Exhibit_B.3_-_One-Time_Transition_Costs_and_Cost_Offsets_(4_TABS_TO_COMPLETE).xlsx

This is Exhibit B.3, a one-time transition costs and cost offsets form required by Volusia County, Florida for its banking services RFP #25-P-131TF. The exhibit consists of four separate but identical templates designed for uniform cost presentation across four county entities: the County, Property Appraiser, Supervisor of Elections, and Tax Collector. Each template requires respondent banks to itemize any one-time up-front costs associated with transition and implementation, including categories for implementation, project management, system integration, transition or additional customer support services during implementation, data conversion, and bank-provided staff training on the bank's website. Banks are required to provide this information in both hard copy and electronic format, preferably Excel. The initial contract length is specified as five years with annualized amounts calculated for each cost line item. All templates currently show zero amounts across all cost categories, indicating they serve as blank templates awaiting bidder completion. The exhibit explicitly requires banks to list and define any additional one-time costs or credits not already identified and permits bidders to indicate if no costs or credits apply.

The exhibit also requires bidders to present one-time up-front credits or offers from the bank to offset the county's transition costs, including supplies and credit or reduction of fees on analysis statements, with line items available for other identified credits. Each template culminates in a net cost or credit calculation to be annualized across the five-year initial contract period. The training cost requirement specifically mandates that banks indicate the cost using the most economical training option available, with group online or prerecorded training sessions such as PowerPoint presentations explicitly identified as acceptable if they represent the lowest cost method. This standardized approach ensures consistent evaluation of transition economics across all four county entities and permits direct comparison of bidders' implementation investment or cost-sharing commitments.