120277 O3 Solicitation List of Respondents 2.5.25.pdf

This document is a Solicitation List of Respondents for the Nebraska Department of Health and Human Services (DHHS) Vital Records Management System procurement (RFP 120277 O3), dated December 20, 2024, at 2:00 pm CST. The solicitation sought responses for a vendor-hosted, web-based system to manage vital records, with five companies initially submitting bids: Axiell ALM INC, LexisNexis VitalCheck, ManTech, Netsmart, and Voyatek. Two vendors, Voyatek and ManTech, were deemed non-responsive due to failure to meet required due dates/project timelines and contractual agreement form submission, respectively. Genesis Systems Inc submitted a no-bid letter.

The solicitation involves replacing a 15-year-old hybrid system for managing approximately 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually, supporting around 30 internal and 5,000 external users. The contract will be for a five-year term with one optional five-year renewal period, with pricing fixed for the initial term and subsequent renewals not exceeding a 5% increase. The vendor must provide up to 160 contractor hours annually at no charge for federal or state regulatory changes, with additional hours billed at specified rates. The implementation requires User Acceptance Testing within 12 months and full production environment within 15 months of project kickoff, with vendor demonstrations tentatively scheduled for the week of February 17, 2025, and an anticipated contract execution on March 18, 2025.