Exhibit_E.3_-_Property_Appraiser_Bank_Accounts.pdf

Exhibit E.3 is a Property Appraiser Bank Account Matrix document for Volusia County, Florida's Request for Proposals #25-P-131TF for comprehensive banking services. The exhibit details the specialized account structure and operational requirements for the Property Appraiser's banking services, which form part of the County's broader banking services procurement. The matrix outlines an Operating Account serving as the master for zero-balance accounts, a Key Billing Account, and multiple zero-balance accounts designated for specific functions including Accounts Payable and Payroll operations. Each account designation includes required banking features such as ACH fraud filters, positive pay with payee validation capabilities, wire transfer origination, image file import functionality, and comprehensive transaction reporting and alerting systems. The RFP was released October 10, 2025, with questions due by October 29, 2025, and proposals due November 12, 2025, at 3:01 pm. The resulting contract will be a five-year agreement with potential renewal options for up to five additional years.

The Property Appraiser account matrix specifies advanced technological capabilities including Treasury Information Reporting functions, ACH Direct Origination, and detailed reconciliation services through various reporting formats (CSV, Excel, PDF). Accounts are configured with zero-balance transfer arrangements to optimize cash management and reduce float time. The operating account includes key billing account functionality, cash vault access, returned item services, and express balance reporting, while payroll and accounts payable accounts feature full Automated Reconciliation Process (ARP) capabilities, positive pay with payee validation, and comprehensive ACH transaction management including origination, receipt, and return/NOC processing. The exhibit demonstrates the County's sophisticated banking infrastructure requirements and the level of technological integration expected from the selected banking services provider to support Constitutional Officer operations.