attachment-1-bid-3061-26-offer-sheet-rev.xlsx

This is a bid offer sheet for RFB 3061-26 issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, for spreader parts, dump bodies, and plows to serve Coos County and statewide winter maintenance operations. The procurement encompasses six primary categories: spreader parts (including extender cables, connectors, amplifiers, and sensors); dump bodies in 4-6 and 10-12 cubic yard configurations; snow plows and wings in various weights and configurations; replacement blades and shoes; anti-icing spray systems; and hydraulic systems. Estimated annual quantities vary significantly across categories, ranging from 5 units for certain plow types to 810 units for replacement blades, with dump bodies estimated at 10-50 units annually and spreader parts quantities specified individually by item number. The bid deadline is August 29, 2025, at 11:00 AM Eastern Time, with questions due by August 22, 2025. The contract term runs from November 1, 2025, through October 31, 2030, with potential two-year extensions available. Bidders are not required to submit pricing on all categories and may selectively bid on specific items or categories.

Vendors must provide unit pricing for selected items, with the offer sheet calculating extended prices and total estimated annual costs per category. Four pre-approved manufacturers—Everest, LaRochelle, Viking, and Tenco—are identified for critical components, requiring demonstration of annual production capacity of at least 100 units. All bidders must maintain general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, provide quarterly and annual usage reports, and offer one-year warranties on new equipment. The state provides financial incentives including prompt payment discounts of 0.25% for 20-day payments and 0.50% for 10-day payments, with higher discount rates applicable to orders exceeding $50,000. Vendors must demonstrate emergency preparedness capabilities and provide 24-hour product recall notification. Bidders are required to submit manufacturer specifications, technical drawings, safety data sheets, and certificates of conformance with their offers.