attachment-7-bid-3061-26-anti-icing-specs.docx

This is a technical specification document for an anti-icing spray system component included in a competitive bid (RFB 3061-26) issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services. The procurement targets spreader parts, dump bodies, plows, and related winter maintenance equipment for Coos County and statewide use across five primary equipment categories. The bid encompasses anti-icing spray systems alongside snowplow blades, dump bodies in 4-6 and 10-12 cubic yard configurations, spreader parts, and replacement blades. Estimated annual quantities range from 5 to 810 units depending on equipment category. Questions from potential bidders are accepted until August 22, 2025, with bids due on August 29, 2025, at 11:00 AM Eastern Time. The contract will commence on November 1, 2025, and continue through October 31, 2030, with potential two-year renewal extensions available.

Vendors must meet strict manufacturing and technical specifications, including detailed requirements for hydraulic systems, component tolerances, and safety standards. Four primary manufacturers—Everest, LaRochelle, Viking, and Tenco—are pre-approved for critical components and must demonstrate capability to produce a minimum of 100 units annually. All bidders must carry general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, provide quarterly and annual usage reports, and offer a one-year warranty on new equipment. The state offers prompt payment discounts of 0.25% for payments within 20 days and 0.50% for payments within 10 days, with orders exceeding $50,000 qualifying for the higher discount rate. Vendors must demonstrate emergency preparedness capabilities and provide 24-hour product recall notification. Political subdivisions and nonprofit agencies are eligible to participate, with no specific set-asides designated for disadvantaged enterprises.