Summary: Exhibit E.2 - Elections Bank Accounts

Exhibit E.2 is a banking account matrix document for the Supervisor of Elections office under Volusia County, Florida's RFP #25-P-131TF for comprehensive banking services. The exhibit details the account structure and service requirements specific to the Elections department, including an operating account designated as the master for zero-balance accounts, which serves as the key billing account. The document specifies required banking functionalities such as ACH fraud filtering, payment authorization capabilities, cash vault access, transaction alerts, returned item services, and statements and notices. The RFP timeline includes a questions deadline of October 29, 2025, and proposals due November 12, 2025, at 3:01 pm, with the contract representing a five-year initial term with potential renewal options for up to five additional years.

The Elections bank account structure outlined in Exhibit E.2 includes multiple zero-balance accounts funded through automatic transfers, with comprehensive treasury reporting capabilities encompassing ACH activity, wire transfer details, and composite balance reporting. Required services include full Automated Reconciliation and Positive Pay (ARP) functionality, ACH direct origination, positive pay with payee validation, image file import for posted items, wire origination capabilities, and detailed transaction search functions. The exhibit reflects the county's need for segregated fund management and sophisticated reconciliation reporting across constitutional officer accounts, supporting the broader banking services requirement to process approximately $139,880,000 in annual deposits and manage complex payment operations including approximately 75-125 weekly ACH vendor payments.