120277 O3 Solicitation List of Respondents 2.5.25.pdf

This SPB Form 34 Solicitation List of Respondents document relates to the Nebraska Department of Health and Human Services (DHHS) Vital Records Management System procurement (Solicitation 120277 O3), with responses received on December 20, 2024, at 2:00 pm CST. Five vendors submitted solicitation responses: Axiell ALM INC, LexisNexis VitalCheck, ManTech, Netsmart, and Voyatek. Two vendors were deemed non-responsive: Voyatek was disqualified due to an inability to meet required due dates and project timelines, while ManTech was non-responsive for failing to submit the required Contractual Agreement Form. Genesis Systems Inc submitted a No Bid Letter.

The solicitation seeks a vendor-hosted, web-based Vital Records Management System to replace a 15-year-old existing system, with the procurement process involving multiple evaluation stages. The system must support approximately 30 internal and 5,000 external users, processing around 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually. The current system, built by Netsmart Technologies, contains approximately 10 million records in a 164GB database. The contract will have a five-year term with one optional five-year renewal period, with pricing fixed for the initial term and subsequent renewals not exceeding a 5% increase. The vendor must provide up to 160 contractor hours annually at no charge for federal or state regulatory changes, with additional hours billed at specified rates.