2._BPM007180_BAFO__Signed_Evaluation_Report.pdf

This is a Best and Final Offer (BAFO) Evaluation Report prepared by the Arizona Department of Economic Security for Request for Proposal BPM007180, Positive Behavior Supports and Expulsion Prevention Program (Training). The solicitation sought proposals to implement a comprehensive training and support program designed to minimize child suspension and expulsion from child care settings through positive behavior intervention strategies. The program targets child care providers across Arizona's nine Service Delivery Areas, including Apache and Navajo counties. The original RFP was issued on September 16, 2025, with a pre-offer conference held on September 22, 2025, and initial proposals due on October 7, 2025. The evaluation committee completed its review of proposals and subsequent best and final offers, reaching consensus on the award recommendation. The anticipated contract award date was December 4, 2025, with an initial contract term of one year and potential extension options.

The evaluation committee assessed proposals using a weighted scoring methodology with maximum possible points of 1,150 distributed across three criteria: Method of Approach (600 points), Experience (500 points), and Cost (50 points). Two vendors were evaluated: Southwest Human Development Inc. received a total score of 575 points and was recommended for award, while AZ Treasured Family Services received 562.50 points. The program is funded through federal Child Care and Development Block Grant (CCDBG) funds with an anticipated annual budget of approximately $1,660,056. Key requirements include developing an operational database and case management system within 90 days of contract execution, collecting and analyzing quantitative and qualitative data, completing central registry background checks for all employees and subcontractors, and maintaining professional qualifications across service delivery. The procurement prioritizes providers with active Provider Registration Agreements, those serving Arizona Department of Child Safety children, providers serving children with disabilities, and Quality First program participants.