attachment-9-bid-3061-26-spreader-specs.docx

This is a competitive bid specifications document for the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, supporting RFB 3061-26 for spreader parts, dump bodies, and plows. The procurement encompasses five primary equipment categories: spreader parts, dump bodies in 4-6 and 10-12 cubic yard configurations, snow plows and wings, replacement blades, and anti-icing spray systems for use by Coos County and statewide applications. Estimated annual quantities range from 5 to 810 units depending on the equipment category. The bid submission deadline is August 29, 2025, at 11:00 AM Eastern Time, with questions accepted until August 22, 2025. The contract will commence on November 1, 2025, and run through October 31, 2030, with potential two-year extensions available. Technical specifications are exceptionally detailed, requiring vendors to meet strict manufacturing standards including snowplow blades with specific carbide insert properties, dump bodies constructed from 8-gauge high-tensile steel, and hydraulic systems with precise component requirements. Bidders must provide comprehensive documentation including technical drawings, safety data sheets, and certificates of conformance.

Four primary manufacturers are pre-approved for critical components: Everest, LaRochelle, Viking, and Tenco, each required to demonstrate capability to produce a minimum of 100 units annually. Successful vendors must maintain general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, provide quarterly and annual usage reports, and offer a one-year warranty on new equipment. The state offers financial incentives including prompt payment discounts of 0.25% for payments within 20 days and 0.50% for payments within 10 days, with orders over $50,000 receiving the higher discount rate. Vendors must demonstrate emergency preparedness capabilities and provide 24-hour product recall notification. Political subdivisions and nonprofit agencies are eligible to participate; however, no specific set-aside designations for disadvantaged enterprises are mentioned in the documentation.