Attachment J-0200000-07-08-09 MAXIMO INFORMATION.XLSX

XLSX spreadsheet 74 KB Posted Sep 21, 2026

Attached to: NAVAL RESEARCH LABORATORY (NRL) FACILITY SUPPORT SERVICES (FSS)
Solicitation number: N4008027R1001
Issued by: Department of the Navy Naval Facilities Engineering Command

About this file

Written by GovTribe AI · Sep 21, 2026

This file is a technical attachment containing MAXIMO system interface templates and field specifications for data submission related to facility management and asset tracking. The document provides three primary templates for the Naval Research Laboratory (NRL) Facility Support Services contract: Service Provider Information, Asset File Information, and Characteristic Meter Reading Information.

The Service Provider Information template (Attachment J-0200000-06) defines 35 required and optional data fields for work order management, including approved dates, work types, customer reference numbers, locations, reported-by information, status tracking, priority levels, labor hours and costs, material costs, asset assignments, supervisor and lead assignments, and scheduling dates. Work orders must be submitted in pipe-delimited format with required fields including work type, description, location, reported-by party, status, status date, priority, supervisor, labor hours/costs, and work center. The Asset File template (Attachment J-0200000-07) contains 35 fields for asset management covering asset numbers, descriptions, master system/system/subsystem classifications, locations, site IDs, work centers, asset types, inventory categories, costs, installation dates, status, manufacturers, and model information. The Characteristic Meter Reading template (Attachment J-0200000-08) specifies six required fields for recording facility condition assessments, including site identification, asset assignment, meter type, observation values (rated A-R for facilities or 1-5 for utilities), measurement dates, and inspector identification. All three templates require pipe-delimited text file format submissions with specific field lengths and validation against existing MAXIMO value lists prior to submission.

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File	Type	Posted
0100000 C General Information.pdf	PDF	Sep 21, 2026
1602000 C Electrical.pdf	PDF	Sep 21, 2026
1604000 C Wastewater.pdf	PDF	Sep 21, 2026
1601000 C Utility Management.pdf	PDF	Sep 21, 2026
Attachment J-0200000-05(e) Solid Waste Management Report.pdf	PDF	Sep 21, 2026
1502000 J Facility Investment.pdf	PDF	Sep 21, 2026
Attachment J-1502000-05 HVAC and Refrigeration Systems.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-07 Interior and Exterior Lighting Systems.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-10 Lightning Arrestors and Grounding Devices.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-13 Auxiliary Generator Systems.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-16 POL Systems.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-22 Emergency Lighting Systems.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-31 Mass Communication Systems.xlsx	XLSX spreadsheet	Sep 21, 2026
1503030 J Integrated Solid Waste Management.pdf	PDF	Sep 21, 2026
1503060 J Pavement Clearance.pdf	PDF	Sep 21, 2026
Attachment J-1601000-04 (c)- NRL Update Utility Drawings - Chilled Water.pdf	PDF	Sep 21, 2026
Attachment J-1601000-10 Electrical Assets.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1601000-13 UEM-DI Meter Group and the Direct Condition Rating.pdf	PDF	Sep 21, 2026
1502000 C Facility Investment.pdf	PDF	Sep 21, 2026
1503030 C Integrated Solid Waste Management.pdf	PDF	Sep 21, 2026
1503060 C Pavement Clearance.pdf	PDF	Sep 21, 2026
1606000 C Water.pdf	PDF	Sep 21, 2026
Attachment J-0200000-04 NAVFAC 4330 INVOICE FORM.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-0200000-05(b) Form Contractor Significant Incident Report.pdf	PDF	Sep 21, 2026
Attachment J-0200000-05(f) Directions for Process Material Log Sheets.pdf	PDF	Sep 21, 2026
Attachment J-0200000-05(j) Crane and Rigging Gear Accident Report.pdf	PDF	Sep 21, 2026
Attachment J-0200000-11 MAXIMO Data Reporting.pdf	PDF	Sep 21, 2026
Attachment J-0200000-15 ELINs Blank.xlsx	XLSX spreadsheet	Sep 21, 2026
1501000 J Facility Management.pdf	PDF	Sep 21, 2026
Attachment J-1501000-04 - NRL Site Map.pdf	PDF	Sep 21, 2026
Attachment J-1502000-01 Definitions and Acronyms.pdf	PDF	Sep 21, 2026
Attachment J-1502000-03 Sample of E_U_R Orders.pdf	PDF	Sep 21, 2026
Attachment J-1502000-08 Boilers and UPVs.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-12 Compressed Air.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-19 Manual and Automated Doors.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-21 Emergency Eye Wash and Emergency Showers.xlsx	XLSX spreadsheet	Sep 21, 2026
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Attachment J-1502000-26 Boiler Water Testing and Treatment.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-30 Miscellaneous Equipment.xlsx	XLSX spreadsheet	Sep 21, 2026
Attachment J-1502000-32 Installation Facilities Monitoring.pdf	PDF	Sep 21, 2026
1601000 J Utilities Management.pdf	PDF	Sep 21, 2026
Attachment J-1601000-01 Points of Demarcation.pdf	PDF	Sep 21, 2026
Attachment J-1601000-04 (b)- NRL Update Utility Drawings - Domestic Water.pdf	PDF	Sep 21, 2026
Attachment J-1601000-04 (d) NRL 13.8KV SINGLE LINE REV-11.pdf	PDF	Sep 21, 2026
Attachment J-1601000-08 Utility Asset Tagging Guidance.pdf	PDF	Sep 21, 2026
Attachment J-1601000-12 Water Assets.xlsx	XLSX spreadsheet	Sep 21, 2026
1604000 J Wastewater.pdf	PDF	Sep 21, 2026
1501000 C Facility Management.pdf	PDF	Sep 21, 2026
0200000 J Management and Administration.pdf	PDF	Sep 21, 2026
Attachment J-0200000-02 Wage Determination.pdf	PDF	Sep 21, 2026

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1-Service Provider Info

ATTACHMENT J-0200000-06

SERVICE PROVIDER INFORMATION

Interface: Service Provider
VERSION #:	VQU1
Current as of:	18-Dec-17

Version History

VQU1 - Updated to reflect current interface in MAXIMO

TABS
1-Service Provider Info	This Sheet
2-Service Provider Field List	Service Provider Template Data Format Information
3-Service Provider - Template	Sample Excel Format

2-Service Provider Field List

ATTACHMENT J-0200000-06

SERVICE PROVIDER INFORMATION - FIELD LIST

	Interface: Service Provider
	VERSION #: VQU1
	Current as of: 43087
	Service Provider (BOSC1) is a pipe delimited file.
	Position	Name	Required	Length
Limit	Data Format Note	Field Definition	Content Notes

USMCMAX_FIELD

1	Approved Date	Y	10	MM/DD/YYYY hh:mm:ss	The Date on which the Work Order was last approved. If the file contains an Approved Date, then this date will be pulled over to the record.
	APPROVEDDATE
2	Work Type	Y	15

Must match Value List in Maximo.

(Cross-walked field). Must match Crosswalk	Identifies the work order's type.
Example types are: preventive maintenance, corrective maintenance, emergency maintenance, capital project, and event report.	Value list in Maximo	WORKTYPE
	3	Customer Reference Number	Y	10		Contractors internal work order tracking number. Will update Record if Value is found in Maximo otherwise new record (Work order) will be created.		SERVPRVREFCODE
	4	Description	Y	150		Describes the work order.
		DESCRIPTION
	5	Location	Y	30	Must match Value List in Maximo	Identifies the work order's location. This is not necessarily the asset's location, however, if an asset is entered, its location will default here.
- If the Location is null, in the inbound file, then this field is defaulted to the site's base location.	Value list in REFERENCE SPREADSHEET	LOCATION
	6	Reported By	Y	62	Must match Value List in Maximo	Identifies the person reporting the work order.	Value list in REFERENCE SPREADSHEET	REPORTEDBY
	7	Master System	N	N/A	Not used			N/A
	8	Status	Y	16	(Cross-walked field.)
Must match Crosswalk	Status of the work order, for example, in progress, waiting on material, waiting for approval, completed, or closed.	Value list in REFERENCE SPREADSHEET	STATUS
	9	Status Date	Y	10	MM/DD/YYYY hh:mm:ss			STATUSDATE
	10	Priority	Y	12	(Cross-walked field.)
Must match Crosswalk	Identifies the importance of the work order, from 0-999, where 0 is the lowest priority and 999 is the highest. If the Priority is null, in the inbound file, then this field is defaulted.	Value list in REFERENCE SPREADSHEET	WOPRIORITY
	11	Actual Start	N	10	MM/DD/YYYY hh:mm:ss			ACTSTART
	12	Actual Finish	N	10	MM/DD/YYYY hh:mm:ss			ACTFINISH
	13	Supervisor	Y	30	Must match Value List in Maximo		Value list in Maximo	SUPERVISOR
	14	Labor Hours(Actual)	Y	8	Number (2 decimal places)			ACTLABHRS

15 Labor Cost(Actual) Y 10 Number (2 decimal places) ACTLABCOST

16 Material Cost(Actual) Y 10 Number (2 decimal places) ACTMATCOST

17	Duration	N	8	Number (2 decimal places)	Estimated remaining number of hours needed to complete the work.		ESTDUR
18	Asset	Y	25	Must match an existing ASSETNUM in Maximo	The asset number used must exist in USMCMAX prior to submission, or the record will be rejected.	Value list in REFERENCE SPREADSHEET

	ASSETNUM
	19	Target Finish	N	10	MM/DD/YYYY hh:mm:ss			TARGCOMPDATE
	20	Target Start	N	10	MM/DD/YYYY hh:mm:ss			TARGSTARTDATE
	21	Reported Date	Y	10	MM/DD/YYYY hh:mm:ss			REPORTDATE
	22	Lead	Y	30	Must match Value List in Maximo	Lead person responsible for the work.	Value list in Maximo	LEAD
	23	Scheduled Start	N	10	MM/DD/YYYY hh:mm:ss			SCHEDSTART
	24	Scheduled Finish	N	10	MM/DD/YYYY hh:mm:ss			SCHEDFINISH
	25	Modified Date	Y	10	LEAVE BLANK	Leave blank/Do Not Use	Leave blank/Do Not Use	CHANGEDATE
	26	Modified By	Y	30	LEAVE BLANK	Leave blank/Do Not Use	Leave blank/Do Not Use	CHANGEBY
	27	PMNEXTDUEDATE	N	4	MM/DD/YYYY hh:mm:ss			PMNEXTDUEDATE
	28	Is Task?	Y	1		Yes or No		ISTASK
	29	Parent WO	N	10	Length Limit: 250	Must exist in USMCMAX prior to submission or the record will be rejected.	Must exist in MAXIMO prior to submission or the record will be rejected.	PARENT
	30	Work Order	Y	10	Must match Value List in Maximo	Used in updating record status on existing records.		WONUM
	31	Detail Location	N	250				DETAILLOC
	32	CLIN	N	30		Contract Line Item Number		CLIN
	33	Customer Ref Code	N	8	Must match Value List in Maximo		Value list in REFERENCE SPREADSHEET	CUSTOMERCODE
	34	Sub Work Type	N	15	(Cross-walked field).
Must match Crosswalk	Defaulted field based on the value of worktype		SUBWORKTYPE
	35	Work Center	Y	8	Must match Value List in Maximo		Value list in Maximo	PERSONGROUP

3-Service Provider-Template

	ATTACHMENT J-0200000-06
SERVICE PROVIDER INFORMATION - TEMPLATE		ATTACHMENT J-0200000-07

SERVICE PROVIDER INFORMATION - TEMPLATE

Interface: Service Provider

VERSION #: VQU1

Current as of: 43087

Position

Name

Approved Date

Work Type

Customer Reference Number

Description

Location

Reported By

Master System

Status

Status Date

Priority

Actual Start

Actual Finish

Supervisor

Labor Hours

(Actual)

Labor Cost

(Actual)

Material Cost

(Actual)

Duration

Asset

Target Finish

Target Start

Reported Date

Lead

Scheduled Start

Scheduled Finish

Modified Date

Modified By

PMNEXTDUEDATE

Is Task?

Parent WO

Work Order

Detail Location

CLIN

Customer Ref Code

Sub Work Type

Work Center

Required Field(s)

NOTES:

• ONLY COLUMNs 1-35, and rows containing data should be be included in the FLAT-FILE SUBMISSION;

• Pipe Delimited (.txt) - | (Pipe is at the end of the column. Must have 35 PIPEs per row.)

1-Asset File Info

ATTACHMENT J-0200000-07

ASSET INFORMATION

Interface: Asset File
VERSION #:	V2
Current as of:	26 April 2017

Version History

V1 - Updated to reflect current interface in MAXIMO

V2 - Added 3 additional fields (OPT): Asset Comment, PM Program & PM Plan

TABS
1-Asset File Info	This Sheet
2-Asset File Field List	Asset Template Data Format Information
3-Asset File - Template	Sample Excel Format

2-Asset File Field List

ATTACHMENT J-0200000-07

ASSET FILE FIELD LIST

Interface: Asset File

VERSION #:V2

Current as of: 26 April 2017

	Position	Name	Required	Length
Limit	Data Format Note	Content Notes
	MAXIMO Field Name
	1	AssetNum	Y	25			ASSETNUM
	2	Changed Date	N		MM/DD/YYYY		CHANGEDATE
	3	Description	Y	100			DESCRIPTION
	4	Long Description	N	1,000			LONGDESCRIPTION
	5	Master System	Y		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET.

POSITIONs 5,6,and 7 should not only be on the value list but be related in the UNIFORMAT Hierarchy: D30, D3010, D3010100 etc…	MASTERSYSTEM
	6	System	Y	Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET.

POSITIONs 5,6,and 7 should not only be on the value list but be related in the UNIFORMAT Hierarchy: D30, D3010, D3010100 etc…	SYSTEM
	7	Sub-System	Y	Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET.

POSITIONs 5,6,and 7 should not only be on the value list but be related in the UNIFORMAT Hierarchy: D30, D3010, D3010100 etc…	SUBSYSTEM
	8	Location	Y	Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET	LOCATION
	9	Site ID	Y	Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET -or-
For this contract only: XXXXX	SITEID
	10	Work Center (Person Group)	Y	Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET -or-

For this contract:

- use the following identifier "XXXX"	PERSONGROUP
	11	Asset Type	Y		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET	ASSETTYPE
	12	Asset Quantity	N		Integer		QUANTITY
	13	Inventory Category	Y		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET	INVENTORYCATEGORY
	14	Purchase Price	N		Integer		PURCHASEPRICE
	15	Budgeted Cost	N		Integer		BUDGETCOST
	16	Replacement Cost	Y		Integer		REPLACECOST
	17	Meter Group	N		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET	GROUPNAME
	18	Belongs To (Parent)	N		Must match an existing ASSETNUM in Maximo.	Asset Number of Parent. The asset and its parent can't be created in the same file	PARENT
	19	Contract Number	N	25			Appended to LONGDESCRIPTION
	20	Task/Delivery Order Number	N	25			Appended to LONGDESCRIPTION
	21	Drawing Reference ID	N	25			Appended to LONGDESCRIPTION
	22	Warranty Expiration Date	N		MM/DD/YYYY		Appended to LONGDESCRIPTION
	23	Status Date	N		LEAVE BLANK	Leave blank/Do Not Use	STATUSDATE
	24	Installation Date	Y		MM/DD/YYYY		INSTALLDATE
	25	Asset Status	N		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET -or-
"Operating" for NEW and "Decommissioned or DEA" for removed equipment	STATUS
	26	CLASSSTRUCTUREID	N		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET	CLASSSTRUCTUREID
	27	Job Plan Code	N	25			Appended to LONGDESCRIPTION
	28	Equipment Tag Number	N	25			Appended to LONGDESCRIPTION
	29	Additional Loc Info	N	250			ADDLOCINFO
	30	Manufacturer	N		Must match Value List in Maximo	Value list in REFERENCE SPREADSHEET	MANUFACTURER
	31	Model Number	N	25			MODEL
	32	Serial Number	N	25			SERIALNUM
	33	Asset Comment	N	100			ASSETCOMMENT
	34	Standard Eval Results
(PM Plan)	N	15	Values Depend on Asset Type (i.e. UTILITIES, FACILITIES)	Not required, but will default to N/A or NTE if left blank. Valid values determined by Asset Type (Position 11)	STANDARDEVAL
	35	PM Standard Applies
(PM Program)	N	15	Values Depend on Asset Type (i.e. UTILITIES, FACILITIES)	Not required, but will default to N/A or NTE if left blank. Valid values determined by Asset Type (Position 11)	PMSTANDARD
	N/A

3-Asset File Template

	ATTACHMENT J-0200000-07
ASSET FILE TEMPLATE		ATTACHMENT J-0200000-XX

ASSET INFORMATION

Interface: Asset File

VERSION #: V2

Current as of: 26 April 2017

Position

Name

AssetNum

Changed Date

Description

Long Description

Master System

System

Sub-System

Location

Site ID

Work Center (Person Group)

Asset Type

Asset Quantity

Inventory Category

Purchase Price

Budgeted Cost

Replacement Cost

Meter Group

Belongs To (Parent)

Contract Number

Task/Delivery Order Number

Drawing Reference ID

Warranty Expiration Date

Status Date

Installation Date

Asset Status

CLASSSTRUCTUREID

Job Plan Code

Equipment Tag Number

Additional Loc Info

Manufacturer

Model

Serial #

Asset Comment

PM Plan

PM Program

Required Field(s)

(on new Asset)

• ONLY COLUMNs 1-35, and rows containing data should be be included in the FLAT-FILE SUBMISSION;

• Pipe Delimited (.txt) - | (Pipe is at the end of the column, before the return. Must have 35 PIPEs per row.)

• New assets & asset updates (to different assets) can be completed at the same time. An asset can't be created and updated at the same time.

1-Characteristic Meter Info

ATTACHMENT J-0200000-08

CHARACTERISTIC METER READING INFORMATION

Interface: Characteristic Meter Reading
VERSION #:	v2
Current as of:	30 Sept 2016

Version History

v1 - Updated to reflect current interface in MAXIMO (December 12, 2012)

v2 - Updated to relect Utilities (DI) values only range from 1 to 5, not 10 (Sept 30, 2016)

TABS
1-Characteristic Meter Reading Info	This Sheet
2-Characteristic Meter Reading Field List	Characteristic Meter Reading Template Data Format Information
3-Characteristic Meter Reading - Template	Sample Excel Format
4-Observation Values	Valid Observation values as of 9/2016

2-Characteristic Meter Fields

ATTACHMENT J-0200000-08

CHARACTERISTIC METER READING INFORMATION - METER FIELDS

Interface: Characteristic Meter Reading

VERSION #: v2

Current as of: 30 Sept 2016

	Position	Name	Required	Length
Limit	Data Format Note	Field Definition	Content Notes	NAVFAC

MAXIMO_FIELD

(MEASUMENT / ASSETMETER)

See Note Below 1 Site Y 8 UPPER Must match Value List in Maximo Value list in REFERENCE SPREADSHEET

SITEID / SITEID
2	Asset	Y	25	Must match an existing ASSETNUM in Maximo	The asset number used must exist in MAXIMO prior to submission, or the record will be rejected.	Value list in REFERENCE SPREADSHEET

ASSETNUM / ASSETNUM
3	Meter	Y	15	UPPER	The value listed in the third position must be an existing, valid Maximo DCR or UCR meter.	Value list in REFERENCE SPREADSHEET

METER NAME /

METER NAME

	4	Observation	Y	254	ALN	Last Reading/Observation value. Must be a valid value in MAXIMO	Value must match existing value in Maximo list. Current value list included on
Tab 4 - Observation Values	OBSERVATION / LASTREADING
	5	Measurement Date	Y	10	MM/DD/YYYY hh:mm:ss	Date Observation was recorded		MEASUREDATE / LASTREADINGDATE
	6	Inspector	Y	30	Must match Value List in Maximo	Identifies the person reporting the observation	Value list in REFERENCE SPREADSHEET

INSPECTOR / LASTREADINGINSPCTR

NOTE (MAXIMO/FIELD):

The observation information is filed in one of two locations. If the observation is the MOST CURRENT reading (by Measurement Date) - it is filed in the MEASUREMENT Table. If the data when received is not the most current, it is filed in the ASSETMETER Table. The filing location is irrelevant to the inteface use, but this information is provided to prevent confusion when reviewing the data in Maximo.

When reviewing the data in Maximo (after processing) - If the meter reading being imported is newer than the last reading applied to the Assets record, a new meter reading entry will also be added to the Assets record’s Meter tab. If the imported record is older than the last reading, it will only be visible in the (Select Action) “Manager Meter Reading History” dialog box, “Characteristic Meter Readings” tab.

3-Characteristic Meter Template

ATTACHMENT J-0200000-08

CHARACTERISTIC METER READING INFORMATION - TEMPLATE

Interface: Characteristic Meter Reading

VERSION #: v2

Current as of: 30 Sept 2016

Position	1	2	3	4	5	6
Name	Site	Asset	Meter	Observation	Measurement Date	Inspector
Required Field(s)	Y	Y	Y	Y	Y	Y

• ONLY POSITIONs 1-6, and rows containing data should be be included in the FLAT-FILE SUBMISSION;

• Pipe Delimited (.txt) - | (Pipe is at the end of the column. Must have 7 PIPEs per row. Last PIPE indicates end of line (EOL))

4-Observation Values

	ATTACHMENT J-0200000-08
CHARACTERISTIC METER READING INFORMATION - OBSERVATION VALUES		ATTACHMENT J-0200000-XX

CHARACTERISTIC METER READING INFORMATION

Interface: Characteristic Meter Reading

VERSION #: v2

Current as of: 30 Sept 2016

OBSERVATION VALUES

FACILITIES (DCR):
A	(Amber)
A+	(Amber Plus)
A-	(Amber Minus)
G	(Green)
G+	(Green Plus)
G-	(Green Minus)
R	(Red)
R+	(Red Plus)
R-	(Red Minus)

UTILITIES (UCR):
1	(Best/Highest CI Ranking)
2
3
4
5	(Worst/Lowest CI Ranking)

File details come from the government source that posted it. Updated Sep 21, 2026.