120277 O3 Solicitation Addendum-Rev Schedule of Events.docx

This document is a Solicitation Addendum One Revised Schedule of Events issued by the Nebraska Department of Health and Human Services (DHHS) for RFP 120277 O3, a procurement for a new Vital Records Management System. The solicitation was released on October 28, 2024, with electronic bid submissions due on December 20, 2024, at 2:00 PM Central Time. The procurement timeline includes key milestones such as a November 12, 2024 deadline for submitting written questions, an evaluation period from December 20, 2024 through January 31, 2025, potential vendor demonstrations during the week of February 17, 2025, and an anticipated contract execution on March 18, 2025. The contract will be for a five-year term with one optional five-year renewal period, seeking a vendor-hosted, web-based system to replace a 15-year-old hybrid system for managing vital records.

The solicitation requires a comprehensive system supporting approximately 30 internal and 5,000 external users, processing around 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually. Mandatory requirements include seven essential modules, cloud-based hosting, 99.9% system availability, and compliance with Section 508 and HIPAA standards. The evaluation will allocate 100 points across Corporate Overview (25 points), Technical Response (65 points), and Cost Sheet (10 points), with potential additional 10 points for oral interviews. The current system, built by Netsmart Technologies, contains approximately 10 million records in a 164GB database. The new system must interface with the Online Verification System and support FHIR messaging, with implementation costs structured as 40% for implementation and 10% for design and configuration. Pricing is fixed for the initial term, with any subsequent renewal not exceeding a 5% increase, and the vendor must provide up to 160 contractor hours annually at no charge for regulatory changes.