CN-370000-CN202-T38.pdf

Florida Department of Environmental Protection

TASK ASSIGNMENT NOTIFICATION FORM

Required Signatures: Adobe Signature

FDEP Contract No.: Task Assignment No.: Owner’s Name: Project No.:

Project Location: Project Name:

Consultant Name:

Consultant Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Description of Task:

Project Manager:

Schedule Start Date: Fixed Price Cost:

Completion Date: Cost Reimbursement not to exceed:

Total Task Amount:

Approval Signatures:

Budget Representative, FDEP Signature Date

Project Manager, FDEP Signature Date

Contract Manager, FDEP Signature Date

Consultant Signature Date

Contract Authority, FDEP Signature Date

Project # Grant # Org Code Cat/Year Fund Module Object Code EO Amount

29 digit FLAIR Code: Total:

CN202 TA38 FDEP 61246C

Johnathan Dickinson State Park Building Upgrades

Michael Baker International

Jeff Roberts PE, RSP 850-701-2303 jeff.roberts@mbakerintl.com

Alyssa Skehan 850.245.2781 Alyssa.Skehan@FloridaDEP.gov

Consultant to provide design and permit documents for electrical, plumbing and HVAC renovation for the District 5 office building. Also, consultant to provide design documents for the installation of an electronic entrance gate per proposal dated 10/18/21.

Wayne Thomas

Upon Execution $ 39,180.90 6/30/2023 $ 100.00

$ 39,280.90

Diane Langston A Diane Langston Digitally signed by A Diane Langston Date: 2021.10.28 13:39:09 -04'00'

Wayne Thomas Wayne Thomas Digitally signed by Wayne Thomas Date: 2021.10.28 13:45:22 -04'00'

Alyssa Skehan Alyssa Skehan Digitally signed by Alyssa Skehan Date: 2021.11.01 16:50:47 -04'00'

Jeff Roberts P.E. RSP Jeff Roberts Digitally signed by Jeff Roberts Date: 2021.11.02 14:45:55 -04'00'

Michael W. Foster Jr., P.E.

61246C 37505000043 080039/21 423001 U3200 131200 QK $ 39,280.90

$ 39,280.90

Michael W. Foster Jr.

Digitally signed by Michael W.

Foster Jr.

Date: 2021.11.15 17:05:49 -05'00'

October 18, 2021

Wayne D. Thomas Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard 260K, MS 520 Tallahassee, FL 32399

RE: Statewide Contract: CN202, Task Assignment 38 District 5 Hobe Sound Administration Building Renovations

Dear Mr. Thomas:

For your review, Michael Baker International, Inc. is attaching a revised proposal summary and man-hour documentation for providing HVAC, plumbing, and electrical renovations and improvements to the D5 Administration Building located at 13798 Southeast Federal Hwy, Hobe Sound, Fl, 33455.

Please review the attached Proposal Summary/Amendment and deliverables and let me know if there are any questions or comments.

Sincerely, Jeff K. Roberts, PE, RSP1 Associate Vice President Jeeeeeeeeeeeeeeeeeeffffffffff K Roberts PPEP RSP

District 5 Hobe Sound Administration Building Renovations Hobe Sound, Martin County, FL

Statewide Contract CN202, Task Assignment 38

Project Objective: Michael Baker International (MBI) has been asked to provide necessary design plans for the electrical and HVAC renovations at the D5 admin building located in Hobe Sound, FL. As part of this design, an electronic gate has been requested at the entrance to this building. The scope includes preparation of a biddable plan and specification set, along with water management district (WMD) exemption request, and post-design assistance, to include meeting attendance, RFI responses, and limited site visits/inspections. Hazardous materials inspections will be added at the 90% plan stage once the extents of the building renovations are known.

Subtask 1: 90% Design Plan Preparation

PLUMBING DESIGN:

Break room sink: AVCON will provide plumbing design for the connection of the existing break room sink’s drain to the building sanitary drain system.

ELECTRICAL DESIGN:

Electrical renovations throughout the building will be provided and details shown through the development of the following plan and detail sheets:

Symbols and Legend and General Notes Demolition Plans Lighting Plan Power Plan One-line diagram Panel schedules Voice and Data/Technology Plan Fire Alarm Plan, Riser and details Applicable Electrical Details

In addition, a detail will be provided for a new motorized entry gate with security keypad and card reader. The gate power source will be served from the new panel installed under the main building renovations.

HVAC/MECHANICAL DESIGN:

Replacement of existing 4-ton split dx air-conditioning system: design will be provided for the replacement of the existing split dx unit serving the south offices. The existing indoor fan-coil unit does not provide outdoor air ventilation. A wind-rated outdoor air intake louver and duct to meet the ventilation requirements of the Florida Mechanical Code (ASHRAE 62.1 – 2017) will be added, along with a new wall-mounted programmable thermostat.

The new outdoor unit will be a high efficiency heat-pump with coated condenser coils and fins for corrosion protection. AVCON will perform cooling and heating load calculations to validate the system capacity. A new condensate drain will be routed to an inconspicuous location outside the building. A duct smoke detector will be installed if necessary, to meet Code requirements.

STRUCTURAL DESIGN:

Structural Design shall be provided to detail new housekeeping pads for new HVAC equipment as well as detailing new exterior wall openings.

Assumptions:

1. One site visit is included at the 90% plan submittal stage to meet with FDEP staff to discuss the proposed design and coordinate further lead and asbestos inspections based on the proposed design with MBI subconsultants. Lead and asbestos survey is not included in this scope of services.

2. FDEP shall provide any available electronic PDFs of scanned building blueprints (as-builts).

Deliverables:

MBI will provide FDEP with a pre-final (90%) set of plans, specifications, and engineers cost estimate for review in electronic .pdf format. Once reviewed, any comments will be addressed in the final submittal.

Performance Measure:

FDEP will review and provide comments to the 90% plan set within 14 days of receipt. Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Company Classification Rate Hours Cost MBI Project Manager $238.84 2 $477.68

AVCON Project Manager $219.96 3 $659.88

AVCON Senior Engineer $173.07 26 $4,499.82

AVCON Engineer $120.60 51 $6,150.60

AVCON Technician $99.00 74 $7,326.00

AVCON Administrative $69.00 12 $828.00

Totals (Subtask 1) 168 $19,941.98

Subtask 2: 100% Design Plan Preparation

AVCON will revise the 90% plans from Subtask 2, taking into account any hazardous material required changes. Any FDEP review comments will also be incorporated as applicable. A final plan and specification set will be provided.

After 90% deliverables have been accepted by the FDEP, the CONSULTANT shall coordinate with the State Fire Marshal’s Office to request a “courtesy” review by the state fire marshal’s office to determine if a permit will be required for the planned improvements. If a permit is required, an amendment to this scope of services will be required to add a subtask for completion the permit application and fees based on the

EOPC, which will be completed concurrent with or immediately following the 100% deliverable. Any additional life safety or fire prevention measures required for approval of the State Fire Marshal permit shall be included under a separate amendment to this scope of services.

Assumptions:

FDEP review comments are provided.

State Fire Marshal courtesy review has no cost from the agency associated at this time.

Exclusions:

Value engineering changes proposed after initiating 100% Construction Document Phase.

A State Fire Marshal permit application, if required, will be handled under a separate amendment to this proposed scope of work.

Additional life safety or fire prevention measures required for State Fire Marshal permit.

Deliverables:

MBI will provide FDEP with a final (100%) set of plans, specifications, and engineers cost estimate electronically in .pdf format. Documents will be electronically signed by a licensed Florida Professional Engineer. Electronic 2-D CADD files will also be provided for owners record upon request.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Company Classification Rate Hours Cost MBI Project Manager $238.84 4 $955.36

AVCON Project Manager $219.96 1 $219.96

AVCON Senior Engineer $173.07 4 $692.28

AVCON Engineer $120.60 10 $1,206.00

AVCON Technician $99.00 10 $990.00

AVCON Administrative $69.00 2 $138.00

Totals (Subtask 2) 31 $4,201.60

Subtask 3: SFWMD Permitting Exemption Request

MBI will coordinate as necessary with the South Florida Water Management District (SFWMD) to request confirmation that the proposed construction is exempt under the State of Florida’s Environmental Resource Permitting regulations. The CONSULTANT will prepare the necessary supporting documentation and graphics to provide with the request for confirmation of exemption. MBI will describe the scope of the project and receive comments from SFWMD regarding special conditions that may be stipulated with issuance of the exemption verification.

Deliverable:

A .pdf copy of the SFWMD’s confirmation will be provided to the Department that the project is exempt, once received.

Assumptions:

1. The project is located in an upland area that has previously been disturbed and developed.

2. The project area does not contain wetlands or habitat for protected species.

3. No wetland delineation or protected species survey is included.

4. No Clean Water Act Section 404 permitting is required.

5. The project qualifies for an exemption from SFWMD Environmental Resource Permitting.

6. No preapplication meeting with the South Florida Water Management District will be requested prior to submittal of the exemption verification request.

7. If field work is required to provide information in support of the exemption verification request, this will be provided under a separate agreement.

8. If it is necessary to complete a SFWMD environmental resource permit application, this will be provided under a separate agreement.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

MBI Project Manager $238.84 1 $238.84

MBI Environmental Scientist $106.81 16 $1,708.96

Subtotal 17 $1,947.80

MBI SFWMD Exemption Verif.

Fee (Reimbursable)

$100.00 -- $100.00

Totals (Subtask 3) 17 $2,047.80

Subtask 4: Pre-Bid Meeting One AVCON representative will attend this meeting at the project site. MBI staff will remote assist as needed with any necessary issues or concerns.

Assumptions:

1. FDEP will schedule the meeting and provide site for meeting location.

Deliverables:

Meeting minutes in .pdf format will be provided to FDEP in electronic format post meetings.

Performance Measure: Final deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

MBI Project Manager $238.84 1 $238.84 AVCON Project Manager $219.96 2 $439.92 AVCON Senior Engineer $173.07 3 $519.21 AVCON Engineer $120.60 2 $241.20

Totals (Subtask 4) 8 $1,439.17

Subtask 5: Preconstruction Meeting One MBI and one AVCON representative will attend this meeting at the project site.

Assumptions:

1. FDEP will schedule the meeting and provide site for meeting location.

Deliverables:

Meeting minutes in .pdf format will be provided to FDEP in electronic format post meetings

Performance Measure: Final deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Company Classification Rate Hours Cost MBI Project Manager $238.84 1 $238.84 AVCON Project Manager $219.96 2 $439.92 AVCON Senior Engineer $173.07 4 $692.28 AVCON Engineer $120.60 2 $241.20

Totals (Subtask 5) 9 $1,612.24

Subtask 6: RFI’s during Bid Phase MBI and AVCON will provide RFI and shop drawing review and responses throughout the post design phase of the project (from pre-bid/advertisement to award). Due to the extensive spec review, and product questions anticipated, 13 hours are budgeted for RFI’s during bid phase.

Deliverables:

A written RFI response and/or drawing markup supplied in .pdf electronic format will be provided to the contractor and FDEP within 5 business days of RFI receipt.

MBI Project Manager $238.84 1 $238.84

AVCON Project Manager $219.96 1 $219.96

AVCON Senior Engineer $173.07 4 $692.28

AVCON Engineer $120.60 4 $482.40

AVCON Technician $99.00 1 $99.00

AVCON Administrative $69.00 2 $138.00

Totals (Subtask 6) 13 $1,870.48

Subtask 7: RFI’s, Shop Drawing Review during Construction Phase MBI and AVCON will provide RFI and shop drawing review and responses throughout the post design phase of the project (from construction Notice-to-Proceed to closeout). Due to the extensive shop drawing, spec review, and product approvals anticipated, 37 hours are budgeted for RFI’s and shop drawing reviews during construction phase.

Deliverables:

A written RFI response and/or drawing markup supplied in .pdf electronic format will be provided to the contractor and FDEP within 5 business days of RFI/shop drawing receipt.

MBI Project Manager $238.84 3 $716.52

AVCON Project Manager $219.96 1 $219.96

AVCON Senior Engineer $173.07 9 $1,557.63

AVCON Engineer $120.60 12 $1,447.20

AVCON Technician $99.00 2 $198.00

AVCON Administrative $69.00 10 $690.00

Totals (Subtask 7) 37 $4,829.31

Subtask 8: Site Inspections AVCON will provide two site inspections, at approximately 60% and 90% completion (or as requested by FDEP), to verify installations conform to plan intent.

Deliverables:

A written punch list supplied in .pdf electronic format will be provided to the contractor and FDEP, highlighting any concerns or deficiencies noted.

Fixed Price Cost:

Company Classification Rate Hours Cost MBI Project Manager $238.84 1 $238.84

AVCON Project Manager $219.96 2 $439.92

AVCON Senior Engineer $173.07 8 $1,384.56

AVCON Engineer $120.60 10 $1,206.00

AVCON Administrative $69.00 1 $69.00

Totals (Subtask 8) 22 $3,338.32

Summary of Fees:

Subtask Subtask Fixed Price Cost Subtask Reimbursable

1 $19,941.98 -- 2 $4,201.60 --

3 $1,947.80 $100.00 4 $1,439.17 -- 5 $1,612.24 -- 6 $1,870.48 -- 7 $4,829.31 8 $3,338.32 --

Total Fixed Price Cost $39,180.90 $100.00

Total Reimbursable Cost -- $100.00

Overall Total Cost $39,280.90 --

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.

Project Schedule:

Project Schedule is based from estimated duration of calendar days to complete each subtask. Schedule dates will be established after approved and executed contract has been received. Timeframes identified below DO NOT include FDEP review/comment periods.

Activity Subtask Duration (Calendar Days)

Completion Date

Subtask 1 38 (1) Subtask 2 20 (2) Subtask 3 7 (3)

Subtask 4 32 (4) Subtask 5 TBD post bidding by contractor Subtask 6 TBD post bidding by contractor Subtask 7 TBD post bidding by contractor Subtask 8 TBD post bidding by contractor

(1) Includes plan preparation up to 90% plans. FDEP review meeting to be determined after plan submittal, pending schedule availability.

(2) Final submittal (100%) plans will not be completed until lead/asbestos inspections are added via amendment under a new subtask.

(3) State Fire Marshal Office review time is unknown and not included in this duration.

(4) Includes 28-day SFWMD review period. Request will be submitted during period in which lead, and asbestos inspections will be performed (via amendment) to not impact overall project timeline.