B08 - Attachment 0024 - PWS Annex B - Supply PRS (Baseline).pdf

Annex B - Supply PRS

Task/Requirement Standard Sampling Method, Lot & Acceptable Quality Level (AQL)

CONSOLIDATED INSTALLATION PROPERTY BOOK OFFICE

5.18.1 Maintain property book accountability and supporting documentation on a continuing basis.

Timeliness: LIS generated issue documents closed out daily.

Quality: LIS generated issue documents closed out IAW ADSM 18 Series Manuals and SOP.

Random sampling

Lot: The number of documents closed out on the day of surveillance.

AQL: 98%

5.18.1 Notify hand receipt holders (SLOC) of required inventory review and provide inventory list

Timeliness: Notification no less than 30 calendar days of required inventory review and provide inventory list

Quality: Notify hand receipt holders (SLOC) of required inventory review and provide inventory list IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of required inventory review and inventory list on file at the time of surveillance.

AQL: 95%

5.18.1 Reconcile on-hand inventory with records, and update hand receipts accordingly

Timeliness: Reconcile/update within 3 working days upon turn-in of inventory report from hand receipt holders

Quality: Reconcile on-hand inventory with records, and update hand receipts accordingly IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of Reconcile on-hand inventory with records, and update hand receipts at the time of surveillance.

AQL: 95%

5.18.1 Process excess requests upon receipt of valid disposition instructions

Timeliness: Upon receipt of turn-in equipment, process excess removal within 30 working days Quality: Process excess requests upon receipt of valid disposition instructions IAW local directives, AR 710-2, AR 710-

Random sampling

Lot: The number of Process excess requests upon receipt of valid disposition instructions at the time of surveillance.

AQL: 90%

5.18.1 Process shortage requests to ensure authorized property is on hand or on order

Timeliness: Reconcile request within 10 working days

Quality: Process shortage requests to ensure authorized property is on hand or on order IAW local directives, AR

710-2, AR 710-4

Random sampling

Lot: The number of Process shortage requests to ensure authorized property is on hand or on order at the time of surveillance.

AQL: 90%

Process lateral transfers

Timeliness: Upon request, post or accept transfer within 3 working days

Quality: Process lateral transfers IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of Process lateral transfers at the time of surveillance.

AQL: 90%

5.18.1 Process "found on installation" property

Timeliness: Post to property book within working 7 days

Quality: Process "found on installation" property IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of Process "found on installation" property at the time of surveillance.

AQL: 90%

5.18.1 Catalog non-standard equipment

Timeliness: Upon receipt of equipment, request non-standard LIN within 1 working day

Quality: Catalog non-standard equipment IAW local directives, AR

710-2, AR 710-4

Random sampling

Lot: The number of Catalog non-standard equipment at the time of surveillance.

AQL: 90%

5.18.1 Process adjustment documents

Timeliness: Upon receipt of complete/accurate Financial Liability Investigations of Property Loss (FLIPL) -provide document number within 24 hours; Statement of Charges and AAR within 5 working days

Process adjustment documents IAW local directives, AR 710-2, DA PAM 710-2-1

Random sampling

Lot: The number of Process adjustment documents at the time of surveillance.

AQL: 90%

5.18.1 Provide printouts of current hand receipts for supported units and activities as requested

Timeliness: Copies of hand receipts provided within 8 hours of request.

Quality: Copies of hand receipts provided IAW AR 710-2.

Random sampling

Lot: The number of printouts provided at the time of surveillance.

AQL: 100%

Request/order non-expendable items.

Timeliness: Order within 3 working days (dependent on customer funding availability)

Quality: Request/order non-expendable items IAW local directives and AR 710-2& AR 710-4.

Random sampling

Lot: The number of requisitions processed on the day of surveillance.

AQL: 95%

Reconcile open supply requests with Supply Support Activity

(SSA)

Timeliness: Conduct on a monthly basis

Quality: Reconcile open supply requests with Supply Support Activity (SSA) IAW local directives and AR 710- 2.

Random sampling

Lot: The percentage of Reconcile open supply requests with Supply Support Activity (SSA) at the time of surveillance.

AQL: 95%

5.18.1 Document all non-expendable/major end item acquisitions

Timeliness: Post received item to the property book within 3 working days

Quality: Document all non-expendable/major end item acquisitions IAW local directives and

AR 710-2.

Random sampling

Lot: Documents of all non-expendable/major end item acquisitions at the time of surveillance.

AQL: 100%

5.18.1 Inventory and document Total Package Fielding/force modernization support equipment

Timeliness: (1) Document shortages immediately; (2) Post received items to the property book within 3 working days

Quality: Inventory and document Total Package Fielding/force modernization support equipment IAW local directives and AR 710-2.

Random sampling

Lot: Inventories and documents for Total Package Fielding/force modernization support equipment at the time of surveillance.

AQL: 100%

5.18.1 Set-up fiduciary accounts for Government furnished property

(GFP)

Timeliness: Set-up accounts within 3 working days of contract start date (COR provides GFP annex to PBO)

Quality: Set-up fiduciary accounts for Government furnished property (GFP) IAW local directives and AR 710-2.

Random sampling

Lot: The number of Set-up fiduciary accounts for Government furnished property (GFP) at the time of

Notify Commander's Representative for pick-up of non-expendable dedicated items

Timeliness: Notify within 3 working days of item arrival

Quality: Notify Commander's Representative for pick-up of non-expendable dedicated items IAW local directives and AR 710-2.

Random sampling

Lot: The number of Notify Commander's Representative for pick-up of non-expendable dedicated items at the time of surveillance.

AQL: 100%

5.18.1 Review turn-ins for (1) compliance IAW contractual obligations (such as with Government furnished property (GFP)), (2) serviceability, and (3) correct inventory amount; and post to the property book

Timeliness: Upon receipt of complete and accurate documentation and associated equipment, post within 3 working days

Quality: Review turn-ins IAW local directives and AR 710-2.

Random sampling

Lot: The number of reviewed turn-ins at the time of surveillance.

AQL: 90%

5.18.1 Maintain a file of customer signature cards for supported units/activities.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained IAW local directives, AR 710-2, and AR 710-4.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

5.18.2 Ensure that the warehouse is safe, fire-hazard free and free of debris, trash and other hazards at all times.

Timeliness: Inspect the warehouse daily

Quality: The warehouse is safe, fire-hazard free and free of debris, trash and other hazards IAW local directives, AR 710-2, and AR 710-4.

Surveillance activity checklist

Lot: Inspect the warehouse at the time of surveillance.

AQL: 99%

INSTALLATION SUPPLY SUPPORT ACTIVITY (RETAIL SUPPLY SVCS)

5.19.1 Maintain a file of customer signature cards for supported units/activities.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained IAW local directives, AR 710-2, and AR 710-4.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

5.19.1 Maintain a voucher register for Found on Installation (FOI) items.

Timeliness: Document numbers assigned from the voucher register the same day the FOI is discovered.

Quality: Register maintained IAW local directives, AR 710-2, and DA PAM 710- 2-2.

Random sampling

Lot: The number of document numbers assigned from the register at the time of

Process DLADS withdrawal documents.

Timeliness: DLADS withdrawals processed the same day received.

Quality: DLADS withdrawals processed IAW AR 710-2 and local directives.

Random sampling

Lot: The number of DLADS withdrawal documents processed at the time of surveillance.

AQL: 90%

5.19.1 Perform inventory adjustment functions for annual, cyclic, and special (sensitive items and weapons) inventories, and location surveys.

Timeliness: IAR’s processed within 2 days of notification of requirement.

Quality: IAR’s processed IAW AR 710-2, AR 735-5, and local directives.

Random sampling

Lot: The number of IAR’s processed at the time of surveillance.

AQL: 90%

5.19.1 Screen turn-in documents for redirect to DLADS.

Timeliness: Turn-in documents screened within 1 business day.

Quality: Turn-in documents processed IAW DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of documents processed at the time of surveillance.

AQL: 90 %

5.19.1 Process warehouse denials.

Timeliness: Warehouse denials processed within 1 business day.

Quality: Warehouse denials processed IAW AR 710-2, GCSS-A manuals, ADSM-18-L1Y-AJT-ZZZ-EM, and local directives.

Random sampling

Lot: The number of warehouse denials processed at the time of surveillance.

Report excess CL VII vehicles, trailers and construction equipment.

Timeliness: Excess CL VII items reported within 1 business day of report of excess.

Quality: Excess CL VII items reported and kept in a suspense file until disposition instructions are received IAW GCSS-A Manual ADSM-18-LIY-AJT-

ZZZ-EM.

Surveillance activity checklist

Lot: Inspect all CL VII items reported at the time of surveillance.

AQL 90%

5.19.1 Prepare a Supply Discrepancy Report (SDR) SF 364, for discrepancies of shortage, damages, or overages of shipments received.

Timeliness: SDRs prepared and processed within 3 business days after discovery of damages or discrepancies.

Quality: SDRs prepared IAW DA PAM 25-30 and local directives.

Random sampling

Lot: The number of SDRs processed at

Perform causative research and annual, cyclic, and special (sensitive items and weapons) inventories and location surveys.

Timeliness: Causative research completed within 2 days of notification of requirement.

Quality: Causative research conducted IAW AR 710-2, AR 735-5, and local.

Random sampling

Lot: The number of Causative research actions processed at the time of

5.19.2 Process DODAAC transactions to the LOGSA Army Central Service Point.

Timeliness: DODAAC transactions processed to LOGSA within 2 business days of receipt of request.

Quality: DODAAC transactions processed IAW AR 725-50.

Random sampling

Lot: The number of DODAAC transactions

5.19.2 Notify requesting activity in writing when DODAAC transactions have been completed.

Timeliness: DODAAC memos forwarded to requesting activity within 1 business day of completion of transaction.

Quality: Requesting activity notified

IAW AR 725-50.

Random sampling

Lot: The number of DODAAC memos

5.19.3 Process receipt documents.

Timeliness: Shipments received, inspected and inventoried daily.

Quality: Receipt documents processed IAW DA PAM 25-30, AR 710-2, and local directives.

Random sampling

Lot: The number of receipt documents processed at the time of surveillance.

AQL: 90%

5.19.3 Process Central Receiving Point (CRP) receipts.

Timeliness: Receipt documents processed within 1 business day.

Quality: Turn-in documents processed IAW DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of receipts processed at the time of surveillance.

AQL: 90%

5.19.3 Maintain customer signature cards, DA form 1687 for issues from the CRP.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained IAW AR 710-2 and local directives.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

5.19.3 Notify customer upon receipt of “Push Shipments” that items are ready for pick up.

Timeliness: Customer notified within 1 business day.

Quality: Push shipments annotated in a log book with the date received, unit/activity recipient name, and phone number, date contacted IAW

AR 710-2.

Random sampling

Lot: The number of push shipments annotated in the logbook at the time of surveillance.

AQL: 90%

5.19.4 Operate and maintain the FEDEX PowerShip 2 system.

Timeliness: Express Packages prepared and processed within 2 business days of receipt.

Quality: Turn-in documents processed IAW FEDEX PowerShip instructions.

Random sampling

Lot: The number of Express Packages shipped at the time of surveillance.

AQL: 90%

5.19.4 Maintain a logbook recording FEDEX tracking numbers.

Timeliness: Tracking numbers recorded daily in the logbook.

Quality: Tracking numbers maintained in the logbook IAW DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of FEDEX tracking numbers logged at the time of

5.19.4 Maintain source document files for FEDEX documentation.

Timeliness: Documents filed with no more than a 2 day backlog.

Quality: Documents filed IAW AR 710-2 and local directives.

Random sampling

Lot: The number of documents filed on the day of surveillance.

AQL: 90%

5.19.4 Submit daily summary transmittal and keep on file for verifying FEDEX billing invoices.

Timeliness: Transmittals submitted daily.

Quality: Summary transmittals submitted IAW FEDEX PowerShip instructions.

Random sampling

Lot: The number of transmittals processed on the day of surveillance.

AQL: 90%

5.19.5 Perform a monthly Arms Room inventory.

Timeliness: Arms Room inventory completed by the end of the last business day of the month.

Quality: Conduct inventory of all CCI and sensitive equipment IAW AR 710- 2, AR 735-5, and AR 710-4.

Surveillance activity checklist

Lot: Inspect all items listed on the most recent inventory at the time of

5.19.5 Process turn-ins for small arms.

Timeliness: Turn-ins of small arms processed and excess reported within 4 duty hours of receipt.

Quality: Turn-ins of small arms processed IAW AR 710-2 and local directives.

Surveillance activity checklist

Lot: Inspect all small arms turn-in documents processed at the time of

Receive sensitive/special controlled items (i.e. rifles, carbines, machine guns, pistols, fire control equipment, missile training equipment, night vision goggles, devices, and unclassified/classified COMSEC material).

Timeliness: Receipts processed the same day items are received.

Quality: Receipt documents processed

IAW AR 710-2, AR 710-4, AR 190-11,

and local directives.

Surveillance activity report.

Lot: Inspect all sensitive/special controlled item receipt documents

Provide Packing and Crating services of shipments of weapons and COMSEC items.

Timeliness: Turn-in items packaged within 1 business day

Quality: Turn-in items packaged IAW DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of documents processed at the time of surveillance.

AQL: 100%

5.19.5 Ensure that serial numbers for sensitive items are recorded on turn-in documents.

Timeliness: Turn-in documents screened within 1 business day.

Quality: Turn-in documents processed IAW ADSM-18-LIY-AJT-ZZZ-EM and local directives.

Random sampling

Lot: The number of sensitive item turn-ins processed at the time of surveillance.

AQL: 100%

5.19.5 Provide Packing and Crating services.

Timeliness: Shipments processed within 2 business days of receiving shipping instructions.

Quality: Shipments processed IAW instructions received from the NICP.

Random sampling

Lot: The number of shipment documents

Process turn-in documents.

Timeliness: Turn-in documents processed within 1 business day of receipt.

Quality: Turn-in documents processed

IAW AR 710-2, AR 710-4, DA PAM 710-

2-2, and local directives.

Random sampling

Lot: The number of turn-in documents

5.19.6 Perform care of supply in storage (COSIS).

Timeliness: Perform required inspections that identify discrepant packaging within the required cyclic times or by the Stock Readiness Program.

Quality: IAW Stock Readiness Program Business Rules, AR 710-2, AR 740-3, DA

PAM 700-32, DODM 4140.27, MIL-STD-

2073-1, and local directives.

Random sampling

Lot: Number of COSIS inspections performed within the established timeframes.

5.19.6.1 Determine crating and packaging requirements for storage.

Timeliness: Determination made the same day received.

Quality: Determination made IAW Stock Readiness Program Business Rules, AR 740-3, 2 MIL-STD-2073-1, DA PAM 700-32, and local directives.

Random sampling

Lot: The number of determinations completed documents at the time of

5.19.6.1 Package turn-ins for redirect to DLADS or to depot.

Timeliness: Turn-in items packaged within 1 business day.

Quality: Turn-in items packaged IAW

MIL-STD-2073-1, DA PAM 700-32, AR

740-3, and local directives.

Random sampling

Lot: The number of documents

5.19.8 Perform repairs and scheduled preventive maintenance on Supply Division’s forklift fleet and associated equipment.

Timeliness: Repairs and scheduled preventive maintenance actions performed daily.

Quality: Repairs and scheduled preventive maintenance actions performed IAW local SOPs.

Random sampling

Lot: The number of PM actions performed at the time of surveillance.

Prepare and process DA form 2407 (work orders) for vehicle/equipment repair.

Timeliness: DA form 2407’s prepared for vehicles and equipment by COB next business day.

Quality: DA form 2407’s prepared for vehicles and equipment IAW AR 710-2.

Random sampling

Lot: The number of DA 2407’s processed at the time of surveillance.

Report excess CL VII vehicles, trailers and construction equipment.

Timeliness: Excess CL VII items reported within 1 business day of report of excess.

Quality: Excess CL VII items reported and kept in a suspense file until disposition instructions are received IAW LIS Manual ADSM-18-LIY-AJT-ZZZ-

EM.

Surveillance activity checklist

Lot: Inspect all CL VII items reported at

AQL 90%

HAZARDOUS MATERIAL (HAZMAT)

5.20.1 Support Garrison Commander guidelines for Hazardous Material Control.

Timeliness: Ensure most recent copy is on hand at HMCP.

Quality: AR 200-1, AR 385-10, AR 700- 141, DA PAM 710-7 (In Revision), DA Pam 710-2, AUL (Authorized Use List)

Random sampling

Lot: Compliance at time of sampling.

5.20.2 Process HAZMAT received at the ISSA through GCSS-Army and manage in the Army’s Material Management System, Enterprise Environmental & Safety Occupational Health- Management Information System (EESOH-MIS).

Timeliness: Process and label HAZMAT through EESOH-MIS immediately upon receipt

Quality: The number of SDS printed at the time of surveillance. AR 200-1, TM 38-410

Random sampling

Lot: Percentage HAZMAT items labeled upon receipt: 100-95% green, <95% -90% amber, <90% -80% red, <80% black

5.20.3 Store items with hazard classification (Unit responsible for establishing Authorized Use Lists (AUL) at the 50% level.

Timeliness: Perform location maintenance, to include shelf-life management, inventories of all Authorized to Forecast (ATF) and relocation of assets (bin-to-bin) and create new locations as required.

Quality: Material Release Orders (MROs) Class III (P) in accordance with HMCP internal procedures, AR 710-2 and DA PAM 710 2-2.

Random sampling

Lot: Compliance at time of sampling.

AQL: 90%

5.20.4 Manage shelf-life and turn in expired HAZMAT (material not coded condition A or B)

Timeliness: HMCP sites will not accept Type 1 shelf-life items with no less than 24 months of remaining shelf-life and Type II shelf-life items with no less than 12 months of remaining shelf life.

Quality: Logistics Readiness Center (LRC) Shelf-Life Management Procedures; first in first out rotation of that materiel to limit environmental waste. TM 38-410; 29 CFR (Code of Federal Regulations); DTR 4500.9R, Random sampling

Lot: Established AUL will use the materiel available IAW shelf life in order to limit stock on shelves.

5.20.5 Prepare and turn-in Class III (P) products to DPW Recycle Center once products expiration date has been exceeded, or when product can no longer be extended.

Timeliness: The contractor shall ensure that adequate packing materials are on hand and or requisitioned to delivery of expired products to the recycle center.

Quality: Ensure that products are cleaned and properly packaged or palletized prior to delivery to the recycle center.

Random sampling

Lot: Process request within 1 business day.

AQL: 90%

FUEL OPERATIONS

5.21.1 Maintain at least the required levels of fuel for peacetime storage and war reserves.

Quality: Ensure required levels are maintained in accordance with AR 710- 2.

Random sampling

Lot: Amount of required fuel at any given time.