviations and

Acronyms

2 TECHNICAL APPROACH

2.1

PWS Requirements Accomplished

(a) All Services

(b) Communication and

Information Technology

(c) Visual Information Services

(d) Publishing Management

(e) Installation Management

(f) Operations

(g) Installation Engineering

(h) Fire Emergency Services

(i) Supply

(j) Transportation

(k) Purchasing

(l) Community Services

2.2 Adapt to New and Changing Requirements

2.3 Critical Assets

3 MOBILIZATION APPROACH

3.1 Address Recruiting, Training, Certifying and Qualifying Personnel

3.2 Equipment and Vehicles (Quantity and

Type)

3.3 Timeline Schedule

4 PROGRAM MGT & STAFFING

APPROACH

4.1 Organizational Structure

4.2 Manpower Matrix

4.3 Calculations

4.4 One Deep Positions

4.5 Qualified Labor Force

4.6 Work Breakdown Structure

VOLUME SECTION TITLE PAGE

LIMIT

ORIGINAL

UNBOUND

PAPER

COPIES

CD/DVD

COPIES

4.7 Teaming Arrangement

PERFORMANCE

MANAGEMENT/QUALITY

CONTROL APPROACH

5.1 Identify, Assess, Track, Document, Corrective Actions, and Analyze

5.2 Organization

5.3 Customer Relations

III

PAST PERFORMANCE

INFORMATION

1 3 2

1 Table of Contents (Volume III)

1.1 Glossary of Abbreviations and

Acronyms

1.2 Past Performance Information Sheets.

One (1) per contract

No more than 7 pages each

1.3 Organization Change Structure History

1.4 Subcontractor Letters of Consent &

Client Authorization Letters

IV

OTHER CONTRACTING

CONSIDERATIONS

1 Table of Contents ( Volume IV)

Unlimited 1 2 2

1.1 Glossary of Abbreviations and

Acronyms

1.2 Contract Forms

1.3 SF 33

1.4 Clause fill-ins in Sections I through K

1.5

Contact Information and Signatory Authority to Contractually Bind Offeror (letter to be signed at VP level or above)

1.6 Responsibility Determination

Information

1.7 Teaming Arrangements and/or Letters

of Intent

1.8 Exceptions to Terms & Conditions

NOTE: Any excess pages will not be evaluated and printed copies will be destroyed. Page count does not include the transmittal letter, cover pages, blank pages, title pages, table of contents, lists of tables and drawings, tab dividers, glossary or acronyms, cross reference matrix, position qualifications/descriptions, manpower matrix, or Executive Summary and Work Breakdown Structure (WBS).

L.2.2. Submission of offers. Submit signed and dated offers to the office specified in this solicitation on or before the exact date and time specified in this solicitation. Offers shall be submitted on the Standard Form 33.

Description Proposal Receipt Due Date/Time

Volume I Price Proposal 03 Feb 15 at 3:00PM central time Volume II Technical Proposal 03 Feb 15 at 3:00PM central time Volume III Past Performance Information

11 Dec 14 at 3:00PM central time

Volume IV Other Contracting Considerations

03 Feb 15 at 3:00PM central time

Offerors must deliver the proposal documents to the address in paragraph L.2.3. by the Date/Time above.

L.2.3. Proposals are to be delivered to the bid depository address below:

To Be Opened By Addressee Only:

338 SCONS/PKC

ATTN: GLORIA MARSHALL

2021 First St West JBSA Randolph, TX 78150-4302

L.2.4. Binding and Labeling: Original unbound proposals shall include a standard (2 ¾ inch spaced) two-hole punch applied to the top center of each page when viewed in portrait orientation and if printed both sides, pages shall be printed flip along the short edge as to be readable when placed in the contract file. Written copies of an Offeror’s proposal shall be submitted in separate three ring binders. Volumes I, II, III and IV may not be submitted together within the same binding. A cover sheet should be placed at the beginning of each volume start, clearly marked as to whether it is the original or copy, volume number, title, solicitation identification, and the Offeror's name. Be sure to apply all appropriate markings including those prescribed IAW FAR 52.215-1(e), “Restriction on Disclosure and Use of Data.”

L.2.5. Page Format Restrictions and Limitations:

L.2.5.1. Page Format: Pages shall be 8.5 x 11 inches, not including foldouts. Pages shall be typed, with at least 1.5-line spacing. Except for the reproduced sections of the solicitation document, the font size shall be no less than 10 point. Margins on all four edges of each sheet will be at least one inch. Proprietary statements, security markings, and page numbers can fall within the defined margin area. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notices (ENs) as well as to the initial proposal.

L.2.5.2. Page Limitations: Compliance with page count limits shall be verified via the hardcopy. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and will be destroyed as soon as practicable.

L.2.5.3. Pages Counted: Each page shall be counted except the following: transmittal letter, cover pages, blank pages, title pages, table of contents, lists of tables and drawings, tab dividers, glossary or acronyms, cross reference matrix, position qualifications/descriptions, manpower matrix, or Executive Summary and Work Breakdown Structure (WBS). Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each. Printing pages on both sides of a sheet must allow for pages to be flipped on the long edge of the paper except for foldouts used for charts, tables, or diagrams which should be folded and flipped on the short edge of the sheet. When both sides of a sheet display printed material (e.g. text, foldouts), it shall be counted as 2 pages.

L.2.5.4. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.2.5.5. Foldouts: Legible tables, charts, graphs, and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays should be uncomplicated, legible, and should not exceed 11 x 17 inches in size. Foldout pages should fold entirely within the volume.

Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs and figures, the font should be no smaller than 8 point. Design drawings may be in Offeror's format, provided standard commercial policies and practices are followed. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.2.6. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

L.2.6.1. Requirements of the RFP (including Contract Line Item Numbers (CLIN) and Performance Work Statement (PWS)) and Government standards and regulations pertaining to the PWS.

L.2.6.2. Elaborate formats, bindings, or color presentations are not desired or required.

L.2.7. Electronic Format for All Proposal Volumes. When submitting electronic versions of their proposal, Offerors should follow these instructions:

L.2.7.1. The Offeror shall submit two (2) soft copies of all proposal volumes in electronic format, using one of the following “read only” electronic communications storage medium: CD-R or DVD-R. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Any proposal documents providing computed amounts, such as Section B, and manpower matrix, must furnish access to view all formulas. All electronic storage media must be appropriately marked, “This medium is UNCLASSIFIED.” The marking can be accomplished with a green SF 710 (Unclassified label) or equivalent. The national stock number for the label is: 7540–01–207–5539. Electronic storage media shall be submitted in one of the following formats: CD-R or DVD-R.

L.2.7.2. Submitting documents using Microsoft Office 2010:

• Word documents – Set "Save as type" to "Word Document (*.docx)" only.

• Excel spreadsheets – Set "Save as type" to "Microsoft Excel Workbook (*.xlsx)."

• PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2010 Presentation

(*.pptx)."

L.2.7.3. Submitting documents using Microsoft Office 2007:

• Word documents – Set "Save as type" to "Word Document (*.docx)" only.

• Excel spreadsheets – Set "Save as type" to "Microsoft Excel Workbook (*.xlsx)."

• PowerPoint presentations – Set "Save as type" to "Microsoft PowerPoint 2007 Presentation

(*.pptx)."

L.2.7.4. Submitting documents using Microsoft Office 2003:

• Word documents – Install the Office Compatibility Pack from www.microsoft.com

• Excel spreadsheets – Install the Office Compatibility Pack from www.microsoft.com

• PowerPoint presentations – Install the Office Compatibility Pack from www.microsoft.com

L.2.7.5. Submit PDF documents using only Adobe Acrobat 9.0 or later. Do NOT submit any documents in PDF format that are copied as “images.” When creating PDF files, always create to enable textual search and copy functions.

L.2.8. Past Performance Information (PPI) Tool. In addition to the CD-R or DVD-R, Offerors must also use the PPI Tool (use latest version from FBO.gov) in order to electronically submit the Past Performance Volume IAW the RFP. Please see Attachment 6 for instructions.

L.3. SPECIFIC INSTRUCTIONS

L.3.1. Volume I – Price Proposal: Volume I shall be prepared IAW Paragraph L.1. and L.2. of this section and will be evaluated in accordance with the evaluation criteria in Section M of this RFP. Compliance with these requirements is mandatory and failure to comply may render the proposal unawardable. The CD/DVD shall include all MS Excel files with all cell formulas viewable.

http://www.microsoft.com/

L.3.1.1. Price Reasonableness: The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

L.3.1.2. Section B: The offeror shall propose and insert a whole dollar unit price, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN of the Base Period and each Option Period in the Section B Price Schedule of the RFP. The total extended amount for the FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum total of all FFP CLINs, for the Base Period and each Option Period, will form the offeror’s Total Evaluated Price (TEP). The offeror shall not provide a price for cost-reimbursable CLINs. The proposed prices in Section B must be based on the offeror’s own technical approach submitted in the Technical Proposal (Volume II) and the Government’s PWS requirements.

L.3.1.3. Data beyond that required by this instruction shall not be submitted, unless it is essential to document or support the offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price Proposal volume (Volume I). Under no circumstances shall this data and documentation be included elsewhere in the proposal.

L.3.1.4. The SCA Wage Determination (WD) provided in Section J, Attachment 2, is applicable to this requirement. The offeror shall provide a statement acknowledging:

L.3.1.4.1. Compliance with the requirements of the SCA WD;

L.3.1.4.2. The prices proposed for labor covered by the SCA WD were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

L.3.1.4.3. The wage and benefit rates specified in the SCA WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the SCA WD were not escalated beyond the basic period of performance; and

L.3.1.4.4. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume II.

L.3.1.5. Statement of Compliance with the Collective Bargaining Agreement (CBA). The CBA provided in Section J, Attachment 3, is applicable to this requirement. The offeror shall provide a statement acknowledging:

L.3.1.5.1. Compliance with the requirements of the CBA;

L.3.1.5.2. The prices proposed for labor covered by the CBA were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

L.3.1.5.3. The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the SCA WD were not escalated beyond the basic period of performance; and

L.3.1.5.4. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume II.

L.3.2. Volume II – Technical Proposal: Volume II shall be prepared IAW Paragraph L.1. and L.2. of this section and will be evaluated IAW the evaluation criteria in Section M of the RFP for the Technical Factor. Using the instructions provided below, provide a detailed approach to accomplish/satisfy all subfactors. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP or PWS. By submitting a proposal, the offeror affirms that its organization will perform all requirements specified in the RFP and PWS. Volume II shall contain the following:

L.3.2.1. Executive Summary – The Offeror shall provide an executive summary which describes their plan to provide an effective Technical, Mobilization, Program Management and Staffing, and Performance Management/Quality Control approach. The Offeror shall state their understanding of the entire Base Operations Support requirement over the life of this contract. The Offeror’s executive summary shall also include the Offeror’s approach for working with other contractors in support of the 71 FTW mission. Any summary material presented here will not be considered as meeting the requirements for any portion of any volume of the proposal.

L.3.2.2. Subfactor 1: TECHNICAL APPROACH - This subfactor evaluates the Offeror’s plan to provide a multi-functional contracted mission support workforce. The plan shall specifically address:

L.3.2.2.1. Approaches to provide: a) All Services, b) Communications & Information Technology, c) Visual Information Services, d) Publishing Management, e) Installation Management, f) Operations, g) Installation Engineering, h) Fire Emergency Services , i) Supply, j) Transportation, k) Purchasing, and l) Community Services.

L.3.2.2.2. The Offeror’s plan to adapt to new and/or changing requirements and workload (short and long term surges).

L.3.2.2.3. The Offeror’s approach to deliver uninterrupted support of critical Vance mission assets during contingency situations (i.e. natural disasters, manmade disasters, and/or wartime).

L.3.2.3. Subfactor 2: MOBILIZATION APPROACH - This subfactor evaluates the Offeror’s mobilization approach. The Offeror’s approach shall specifically provide:

L.3.2.3.1. A strategy to a) recruit, b) train, and c) qualify and/or certify personnel during the 60-day mobilization period.

L.3.2.3.2. A list of Offeror-provided equipment and vehicles (quantity/type) that includes the plan to acquire the necessary equipment and vehicles.

L.3.2.3.3. A time-line schedule with supporting rationale, which addresses start and completion of each key scheduled event (e.g. interviewing, hiring, human resource actions, training, and start work dates).

L.3.2.4. Subfactor 3: PROGRAM MANAGEMENT AND STAFFING APPROACH - This subfactor evaluates the adequacy of the Offeror’s proposed staffing by shift, skill classification and work unit for the basic contract period and all option years. The proposal shall demonstrate an organizational structure that the company will employ while performing this effort. It must address lines of authority, details of onsite personnel by skill mix, function, and numbers. The proposal shall provide rationale used to develop the organizational structure. The Offeror shall:

L.3.2.4.1. Provide descriptions of the proposed roles and responsibilities, to include position qualifications/descriptions for each organizational element (i.e. work center or shop).

L.3.2.4.2. Provide a completed Manpower Matrix (ref: RFP, Section J, Attachment 10) for the base period and each option period.

L.3.2.4.3. Provide a process/rationale which supports the proposed staffing, to include productive hour calculations (ref: RFP, Section J, Attachment 10).

L.3.2.4.4. Provide a strategy that addresses coverage of “critical one-deep” positions with trained and/or certified personnel.

L.3.2.4.5. Provide a strategy for continuous recruitment and retention.

L.3.2.4.6. Provide a complete Work Breakdown Structure (WBS) (located in the Technical Library).

L.3.2.4.7. Provide a description (if applicable) of subcontractor teaming arrangements or joint ventures that addresses organizational relationships and responsibility divisions between the prime contractor and subcontractor(s). Include a cross-reference matrix indicating which PWS areas particular contractors are performing.

L.3.2.5. Subfactor 4: PERFORMANCE MANAGEMENT/QUALITY CONTROL (QC) APPROACH – This subfactor evaluates the Offeror’s approach to performance management/quality control to meet the Government’s requirements identified in the PWS and establish an environment that identifies and corrects deficiencies. The proposal shall demonstrate the Offeror’s capability to meet PWS requirements without introducing unacceptable risk to the program or mission. The Offeror shall:

L.3.2.5.1. Provide an internal QC strategy which: a) identify, b) assess c) track, d) document deficiencies, trends and risks, e) develop and implement corrective actions and, f) analyze corrective action effectiveness.

L.3.2.5.2. Demonstrate a Quality Control organization, including lines of authority.

L.3.2.5.3. Demonstrate a performance management approach.

L.3.3. Volume III – Past Performance Information: Volume III shall be prepared IAW Paragraph L.1. and L.2. of this section. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Volume III shall contain the following:

L.3.3.1. Past Performance Report. The Offeror shall use the Past Performance Information (PPI) Tool and PPI Tool instructions provided as an attachment to this solicitation. The instructions offer step by step guidance for using the PPI Tool to generate the past performance report required by this solicitation. Using the PPI Tool, the Offeror shall provide a list of no more than six (6) of the most recent and relevant contracts performed for federal agencies and/or commercial customers.

L.3.3.2. Past Performance Information Sheets. Submit information on no more than six (6) contracts (including proposed major subcontractors, teaming partners, joint venture partners) that you consider relevant in demonstrating your ability to perform the proposed effort. The Offeror shall submit Past Performance Information Sheets IAW the format contained in Attachment 5. This information is required on the Offeror and subcontractors, teaming partners, and/or joint venture partners that will perform major or critical aspects of the requirement (i.e., 20% or more of the work). The Government may also consider the past performance of affiliated companies or operating divisions within the parent company or joint ventures of the parent company, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when it is reasonable to attribute the experience of the past efforts to the proposed effort and when the proposal clearly demonstrates the resources (e.g. financial resources, overall oversight and management, or other resources) of the parent or affiliated division will meaningfully affect performance of the instant acquisition.

L.3.3.2.1. The Offeror shall submit Past Performance Information Sheets identifying active or completed contracts, either Government or commercial, for each prime, teaming partner, and/or joint venture partner (within the same division or cost center) and for a subcontractor performing meaningful or critical work. Each relevant contract shall have occurred within the three (3) years immediately preceding the solicitation release date. Furthermore, there must be a minimum of three (3) months performance within the recency window and only performance occurring inside of the 3-year window will be considered. The Past Performance Information Sheet for each contract is limited to no more than a combined total of six (6) contracts and the length of each submission to no more than seven (7) pages. The Government will use data provided by each Offeror in this volume and data obtained from other sources in the evaluation of past and present performance. The following may be provided as part of the Past Performance Information Sheet(s), as applicable:

L.3.3.2.2. Quality and Satisfaction Rating for Contracts Completed in the Past Three (3) Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

L.3.3.2.3. Specific Content. Offerors may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to an Unacceptable rating, since the problems encountered may have been on a more complex program, or an Offeror may have subsequently demonstrated the ability to overcome the problems encountered. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

L.3.3.3. Organizational Structure Change History: Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts, or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

L.3.3.4. Subcontractor Consent and Client Authorization Letters.

L.3.3.4.1. Subcontractor Letters. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor. Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information.

L.3.3.4.2. Client Authorization Letters. If applicable, Offeror must also include Client Authorization Letters for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the Offerors performance.

L.3.3.5. Past Performance Questionnaires (PPQs): The Government will send out a Past Performance Questionnaire to each of the POCs identified in the Past Performance Information Sheets and to other sources identified by the Government. Ensure the POC provided is available and knowledgeable of the service provided under contract. In addition, ensure the POC contact information is current. The POC will be asked to submit completed questionnaires directly to the Government. Once the Past Performance Questionnaire is completed by the POC and submitted to the Contracting Officer, the information contained therein shall be considered source selection sensitive and shall not be released to the Offeror.

L.3.4. Volume IV – Other Contracting Considerations

L.3.4.1. Contract Forms: Designate on the volume cover which proposal package contains the original, executed copy of the RFP. Include on each proposal cover letter or proposal cover page: Name, office phone and fax number (and, if applicable, cell phone number), and e-mail address for each proposal point of contact. The Offeror must complete the following and include in Volume IV:

L.3.4.1.1. SF 33, Blocks 13-18, of the RFP Section A: In completing these blocks, the Offeror accedes to the contract terms and conditions as written in the RFP Sections A through K. These sections constitute the model contract.

L.3.4.1.2. All necessary clause fill-ins in Sections I through K. Ensure compliance with RFP requirements if using the annual representations and certifications electronically via the Government controlled System for Award Management (SAM) website at http://www.sam.gov. Ensure the Tax Identification Number (TIN) is loaded in SAM or provided for in the proposal submission. If the PCO is unable to access the SAM website to retrieve an Offeror’s annual representations and certifications, that Offeror may, upon request by the PCO, be required to submit a hard copy of their annual representations and certifications. This request will not be construed as communications or discussions with an Offeror as defined by FAR 15.306.

L.3.4.1.3. Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

L.3.4.1.4. Responsibility Determination: To assist in determining contractor responsibility IAW FAR Part 9.104- 3(a), the Offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. Offeror(s) shall address fiscal planning for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. Offeror(s) must provide complete financial statements for one (1) fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm, if practicable, or at least by an authorized officer of the organization. If the Offeror intends to rely on internally available working/operation capital, evidence of availability must be submitted. If the Offeror plans to rely on financial support from other sources, evidence of availability and the maximum lines of credit that may be available must be identified and must be based upon the inclusion of this contract effort. Evidence of external funding must be provided in the form of a dated letter from the external source. Documentation to support the amounts must also be included.

L.3.4.1.5. Teaming Arrangements and/or Letters of Intent: If a teaming arrangement is contemplated, provide complete, verifiable information as to the arrangement, including any relevant and recent Past Performance Information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information that should be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location. If this is a first time joint effort, each party to the arrangement must provide a list of relevant contracts, but no more than a combined total of six (6) contracts.

L.3.4.1.6. The prime and all subcontractor proposals shall remain valid for a period of 240 calendar days from the date of receipt of offers. Offerors may specify a longer acceptance period than the Government’s minimum requirement.

L.3.4.1.7. An incomplete proposal could indicate lack of understanding of the requirement and may result in the entire proposal being determined unacceptable and eliminated from further consideration.

(End of Summary of Changes) http://www.sam.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/09.htm%23P22_3269