Exhibit 3 - Permit of Transit or Cremation.docx

The file Exhibit 3 - Permit of Transit or Cremation is a document related to the Nebraska Department of Health and Human Services (DHHS) Vital Records Management System procurement. The state is seeking a vendor-hosted, web-based system to replace a 15-year-old hybrid system, with the Request for Proposal (RFP 120277 O3) released on October 28, 2024, and responses due by December 20, 2024, at 2:00 PM Central Time. The system will support approximately 30 internal and 5,000 external users, processing around 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually. The contract term is five years with one optional five-year renewal, with vendor demonstrations tentatively scheduled for the week of February 17, 2025, and anticipated contract execution on March 18, 2025.

The procurement requires the new system to meet specific technical requirements, including cloud-based hosting, 99.9% system availability, and compliance with Section 508 and HIPAA standards. The current system, built by Netsmart Technologies, contains approximately 10 million records in a 164GB database. Three responsive vendors remain after initial submissions: Axiell ALM INC, LexisNexis VitalCheck, and Netsmart. The system must interface with the Online Verification System (OVS) and support Fast Healthcare Interoperability Resources (FHIR) messaging. Implementation costs will be allocated with 40% to implementation and 10% to design and configuration. The vendor must provide up to 160 contractor hours annually at no charge for federal or state regulatory changes, with additional hours billed at specified rates. While no specific budget was disclosed, pricing will be fixed for the initial term, with any renewal not exceeding a 5% increase.