7._BAFO_Letters.pdf
PDF 194 KB Posted
- Solicitation number
- BPM007180
- Issued by
- Apache County, Arizona
About this file
This file contains Best and Final Offer (BAFO) letters issued by the Arizona Department of Economic Security (ADES) on November 6, 2025, for Request for Proposal (RFP) No. BPM007180 for the Positive Behavior Supports and Expulsion Prevention Program (Training). The letters are addressed to two organizations: AZ Treasured Family Services (Attn: Tania Linares, Chief Operations Officer) and Southwest Human Development Inc (Attn: Ginger Ward, Chief Executive Officer). The BAFO invitation allows these organizations to revise and enhance their previously submitted proposals to improve competitiveness. All Best and Final Offers must be submitted through the Arizona Procurement Portal (APP) no later than November 14, 2025, at 3:00 P.M. local Arizona time. Organizations that do not submit a BAFO or written notice of withdrawal by this deadline will have their previous proposals automatically considered as their BAFO. The anticipated contract award date remains December 4, 2025, with an initial contract term of one year and potential extensions.
The BAFO letters require offerors to specifically address minimum items including Scope of Work sections 6.3, 6.4, 6.5.3.1, 8.1 (for Southwest Human Development Inc only), 10.2, and 11.4; Central Registry Background and Clearance Checks requirements; and revised pricing for the Itemized Service Budget (Attachment 9). Offerors must enter "1" in the Unit Price field, which will auto-populate the Amount field, and provide their best and final cost through revised pricing in the Itemized Service Budget and Narrative. All proposal revisions must be clearly identified using red font and italics, and any changes made directly in APP will not be automatically saved. The ADES Office of Procurement, specifically Sr. Procurement Specialist Nancy Vejar, is available to address questions at 602-542-1121 or NVejar@azdes.gov, with technical support for APP submissions available at 602-542-7600 or app@azdoa.gov.
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Katie Hobbs Governor
Michael Wisehart Director
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005
Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/
November 6, 2025
AZ Treasured Family Services Attn: Tania Linares, Chief Operations Officer 18616 W Alice Ave Email: atfs_info@atfs.life
RE: Best and Final Offer for Request for Proposal (RFP) No. BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training)
Dear Tania Linares:
Pursuant to A.R.S. § 41-2534 Competitive Sealed Proposals, R2-7-C315 Offer Revisions and Best and Final Offer, the Arizona Department of Economic Security (ADES) hereby invites you to submit your Best and Final Offer (BAFO) from your organization. This represents an opportunity to amend your proposal with changes that would make your proposal more competitive.
The Best and Final Offer shall be submitted through the State’s eProcurement System, Arizona Procurement Portal (APP), no later than November 14, 2025 at 3:00 P.M. local Arizona time.
The submittal of your Best and Final Offer will supersede any previously submitted proposal. If your organization does not submit a written notice of withdrawal or a written BAFO by the date and time stated above, your previous proposal shall be construed as the BAFO. Therefore, do not delete any previously submitted proposal from the State’s eProcurement System, Arizona Procurement Portal (APP).
Any proposal revisions resulting from the negotiation process shall follow the instructions in the Solicitation Instructions, Section 16, Best and Final Offer. Revisions shall be submitted in APP and clearly be identified by using red font and italics. Provide in the BAFO any additional information discussed during negotiations. The items that should be addressed, at a minimum are as follows:
1) RFP Solicitation Requirements, Scope of Work, Section 6.3, Subsections 6.3.1-6.3.5
2) RFP Solicitation Requirements, Scope of Work, Section 6.4, Subsections 6.4.1-6.4.3 and
6.5.3.1
3) RFP Solicitation Requirements, Scope of Work, Section 10.2, Subsections 10.2.1-10.2.5
4) RFP Solicitation Requirements, Scope of Work, Section 11.4, Subsections 11.4.1-11.4.6
5) RFP Solicitation Instructions, Offeror Submittal Documents, Attachment 8 – Affirmation of
Central Registry Background Checks
6) RFP Solicitation Instructions, Section 12. Central Registry Background and Clearance Checks
(https://cbc.az.gov)
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005
7) Itemized Service Budget - Attachment 9 and Narrative
a) Enter “1” in the “Unit Price” and “Amount” field will auto-populate on the Items (F) tab in
APP per Solicitation Instructions Section 11.3, and
b) Provide your best and final cost by submitting revised pricing for Itemized Service
Budget - Attachment 9 and Narrative.
Any changes made to a document directly in APP will not be saved automatically. The Department highly recommends that you DO NOT wait until the last minute to submit your revised proposal (BAFO) in APP. If you have any difficulty uploading the documents, please contact the APP Help Desk at 602-542-7600 or at app@azdoa.gov.
If you have any questions, please contact me at 602-542-1121, or email at NVejar@azdes.gov.
Sincerely, Nancy Vejar Sr. Procurement Specialist ADES Office of Procurement mailto:app@azdoa.gov
Katie Hobbs Governor
Michael Wisehart Director
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005
November 6, 2025
Southwest Human Development Inc Attn: Ginger Ward, Chief Executive Officer 2850 N 24th Street Phoenix, AZ 85008 Email: Gward@swhd.org
RE: Best and Final Offer for Request for Proposal (RFP) No. BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training)
Dear Ginger Ward:
Pursuant to A.R.S. § 41-2534 Competitive Sealed Proposals, R2-7-C315 Offer Revisions and Best and Final Offer, the Arizona Department of Economic Security (ADES) hereby invites you to submit your Best and Final Offer (BAFO) from your organization. This represents an opportunity to amend your proposal with changes that would make your proposal more competitive.
The Best and Final Offer shall be submitted through the State’s eProcurement System, Arizona Procurement Portal (APP), no later than November 14, 2025 at 3:00 P.M. local Arizona time.
The submittal of your Best and Final Offer will supersede any previously submitted proposal. If your organization does not submit a written notice of withdrawal or a written BAFO by the date and time stated above, your previous proposal shall be construed as the BAFO. Therefore, do not delete any previously submitted proposal from the State’s eProcurement System, Arizona Procurement Portal (APP).
Any proposal revisions resulting from the negotiation process shall follow the instructions in the Solicitation Instructions, Section 16, Best and Final Offer. Revisions shall be submitted in APP and clearly be identified by using red font and italics. Provide in the BAFO any additional information discussed during negotiations. The items that should be addressed, at a minimum are as follows:
1) RFP Solicitation Requirements, Scope of Work, Section 6.3, Subsections 6.3.1-6.3.5
2) RFP Solicitation Requirements, Scope of Work, Section 6.4, Subsections 6.4.1-6.4.3 and
6.5.3.1
3) RFP Solicitation Requirements, Scope of Work, Section 8.1
4) RFP Solicitation Requirements, Scope of Work, Section 10.2, Subsections 10.2.1-10.2.5.
5) RFP Solicitation Requirements, Scope of Work, Section 11.4, Subsections 11.4.1-11.4.6.
6) RFP Solicitation Instructions, Section 12. Central Registry Background and Clearance
Checks (https://cbc.az.gov)
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005
7) Itemized Service Budget - Attachment 9 and Narrative
a) Enter “1” in the “Unit Price” and “Amount” field will auto-populate on the Items (F) tab in
APP per Solicitation Instructions Section 11.3, and
b) Provide your best and final cost by submitting revised pricing for Itemized Service
Budget - Attachment 9 and Narrative.
Any changes made to a document directly in APP will not be saved automatically. The Department highly recommends that you DO NOT wait until the last minute to submit your revised proposal (BAFO) in APP. If you have any difficulty uploading the documents, please contact the APP Help Desk at 602-542-7600 or at app@azdoa.gov.
If you have any questions, please contact me at 602-542-1121, or email at NVejar@azdes.gov.
Sincerely, Nancy Vejar Sr. Procurement Specialist ADES Office of Procurement mailto:app@azdoa.gov
| BAFO Letter - AZ Treasured Family Services.pdf |
| BAFO Letter - Southwest Human Development Inc.pdf |
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