Exhibit B.3 - One-Time Transition Costs and Cost Offsets Summary

Exhibit B.3 is a required cost submission form for Volusia County, Florida's RFP #25-P-131TF for comprehensive banking services. The exhibit consists of four parallel templates designed for uniform presentation of one-time transition costs and cost offsets applicable to the County, Property Appraiser, Supervisor of Elections, and Tax Collector. Each template requires banks to itemize implementation costs, project management expenses, system integration costs, transition support services, data conversion, and staff training for website usage, along with any additional costs not previously identified. The form also requires identification of one-time up-front credits or offers, including supplies and fee reductions or analysis statement credits, with all amounts to be presented for the initial five-year contract term and annualized across that period. Banks are required to submit this information electronically in Excel format and must indicate explicitly whether no one-time costs or credits exist for each recipient entity.

The exhibit establishes a standardized framework for evaluating the total cost of ownership associated with contract implementation. All line items shown in the template carry zero-dollar values, indicating this is a blank form template for bidder completion. The form requires banks to identify any additional costs beyond the listed categories and provide definitions for such items. The net cost or credit provided by the bank at the start of the contract must be calculated and annualized, with special emphasis on identifying the most economical training option for staff, including group online or prerecorded sessions as acceptable alternatives to in-person training. This standardized approach ensures consistent cost comparison across all bidding banks and facilitates evaluation of the true financial impact of transition and implementation activities.