ATTACHMENT 12 - XGFG182009 SAP Single Source Determination_Andover.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

SINGLE SOURCE DETERMINATION FOR ACQUISITIONS NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD AS DEFINED IN

FAR 2.101

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER (within its warrant authority) DETERMINES THAT ONLY ONE SOURCE IS AVAILABLE IAW FAR 13.106-1(b). THIS DETERMINATION SHALL BE SUPPORTED WITH FULL JUSTIFICATION FOR SINGLE SOURCE FROM THE CUSTOMER. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

QUOTE/SOLICITATION NUMBER: W50S9F-22-R-0006

ESTIMATED AMOUNT (Not exceeding $250,000): $234,000

DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

Andover Automated Controls is a state of the art building automation system that adds efficiency to the Heating, Ventilation and Air Conditioning (HVAC) and is used to monitor and control facility HVAC equipment. It is also used to monitor and control facility door security base wide.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR

SERVICES CAN BE USED:

The 115FW currently employs Andover Automated Controls equipment and systems for our base-wide HVAC, power, and door security systems.

The overall system incorporates a central reporting station that is located within the Civil Engineering Squadron with transceivers located in every building on base and communicates back to the central reporting station. Andover equipment/systems are proprietary in nature and no other manufacturer's equivalent products can communicate and support the current Andover system currently employed at this installation. To install another manufacturer's equipment/systems would require substantial duplication of cost to the government not expected to be recovered through completion resulting in unacceptable delays in fulfilling the agency's requirements. This estimated cost for converting the entire installation to a new automated control system would be well over $6M for the 27 facilities currently implementing this system.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES AND DETAILED

DESCRIPTION OF MARKET RESEARCH PERFORMED:

Several other ANG installations have Andover equipment and systems in use for the same purposes. As stated above, to install another manufacturer's equipment/systems would require substantial duplication of cost to the Government not expected to be recovered through competition resulting in unacceptable delays in fulfilling the agency's requirements. It is customary industry practice for manufacturers to limit proprietary information to technicians who have been properly trained and certified on how to install, maintain, repair, and integrate their equipment and systems.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND

OPEN COMPETITION HAS NOT BEEN DEVELOPED OR IS NOT AVAILABLE:

Andover systems and items are already in place at the installation, and in this instance no other manufacturer's systems or items will communicate and work with the current system. The cost to convert a new system is not reasonable compared to the cost to maintain parts of the current system.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

The Government will continue to seek out vendors proposing cost-effective solutions that meet the Government's needs. Additionally, we will continue to conduct market research to find equipment/systems that are not proprietary in nature.

I certify that the statements above are complete and correct to the best of my knowledge.

MEGHAN M. PLENDL, LtCol, Contracting Office Representative, 115th FW CES

TELEPHONE NUMBER DATE

DAVID W. MATTILA, Maj, Contracting Specialist, 115th FW MSC TELEPHONE NUMBER DATE

ZACHARY R. TEVIS, Contracting Officer, WI USPFO TELEPHONE NUMBER DATE