Exhibit_B.3_-_One-Time_Transition_Costs_and_Cost_Offsets_(4_TABS_TO_COMPLETE).xlsx
XLSX spreadsheet 30 KB Posted
- Attached to
- Banking Services
- Solicitation number
- 25-P-131TF
- Issued by
- Volusia County, Florida
About this file
Exhibit B.3 is a detailed financial template for one-time transition costs and cost offsets for the County of Volusia, Florida, covering four distinct government entities: the County itself, the Property Appraiser, the Supervisor of Elections, and the Tax Collector. The document is part of a comprehensive banking services Request for Proposals (RFP) with an initial contract length of 5 years. The template provides a uniform structure for banks to itemize potential up-front implementation costs and credits, including areas such as implementation, project management, system integration, transition support, data conversion, and staff training for website usage. Notably, in this specific document, all cost and credit entries are currently listed at zero.
The related banking services RFP seeks a full-service banking relationship that encompasses multiple specialized account types, including a Pooled Cash Account, zero-balance accounts with positive-pay protection, utility payment processing accounts, and various operational accounts. The county requires advanced technological banking solutions, including web-based account access with dual-factor authentication, comprehensive online banking capabilities, electronic payment processing, remote deposit capture, and fraud protection. The scope involves processing approximately 2,800 biweekly direct deposit payroll transactions and 75-125 weekly ACH vendor payments. The county emphasizes eliminating float time, maximizing interest earnings, and requires the selected bank to provide emergency banking services within 24 hours of a disaster event, with a focus on innovative solutions and regulatory compliance.
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B.3.1 County
| Exhibit B.3.1 - County One-Time Transition Costs and Cost Offsets | |||
| The County requires a uniform presentation of any one-time up-front costs for transition, implementation, etc. Also to be included are any one-time up-front credits or offers from the Bank to offset the County's cost of transition. Use of this form is required and amounts are to be placed on this form. If there are no one-time up-front costs, indicate as such. If there are no one-time up-front credits or offers, indicate as such. Additionally, the Bank is requested to provide the information below electronically (preferably in Excel). For all items added under the OTHER areas, please list and define. | |||
| Item | Amount | Initial Contract Length | Annualized Amount |
| One-time Up-front Costs: | |||
| Implementation | - 0 | 5 years | - 0 |
| Project Management | - 0 | 5 years | - 0 |
| System Integration | - 0 | 5 years | - 0 |
| Transition or Additional Customer Support Services during Implementation | - 0 | 5 years | - 0 |
| Data Conversion | - 0 | 5 years | - 0 |
| Bank Provided Staff Training for Using Bank's Website* | - 0 | 5 years | - 0 |
| Other One-time Up-front Costs Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| One-time Up-front Credits / Offers (listed as positive amounts): | |||
| Supplies | - 0 | 5 years | - 0 |
| Credit or Reduction of Fees on Analysis Statement | - 0 | 5 years | - 0 |
| Other One-time Up-front Credits / Offers Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| Net Cost / Credit provided by Bank at Start of Contract - Annualized | - 0 |
* Indicate the cost for the initial training on using the Bank's Website using the most economical training option. Training via groups online or prerecorded sessions (such as PowerPoint) are acceptable if they are the lowest cost method of training.
25-P-131TF Exhibit B.3 - One-Time Transition Costs and Cost Offsets
B.3.2 Property Appraiser
| Exhibit B.3.2 - Property Appraiser One-time Transition Costs and Cost Offsets | |||
| The Property Appraiser requires a uniform presentation of any one-time up-front costs for transition, implementation, etc. Also to be included are any one-time up-front credits or offers from the Bank to offset the County's cost of transition. Use of this form is required and amounts are to be placed on this form. If there are no one-time up-front costs, indicate as such. If there are no one-time up-front credits or offers, indicate as such. Additionally, the Bank is requested to provide the information below electronically (preferably in Excel). For all items added under the OTHER areas, please list and define. | |||
| Item | Amount | Initial Contract Length | Annualized Amount |
| One-time Up-front Costs: | |||
| Implementation | - 0 | 5 years | - 0 |
| Project Mangement | - 0 | 5 years | - 0 |
| System Integration | - 0 | 5 years | - 0 |
| Transition or Additional Customer Support Services during Implementation | - 0 | 5 years | - 0 |
| Data Conversion | - 0 | 5 years | - 0 |
| Bank Provided Staff Training for Using Bank's Website* | - 0 | 5 years | - 0 |
| Other One-time Up-front Costs Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| One-time Up-front Credits / Offers (listed as positive amounts): | |||
| Supplies | - 0 | 5 years | - 0 |
| Credit or Reduction of Fees on Analysis Statement | - 0 | 5 years | - 0 |
| Other One-time Up-front Credits / Offers Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| Net Cost / Credit provided by Bank at Start of Contract - Annualized | - 0 |
* Indicate the cost for the initial training on using the Bank's Website using the most economical trianing option. Training via groups online or prerecorded sessions (such as PowerPoint) are acceptable if they are the lowest cost method of training.
25-P-131TF Exhibit B.3 - One-Time Transition Costs and Cost Offsets
B.3.3 Supervisor of Elections
| Exhibit B.3.3 - Supervisor of Elections One-time Transition Costs and Cost Offsets | |||
| The Supervisor of Elections requires a uniform presentation of any one-time up-front costs for transition, implementation, etc. Also to be included are any one-time up-front credits or offers from the Bank to offset the County's cost of transition. Use of this form is required and amounts are to be placed on this form. If there are no one-time up-front costs, indicate as such. If there are no one-time up-front credits or offers, indicate as such. Additionally, the Bank is requested to provide the information below electronically (preferably in Excel). For all items added under the OTHER areas, please list and define. | |||
| Item | Amount | Initial Contract Length | Annualized Amount |
| One-time Up-front Costs: | |||
| Implementation | - 0 | 5 years | - 0 |
| Project Management | - 0 | 5 years | - 0 |
| System Integration | - 0 | 5 years | - 0 |
| Transition or Additional Customer Support Services during Implementation | - 0 | 5 years | - 0 |
| Data Conversion | - 0 | 5 years | - 0 |
| Bank Provided Staff Training for Using Bank's Website* | - 0 | 5 years | - 0 |
| Other One-time Up-front Costs Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| One-time Up-front Credits / Offers (listed as positive amounts): | |||
| Supplies | - 0 | 5 years | - 0 |
| Credit or Reduction of Fees on Analysis Statement | - 0 | 5 years | - 0 |
| Other One-time Up-front Credits / Offers Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| Net Cost / Credit provided by Bank at Start of Contract - Annualized | - 0 |
* Indicate the cost for the initial training on using the Bank's Website using the most economical trianing option. Training via groups online or prerecorded sessions (such as PowerPoint) are acceptable if they are the lowest cost method of training.
25-P-131TF Exhibit B.3 - One-Time Transition Costs and Cost Offsets
B.3.4 Tax Collector
| Exhibit B.3.4 - Tax Collector One-time Transition Costs and Cost Offsets | |||
| The Tax Collector requires a uniform presentation of any one-time up-front costs for transition, implementation, etc. Also to be included are any one-time up-front credits or offers from the Bank to offset the County's cost of transition. Use of this form is required and amounts are to be placed on this form. If there are no one-time up-front costs, indicate as such. If there are no one-time up-front credits or offers, indicate as such. Additionally, the Bank is requested to provide the information below electronically (preferably in Excel). For all items added under the OTHER areas, please list and define. | |||
| Item | Amount | Initial Contract Length | Annualized Amount |
| One-time Up-front Costs: | |||
| Implementation | - 0 | 5 years | - 0 |
| Project Management | - 0 | 5 years | - 0 |
| System Integration | - 0 | 5 years | - 0 |
| Transition or Additional Customer Support Services during Implementation | - 0 | 5 years | - 0 |
| Data Conversion | - 0 | 5 years | - 0 |
| Bank Provided Staff Training for Using Bank's Website* | - 0 | 5 years | - 0 |
| Other One-time Up-front Costs Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| One-time Up-front Credits / Offers (listed as positive amounts): | |||
| Supplies | - 0 | 5 years | - 0 |
| Credit or Reduction of Fees on Analysis Statement | - 0 | 5 years | - 0 |
| Other One-time Up-front Credits / Offers Not Already Identified (list below): | |||
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| - 0 | 5 years | - 0 | |
| Net Cost / Credit provided by Bank at Start of Contract - Annualized | - 0 |
* Indicate the cost for the initial training on using the Bank's Website using the most economical trianing option. Training via groups online or prerecorded sessions (such as PowerPoint) are acceptable if they are the lowest cost method of training.
25-P-131TF Exhibit B.3 - One-Time Transition Costs and Cost Offsets
File details come from the government source that posted it. Updated .