120277 O3 Solicitation Addendum-Rev Schedule of Events.pdf
PDF 76 KB Posted
- Attached to
- Vital Records Management System
- Solicitation number
- 120277 O3
- Issued by
- Douglas County, Nebraska
About this file
This document is a Solicitation Addendum One for Request for Proposal (RFP) 120277 O3, issued by the Nebraska Department of Health and Human Services (DHHS) on November 27, 2024. The addendum provides a revised schedule of events for procuring a vendor-hosted, web-based Vital Records Management System, with the electronic solicitation opening scheduled for December 20, 2024, at 2:00 PM Central Time. Key dates include the release of the solicitation on October 28, 2024, the last day to submit written questions on November 12, 2024, and the state's response to questions by November 26, 2024. The procurement timeline includes a review for conformance from December 20, 2024, to January 3, 2025, an evaluation period from January 6 to January 31, 2025, potential vendor demonstrations in the week of February 17, 2025, and a contract execution anticipated around March 18, 2025.
The solicitation covers a comprehensive Vital Records Management System to replace a 15-year-old hybrid system, supporting approximately 30 internal and 5,000 external users, processing around 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually. The system must meet specific requirements, including cloud-based hosting, 99.9% system availability, and compliance with Section 508 and HIPAA standards. The evaluation will allocate 100 points, with 25 points for Corporate Overview, 65 points for Technical Response, and 10 points for the Cost Sheet, with potential additional 10 points for oral interviews. The contract will be for a five-year term with one optional five-year renewal period, with pricing fixed for the initial term and subsequent renewals not exceeding a 5% increase. The vendor must provide up to 160 contractor hours annually at no charge for federal or state regulatory changes, with additional hours billed at specified rates.
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Text version
SPB Form 27 Effective 7-19-2024
SOLICITATION ADDENDUM ONE
REVISED SCHEDULE OF EVENTS
Date: 11/27/2024
To: All Bidders
From: Dhinesh Santhakumar, Department Of Health and Human Services
RE: Addendum for 120277 O3 to be opened December 20, 2024, at 2:00 p.m. CST
Revised Schedule of Events
The State expects to adhere to the tentative procurement schedule shown below. It should be noted, however, that some dates are approximate and subject to change. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
Schedule of Events
ACTIVITY DATE/TIME
1. 1 Release solicitation October 28, 2024
2.
Last day to submit written questions.
dhhs.rfpquestions@nebraska.gov
November 12, 2024
3. 1 State responds to written questions through solicitation “Addendum” to be posted to the Internet at: http://das.nebraska.gov/materiel/bidopps.html
November 26, 2024 On or before December 2, 2024
4. 1
Electronic Solicitation Opening – Online Via WEBEX:
IT IS THE BIDDER’S RESPONSIBILTY TO UPLOAD ELECTRONIC FILES BY
OPENING DATE AND TIME. EXCEPTIONS WILL NOT BE MADE FOR
TECHNOLOGY ISSUES.
ShareFile Electronic Solicitation Submission Link:
https://nebraska.sharefile.com/r-r28c12b4094774182b2117bfd4004cd55
Join WEBEX Meeting
Meeting Link:
https://sonvideo.webex.com/sonvideo/j.php?MTID=m3a6115b7dcdd3c88f13cb2cc 7a3f7e3b
Join by meeting number:
Meeting number (access code): 2488 372 0404 Meeting password: k6bYGpPsZ48
December 20, 2024
2:00 PM
Central Time mailto:dhhs.rfpquestions@nebraska.gov http://das.nebraska.gov/materiel/bidopps.html https://nebraska.sharefile.com/r-r28c12b4094774182b2117bfd4004cd55 https://sonvideo.webex.com/sonvideo/j.php?MTID=m3a6115b7dcdd3c88f13cb2cc7a3f7e3b https://sonvideo.webex.com/sonvideo/j.php?MTID=m3a6115b7dcdd3c88f13cb2cc7a3f7e3b
SPB Form 27 Effective 7-19-2024
This addendum will be incorporated into the solicitation.
Schedule of Events
ACTIVITY DATE/TIME
5. 1 Review for conformance to solicitation requirements December 20, 2024 through January 3, 2025
6. 1 Evaluation period January 6, 2025 through January 31, 2025
7. 1 “Vendor Demonstrations” (if required)
Week of February 17, 2025 (if held)
8. 1 Post “Notification of Intent to Award” to Internet at:
https://das.nebraska.gov/materiel/bidopps.html
On or around March 3, 2025
9. 1 Contract finalization period On or around March 17, 2025
10. 1 Contract Execution On or around March 18, 2025 https://das.nebraska.gov/materiel/bidopps.html
File details come from the government source that posted it. Updated .