Attachment 14P - QMS - Maritime E procedures - N9.91.3590.1-Q Rev 2.pdf

Military Sealift Command Managers� Internal Control- Quality Management System

Procedure

N9.91.3590.1-Q Rev 2

Endorsed by the QMS Steering Committee

Issued By:

Steven C. Cade Executive Director

SSIC: 3590

PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED (GOGO)

SHIPS

REFERENCES:

(a) 10 U.S.C. Section 1125, Recognition for Accomplishments

(b) DODD 1348.19, Award of Medals, Trophies, Badges, and similar Honors in

Recognition of Accomplishments

(c) DON Civilian Human Resources Manual, Subchapter 451.1, Civilian Awards

Guidance

(d) DON Civilian Human Resources Manual, Subchapter 451.2, Implementation

(e) COMSCINST 3590.2C �Maritime Excellence Award Program for Military Sealift

Command Civil Service-Manned Ships

(f) COMSCINST 3502.2, MSC Training and Readiness Manual

1. PURPOSE: As authorized by references (a) and (b), this instruction sets procedures/processes for implementing the Military Sealift Command�s (MSC) Maritime Excellence (�E�) Award Program for MSC Government Owned and Government Operated (GOGO) (civil service-manned) ships per reference (c).

2. BACKGROUND / OBJECTIVES / APPLICABILITY:

2.1 The Commander, Military Sealift Command provides sealift support for the Department of Defense and other Federal agencies; operates and maintains ships providing mobile logistic and service support to the fleet; and supports scientific, military, and other programs. To successfully complete these diverse missions, MSC ships must achieve and maintain high standards of readiness and performance. The Maritime �E� Ship Award promotes competition and recognizes ships that achieve the highest degree of operational readiness, performance, efficiency, reliability, productivity, and safety during the calendar year. This Instruction does not supersede or modify any other award programs, such as personnel awards programs per reference (d).

2.2 Objectives: To delineate the processes and procedures for evaluating and selecting the Maritime �E� award nominees and winners.

CADE.STEVEN.CH

ARLES.107570036

Digitally signed by

CADE.STEVEN.CHARLES.107

5700365 Date: 2022.03.07 17:23:15 -05'00'

MSC Managers� Internal Control-Quality Management System Procedure N9.91.3590.1-Q

Rev 2

PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

(GOGO) SHIPS

2.3 Applicability: This instruction is applicable to all GOGO (civil service-manned) ships.

2.3.1 Ship eligibility for Maritime �E� Ship Awards. Only ships that have been Ready for Tasking (RFT) for at least 8 of the 12 months of each competitive cycle are eligible for the Maritime �E� Ship Award.

2.3.2 Selection Factors for Maritime �E� Ship Awards. Nominations for the Maritime �E� Ship Award will be based on sustained superior performance in fulfilling the nominated ship�s assigned mission(s). Managers will consider all information sources (e.g., command inspections, ship reports, sponsor, operational commanders, Area Commanders reports; etc.) in nominating ships. Conversely, any adverse communications or reports received for less than satisfactory performance will be considered a disqualifying factor. A ship should be evaluated in relation to other ships in the same program office, class and category.

3. PROCEDURES / PROCESSES:

Note. Each of the evaluation factors will be graded as specified below:

Score: 10 = Excellent Score: 8 = Very Good Score: 6 = Good Score: 4 = Fair Score: 0 = Poor Score: Disqualifier = FAIL (Disqualifiers remove vessel from consideration until next cycle)

3.1 Readiness and Performance Category 1- Shipboard Operational Execution /RFT per year.

Note. Disqualifiers for this section:

3.1.1 Any of the following ATFP Training items out of parameters (below 90%) for two or more months per calendar year.

3.1.1.1 AT Level I training

3.1.1.2 Active Shooter Annual training

3.1.2 Weapon certification (5 pistol, 5 shotgun, 3 rifle) below requirements for two consecutive months or three months or more during a calendar year.

3.1.3 Any of the following items out of periodicity for three or more months (not necessarily consecutive) out of the year:

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

(GOGO) SHIPS

3.1.3.1 FP Monthly Drill

3.1.3.2 FP Annual Self-Assessment

3.1.3.3 ATO not onboard or not meeting training, qualification requirements.

3.1.3.4 Ship Reaction Force (SRF) below requirements for two consecutive months or three months or more during a calendar year.

3.1.4 CBRN Disqualifications.

3.1.4.1 CBRN-O missing for three months during the CY.

3.1.4.3 CBRN BASIC below 90% for two months or more.

3.1.4.4 CBRN INDOC below 90% for two or more months during a CY.

3.1.4.5 CMWD system not operational for three months during the CY

(Exception to policy will N/A for grading).

3.1.4.6 CBRN drills below requirement for any quarter during the CY.

Note. See N3 and N5 and Ship Program Manager Tier 3 Instruction for more detailed evaluation plans.

3.1.5 Readiness of the ship and its crew to conduct its assigned mission(s).

3.1.6 Submission of timely and accurate operational reports.

3.1.7 Capability of ship�s crew to control damage, fight fires, and handle other shipboard emergencies.

3.1.8 Performance in spot checks.

3.1.9 Responsiveness of the ship to normal operational requirements, and emergency operational situations.

3.1.10 Personnel management in planning and organizing work.

3.1.11 Budget administration and control of overtime expenditures.

3.2 Readiness and Performance Category 2 � Engineering (Shipboard Operational

Execution

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

(GOGO) SHIPS

Note. Disqualifiers for section 3.2 include the following:

3.2.1 Ships with a Material Readiness Quotient (MRQ) score that falls below 50 at any time during the year. Engineering Status Report calculates an MRQ to reflect shipboard conditions based upon analysis of ashore data, Vessel Self-Assessment, Port Engineer Vessel Inspection, SMART and OCI inspections.

3.2.2 Ships with less than an 80% Preventative Maintenance completion rate in Shipboard Automated Maintenance Management System.

3.2.3 Ship�s maintenance and preservation.

3.2.4 Fuel oil consumption consistent with mission requirements.

3.2.5 Environmental Protection and Energy Conservation.

3.3 Readiness and Performance Category 3 � Command and Control

Note. Disqualifiers for this section include the following:

3.3.1 Failure of a scheduled shipboard Defense Information Systems Agency, Command Cybersecurity Readiness Inspection or FLEET CYBER COMMAND, Cyber Security Inspection that results in disconnection from the DODIN.

3.3.2 Failure of a shipboard MSC Communications Security (COMSEC) audit during a Maritime E evaluation period.

3.3.3 Three or more COMSEC Incidents during a Maritime E evaluation period.

3.3.4 Submission of network vulnerability scans older than ninety (90) days during any part of the Maritime E evaluation period unless the ship is in a regular overhaul or Mid Term Availability.

Note. See N6 Tier 3 instruction for more detailed evaluation plans.

3.3.5 Effectiveness of Information Systems security program.

3.3.6 Communications and Information Technology (IT) operations.

3.3.7 COMSC

3.3.8 Cyber and Information Assurance compliance (i.e., timely patching, scanning, etc. related to onboard IT infrastructure).

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

3.4 Readiness and Performance Category 4 � Logistics Management

Note. Disqualifiers for this section include the following:

3.4.1 Grossly negligent or confirmed criminal activity. Including, but not limited to:

3.4.1.1 Falsifying contractual and financial documents (e.g. husbanding).

3.4.1.2 Loss of accountability.

3.4.1.3 Inventory validity less than 70%.

3.4.1.4 Provisions inventory validity less than 70%.

3.4.1.5 Material Outstanding File (MOF) validity<= 89.99%.

a. Loss of accountability (arms, ammunition (CAT 1 and CAT 2)).

b. Outbreak of food-borne illness attributable to shipboard sanitation and food preparation practices.

3.4.2 Supply Department Administration.

3.4.2.1 Supply Department Turnover Letter Completion and Submission.

3.4.3 End Use Inventory Management.

3.4.3.1 Range and Depth

3.4.3.2 Material Inspection and Receipt

3.4.3.3 Excess Material Management

3.4.3.4 Hazardous Material Management

3.4.3.5 Inventory Validity

3.4.3.6 Excess On-Order Management

3.4.3.7 DLR Management

3.4.3.8 Net Effectiveness & Gross Effectiveness

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

(GOGO) SHIPS

3.4.4 Requirements Management.

3.4.4.1 Material Outstanding File Management

3.4.4.2 Receipt and Issue Processing

3.4.5 Ship Husbanding.

3.4.5.1 Port Visit File Maintenance

3.4.5.2 Current Departmental Accountable Official Designations (DD Form

577)

3.4.6 Afloat Food Service Management.

3.4.6.1 Food Service Production: (includes Menu Planning, Recipe Preparation, Conservation, Acceptability and Customer Service).

3.4.6.2 Food Service Accountability: includes Financial Records;

Accountability File Maintenance; Inventory Management and Validity; Food Service Accountable Spaces Security; and Provisions Receipt Processing.

3.4.6.3 Training: includes required sanitation training annually for food service management personnel and workers.

3.4.6.4 Sanitation and Equipment: includes: Food Storage and Protection;

Food Service Spaces and Equipment; Personnel, Sanitary Facilities; Laundry, Waste Management; Water and Ice Sanitation; and Monthly Medical Food Service Inspections results.

3.4.7 Cargo Management (CLF Ships Only).

3.4.7.1 Provisions Inventory Validity

3.4.7.2 Shipboard Sanitation Results

3.4.8 Ordnance Management (E-ships & T-ARS). Explosive Safety Program results.

3.5 Readiness and Performance Category 5 � Purchase Card Program Compliance Note: Disqualifiers for this section include the following:

3.5.1 Late certification or payment of a Purchase Order in Financial Management

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

(GOGO) SHIPS

System.

3.5.2 Misuse, abuse, fraud, or administrative discrepancies.

3.5.3 Failure to provide files to the HL 5 APC for audit

3.5.4 Not completing training and submitting certificates to HL 5 before they are due.

Note. See N10 Tier 3 instruction for more detailed evaluation plans.

3.6 Readiness and Performance Category 6 � Ship Safety

Note: 1. Disqualifiers for this section include the following:

3.6.1 A personal injury or accident attributed to contributory negligence on the part of the crew.

3.6.2 Any Class B mishap or higher, in a year.

3.6.3 More than 4 Class C lost time injuries in a year.

3.6.4 Excessively high Afloat Operational Safety Assessment Z-score.

3.6.5 Navy Occupational Safety A and Health (NAVOSH) program Finding with a Risk Assessment Code of 2 or higher (prior to correction).

Note. See N02FS Tier 3 instruction for more detailed evaluation plans.

3.6.6 Frequency of accidents, accident rate, and effectiveness of actions taken to reduce or prevent accidents.

3.6.7 Frequency of ship mishaps, cargo mishaps, helicopter safety, and effectiveness of actions taken to reduce or prevent them.

3.6.8 Submission and resolution of Safety Management System findings within the ship�s capability.

3.6.9 Effectiveness of the NAVOSH Program in detecting and correcting hazards and unsafe working conditions.

3.6.10 Shipboard NAVOSH training program.

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

(GOGO) SHIPS

3.6.11 Submission of timely and accurate NAVOSH reports.

3.7 Readiness and Performance Category 7 � Explosives Safety Management.

Note. See N4/N47 Tier III work process �Explosives Safety Management Program scoring�.

3.7.1 All GOGO. Loss of accountability of �any� arms, ammunition and explosives.

3.7.2 Only AKE, AOE, ARS, & EPF.

3.7.2.1 Shipboard Explosive Safety Inspection score less than 70%.

3.7.2.2 Incomplete or not performed semi-annual Physical Security Survey.

3.7.2.3 Incomplete or not completed Shipboard Explosives Safety Self-assessment.

3.7.2.4 Incomplete or not completed monthly explosives safety meeting.

3.7.3 Only AKE, AOE, ARS, EPF, & AO, ATF. Incomplete or not completed annual Ammunition and Explosives Qualification and Certification Self-assessment.

3.8 Readiness and Performance Category 8- Other.

Note. Disqualifiers for this section include the following:

3.8.1 Contributory negligence on the part of the crew for any major mishap ((e.g.

grounding, collision, catastrophic equipment damage).

3.8.2 Loss of USCG Certificate of Inspection.

3.8.3 Greater than 5 findings on an Information Systems Management audit.

3.8.4 Loss of accountability (Controlled Substance Inventory).

Note. See Security Office N00S and Medical Dept. Tier 3 instruction for more detailed evaluation plans regarding physical security programs.

3.8.5 Record of navigating the ship safely.

3.8.6 Effectiveness of physical security programs.

3.8.7 Commendations for exemplary performance by ship or crewmembers.

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PROCESS FOR NOMINATING AND SELECTING MARITIME �E� AWARD

WINNERS - GOVERNMENT � OWNED AND GOVERNMENT - OPERATED

4. RECORDS & REPORTS:

4.1 Individual scoring entities retain scoring records.

5 DEFINITIONS:

5.1 None

6. PROCESS MANAGEMENT: None

6.1 None.

7. REVISIONS:

7.1 Original