addendum-3-bid-3061-26.pdf

This addendum is issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, to modify the bid closing date and time for Request for Bid 3061-26 regarding Spreader Parts, Dump Bodies, and Plows. The revised bid closing date is October 16, 2025, at 1:30 PM Eastern Time. The procurement encompasses five primary equipment categories: spreader parts, dump bodies in 4-6 and 10-12 cubic yard configurations, snow plows and wings, replacement blades, and anti-icing spray systems for Coos County and statewide use. The contract term runs from November 1, 2025, through October 31, 2030, with potential two-year extensions available. Estimated annual quantities range from 5 to 810 units across different equipment categories. Technical specifications require vendors to meet strict manufacturing standards, including snowplow blades with specific carbide insert properties and dump bodies constructed from 8-gauge high-tensile steel. Bidders must provide comprehensive documentation including technical drawings, safety data sheets, and certificates of conformance.

Four primary manufacturers are pre-approved for critical components: Everest, LaRochelle, Viking, and Tenco, with mandatory capability to produce a minimum of 100 units annually. Vendors must maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate and provide quarterly and annual usage reports. The state offers financial incentives including prompt payment discounts of 0.25% for payments within 20 days and 0.50% for payments within 10 days, with orders exceeding $50,000 receiving the higher discount rate. All changes noted in addendums supersede previously submitted documents and must be submitted with the bid. The purchasing agent for this procurement is Jonah Rosa, and complete bid documents and addendums are available on the New Hampshire Division of Procurement and Support Services website.