Exhibit_F.4_-_Images_of_Cleared_Checks.pdf

This is an Exhibit document detailing cleared check image specifications and filing standards for Volusia County, Florida's banking services procurement (RFP #25-P-131TF). The document provides technical specifications for a Comma Separated Value (CSV) format index file that catalogues cleared check images, establishing the data structure and file naming conventions required for check processing and archival. The index file contains five fixed-width fields: Account Number (13 characters), Check Number (10 characters), Check Amount in cents without decimal points (16 characters), Record Item Number (5 characters), and a CIMS Key date string (35 characters) used to construct image filenames. Corresponding cleared check image files are named using a 20-character TIFF format derived from the CIMS Key data, with filename structure incorporating year, month, day, and bank-specific codes (characters 1-4 for year, 5-8 for month/day zero-padded, and 9-13 and 14-18 for bank-specific codes). The document provides sample data rows and corresponding image filenames to illustrate the required format and naming conventions for the selected banking partner's clearing and reconciliation processes.

This exhibit establishes the technical infrastructure requirements for managing cleared check documentation within Volusia County's banking operations, ensuring standardized data formatting and image file organization across the banking relationship. The specifications demonstrate the County's emphasis on systematic reconciliation and record-keeping capabilities as outlined in the broader RFP requirements for monthly reconciliation services and comprehensive account management for County operations and Constitutional Officer accounts.