120277 O3 Solicitation Addendum-Rev Schedule of Events.docx

This document is a Solicitation Addendum One Revised Schedule of Events issued by the Nebraska Department of Health and Human Services (DHHS) for RFP 120277 O3, a procurement for a Vital Records Management System. The solicitation was released on October 28, 2024, with electronic bid submissions due on December 20, 2024, at 2:00 PM Central Time. The procurement timeline includes key milestones such as a November 12, 2024 deadline for submitting written questions, a state response to questions by November 26, 2024, an evaluation period from December 20, 2024, through January 3, 2025, potential vendor demonstrations during the week of February 17, 2025, and anticipated contract execution on March 18, 2025. The contract will be for a five-year term with one optional five-year renewal period.

The solicitation seeks a vendor-hosted, web-based system to replace a 15-year-old hybrid system, supporting approximately 30 internal and 5,000 external users, processing around 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually. The current system, built by Netsmart Technologies, contains approximately 10 million records in a 164GB database. Initial responses were received from Axiell ALM INC, LexisNexis VitalCheck, ManTech, Netsmart, and Voyatek, though Voyatek and ManTech were deemed non-responsive. The system must meet mandatory requirements including seven essential modules, cloud-based hosting, 99.9% system availability, and compliance with Section 508 and HIPAA standards. The evaluation will allocate 100 points (25 for Corporate Overview, 65 for Technical Response, and 10 for Cost Sheet), with potential additional points for oral interviews.