120277 O3 Addendum Five - Rev Schedule of Events .pdf
PDF 76 KB Posted
- Attached to
- Vital Records Management System
- Solicitation number
- 120277 O3
- Issued by
- Douglas County, Nebraska
About this file
This document is Solicitation Addendum Five for RFP 120277 O3, issued by the Nebraska Department of Health and Human Services (DHHS), which provides a revised schedule of events for the procurement of a Vital Records Management System. The solicitation was initially released on October 28, 2024, with electronic bids due on December 20, 2024, at 2:00 PM Central Time via a WEBEX online meeting. Key procurement milestones include a question submission deadline of November 12, 2024, state responses to questions by November 26, 2024, a review for conformance period from December 20, 2024, through January 3, 2025, and an evaluation period from January 6, 2025, through February 28, 2025. Potential vendor demonstrations are tentatively scheduled for the week of February 17, 2025, with a notification of intent to award expected around March 3, 2025, and contract execution anticipated around March 18, 2025.
The addendum indicates that some dates in the procurement schedule are approximate and subject to change, with the responsibility placed on bidders to monitor the State Purchasing Bureau website for updates. The solicitation will be for a five-year contract with one optional five-year renewal period. While specific budget details are not included in this addendum, the previously provided AI summary suggests the contract will involve replacing a 15-year-old hybrid system, supporting approximately 30 internal and 5,000 external users, and processing around 26,000 births, 18,500 deaths, 12,000 marriages, and 6,000 dissolution of marriage events annually. The evaluation will allocate points across corporate overview, technical response, and cost considerations, with potential additional points for oral interviews.
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Text version
SPB Form 27 Effective 7-19-2024
SOLICITATION ADDENDUM FIVE
REVISED SCHEDULE OF EVENTS
Date: 2/24/2025
To: All Bidders
From: Dhinesh Santhakumar, Department Of Health and Human Services
RE: Addendum for 120277 O3 to be opened December 20, 2024, at 2:00 p.m. CST
Revised Schedule of Events
The State expects to adhere to the tentative procurement schedule shown below. It should be noted, however, that some dates are approximate and subject to change. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
Schedule of Events
ACTIVITY DATE/TIME
1. 1 Release solicitation October 28, 2024
2.
Last day to submit written questions.
dhhs.rfpquestions@nebraska.gov
November 12, 2024
3. 1 State responds to written questions through solicitation “Addendum” to be posted to the Internet at: http://das.nebraska.gov/materiel/bidopps.html
November 26, 2024 On or before December 2, 2024
4. 1
Electronic Solicitation Opening – Online Via WEBEX:
IT IS THE BIDDER’S RESPONSIBILTY TO UPLOAD ELECTRONIC FILES BY
OPENING DATE AND TIME. EXCEPTIONS WILL NOT BE MADE FOR
TECHNOLOGY ISSUES.
ShareFile Electronic Solicitation Submission Link:
https://nebraska.sharefile.com/r-r28c12b4094774182b2117bfd4004cd55
Join WEBEX Meeting
Meeting Link:
https://sonvideo.webex.com/sonvideo/j.php?MTID=m3a6115b7dcdd3c88f13cb2cc 7a3f7e3b
Join by meeting number:
Meeting number (access code): 2488 372 0404 Meeting password: k6bYGpPsZ48
December 20, 2024
2:00 PM
Central Time mailto:dhhs.rfpquestions@nebraska.gov http://das.nebraska.gov/materiel/bidopps.html https://nebraska.sharefile.com/r-r28c12b4094774182b2117bfd4004cd55 https://sonvideo.webex.com/sonvideo/j.php?MTID=m3a6115b7dcdd3c88f13cb2cc7a3f7e3b https://sonvideo.webex.com/sonvideo/j.php?MTID=m3a6115b7dcdd3c88f13cb2cc7a3f7e3b
SPB Form 27 Effective 7-19-2024
The Schedule of Events is being examined and will be updated and published when available.
This addendum will be incorporated into the solicitation.
Schedule of Events
ACTIVITY DATE/TIME
5. 1 Review for conformance to solicitation requirements December 20, 2024 through January 3, 2025
6. 1 Evaluation period
January 6, 2025 through
January 31, 2025
February 28, 2025
7. 1 “Vendor Demonstrations” (if required)
Week of February 17, 2025 (if held)
TBD
8. 1 Post “Notification of Intent to Award” to Internet at:
https://das.nebraska.gov/materiel/bidopps.html
On or around March 3, 2025
TBD
9. 1 Contract finalization period On or around March 17, 2025
TBD
10. 1 Contract Execution On or around March 18, 2025
TBD
https://das.nebraska.gov/materiel/bidopps.html
File details come from the government source that posted it. Updated .