Attachment_1_-_Itemized_Service_Budget.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- BPM007180
- Issued by
- Apache County, Arizona
About this file
This document is an Itemized Service Budget spreadsheet template for a contract related to a Positive Behavior Supports and Expulsion Prevention Program. The template provides a structured format for budget categorization across four primary expense categories: Personnel, Travel, Operational Costs, and Indirect Costs. While specific contract details are not filled in, the template offers guidance for budgeting with detailed definitions for each expense category and references to state accounting guidelines.
The budget template includes provisions for tracking personnel expenses with salary, fringe benefits, and staffing breakdown; travel costs limited to state rates; operational expenses covering supplies, equipment, facilities, and related program delivery costs; and indirect costs that represent general organizational expenses. The document specifies that contractors must have an approved Federal Indirect Cost Allocation Rate or a Cost Allocation Plan to support indirect cost methodology, and provides links to the Arizona Department of Administration (ADOA) State Accounting Manual for additional guidance on travel and cost allocation requirements.
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Text version
Itemized Service Budget
| ITEMIZED SERVICE BUDGET |
| Contractor: |
| Contract Period: |
| 1. PERSONNEL | ||||||
| Name of | ||||||
| Staff Person | Position Title | Salary | Fringe Benefits Rate | Fringe Benefits | Total Cost for Contract Year | |
| $ | % | $ | $ | |||
| $ | % | $ | $ | |||
| $ | % | $ | $ | |||
| $ | % | $ | $ | |||
| TOTAL PERSONNEL | $ |
| 2. TRAVEL | ||||
| Item | Description | Cost | Total Cost for Contract Year | |
| $ | $ | |||
| $ | $ | |||
| $ | $ | |||
| TOTAL TRAVEL | $ |
| 3. OPERATIONAL COST | ||||
| Item | Description | Cost | Total Cost for Contract Year | |
| $ | $ | |||
| $ | $ | |||
| $ | $ | |||
| $ | $ | |||
| TOTAL OPERATIONAL | $ |
| 4. INDIRECT COST | ||||
| Item | Description | Cost | Total Cost for Contract Year | |
| % | $ | $ | ||
| TOTAL INDIRECT | $ |
TOTAL CONTRACT BUDGET $
Definitions
| Budget Category | Allowable Types of ISB Costs |
| Personnel Cost | The Personnel Expenses includes salary and the percentage of fringe benefits that employees receive, including but not limited to: Social Security (FICA), unemployment insurance, worker's compensation, health and life insurance, and retirement. The Personnel Expenses are to be broken out by Service Delivery Requirements such as Resource and Referral; Consumer Education and Outreach including community-based education and support; Complaint Handeling, Child Care Provider Education and Support and Database maintenance and management. |
| Travel Cost | Travel Cost includes mileage, lodging, meals and shall not exceed the State rate as may be amended. Contractor shall abide by the ADOA State of Arizona Accounting Manaul, Topic 50 Travel. https://gao.az.gov/sites/default/files/2022-05/5065%2520Vendor%2520and%2520Other%2520Non-employee%2520Travel%2520190729.pdf |
| Operational Cost | The Operational Cost is inclusive of all costs associated with the delivery of the Positive Behavior Supports and Expulsion Prevention Program service unless specified otherwise, including supplies, equipment, facilities, space, utilities, subscriptions, memberships, operating costs, licenses, insurance, operation of the phone line, conference registration fees, exhibit fees, communication and marketing materials, etc. |
| Indirect Cost | The Indirect Cost are the expenses of doing business that are not readily identified with a particular grant, contract, project function or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. Contractor must have an approved Federal Indirect Cost Allocation Rate or a Cost Allocation Plan that supports methodology for indirect costs. |
https://gao.az.gov/sites/default/files/2022-05/5065%2520Vendor%2520and%2520Other%2520Non-employee%2520Travel%2520190729.pdf
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