3._BPM007180_BAFO_Finalized_Evaluation_Tool.xlsx
XLSX spreadsheet 195 KB Posted
- Solicitation number
- BPM007180
- Issued by
- Apache County, Arizona
About this file
This is a proposal evaluation tool for the Arizona Department of Economic Security (ADES) RFP BPM007180 for a Positive Behavior Supports and Expulsion Prevention Program (Training). The evaluation document assesses proposals from two organizations: AZ Treasured Family Services and Southwest Human Development Inc. The program aims to implement positive behavior intervention strategies and support systems to minimize child suspension and expulsion in child care settings across Arizona's service delivery areas. Key deliverables include developing comprehensive training curricula, establishing a tiered support intervention model, creating a communications and outreach plan, developing an operational database and case management system within 90 days of contract execution, and collecting quantitative and qualitative data to evaluate program effectiveness. The contract requires key personnel to demonstrate expertise in areas including culturally relevant and linguistically appropriate training delivery, evidence-based social and emotional development practices, parent engagement and empowerment, inclusive environments for children with disabilities, data collection and analysis, and collaboration with early care and education stakeholders.
The evaluation scoring framework allocates 600 points for method of approach, 500 points for experience, and 50 points for cost, totaling 1,150 possible points. AZ Treasured Family Services scored 562.50 points overall, while Southwest Human Development Inc scored 575.00 points. Both organizations received mixed ratings across evaluation criteria, with several requirements rated as unaddressed or minimally addressed in initial proposals but improved following Best and Final Offer (BAFO) submissions. Critical scoring deficiencies for both proposals included inadequate responses regarding support for foundational training completion, coordination of director and administrator training, facilitation of support request processing, training recommendations, assessment of children's and parents' needs, triaging support requests, expulsion prevention and continuity of care support, and collection of data on additional programs and initiatives. The contract is funded through federal Child Care and Development Block Grant (CCDBG) funds with an anticipated annual budget of approximately $1,660,056, and the initial contract term is one year with potential extensions.
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Instructions hidden_data
| E | Lowest Cost: |
| M | |
| B | |
| U |
AZ Treasured Family Services
| BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) | |||
| Proposal Evaluation for | AZ Treasured Family Services | ||
| 1.0 | Method of Approach | (600 Points Max) | |
| 1.1 | (Q1) Describe your organization’s approach to implement and maintain a comprehensive Positive Behavior Supports and Expulsion Prevention Program to ensure the inclusion of all children in Child Care, including Children with a Disability, before the need of Suspension or Expulsion arises. Scope of Work, Section 6.1. Limit your response to no more than four (4) pages. | Overall Rating | |
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 2-5. |
(M) The score did not change due to their BAFO response. Pages 2-5. M points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.2 | (Q2) Describe your organization’s approach to implement and maintain a tiered level support intervention model as outlined in the Tier Levels (Exhibit A), that emphasizes the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. Scope of Work, Section 6.3 and Subsection 6.3.1-6.3.5. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 6-10. |
(B) The score did not change due to their BAFO response. Pages 4-7. B 37.5 points of 150.00
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
1.2.1 6.3.1 Provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. B The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response did not provide direct information regarding the Positive Behavior Supports and Expulsion Prevention Program but alluded throughout the entire proposal about providing information about exclusionary practices but not exclusively to the Positive Behavior Supports and Expulsion Prevention Program. Page 10.
(B) The score did not change due to their BAFO response. Pages 4-7.
1.2.2 6.3.2 Provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide information regarding supporting providers in completing required foundational training. No Page.
(U) The score did not change due to their BAFO response. No Page.
1.2.3 6.3.3 Collaborate with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention (Exhibit A), as may be amended. U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide information regarding the coordination of required training for the Child Care Providers specifically for directors and/or administrators. No Page.
(U) The score did not change due to their BAFO response. No Page.
1.2.4 6.3.4 Emphasize the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. M The response meets the requirement(s) outlined in the solicitation. Pages 6-9.
(M) The score did not change due to their BAFO response. Pages 4-7.
1.2.5 6.3.5 Serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. M The response meets the requirement(s) outlined in the solicitation. Pages 6-9.
(M) The score did not change due to their BAFO response. Pages 4-7.
| 1.3 | (Q3) Describe your organization's approach to providing resources, information, and referrals and increasing awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit C), to Parents and Child Care Providers. Scope of Work, Section 6.4, Subsection 6.4.1-6.4.3 and Subsection 6.5.3.1. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 10-11. |
(B) The score did not change due to their BAFO response. Pages 9-11. B 25 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
1.3.1 6.4.1 Facilitating the processing of support requests, U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide a response regarding the facilitation of support requests. No Page.
(U) The score did not change due to their BAFO response. No Page.
1.3.2 6.4.2 Providing referrals to relevant community resources, and M The response meets the requirement(s) outlined in the solicitation. Pages 10-11.
(M) The score did not change due to their BAFO response. Pages 10-11.
1.3.3 6.4.3 Recommending applicable Training. U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide a response regarding recommending applicable training. No Page.
(U) The score did not change due to their BAFO response. No Page.
1.3.4 6.5.3.1 Increasing Child Care Providers’ and Parents’ awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit A), as may be amended; M The response meets the requirement(s) outlined in the solicitation. Pages 10.
(M) The score did not change due to their BAFO response. Pages 9-11.
| 1.4 | (Q6) Describe your organization's approach to developing a communications and outreach plan for Child Care Providers that is inclusive in all SDA’s and meets the requirements specified in the Scope of Work, Section 9.1, Subsections 9.1.1-9.1.4. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 20-22. |
(M) The score did not change due to their BAFO response. Pages 21-24. M 75 points of 150.00
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
1.4.1 9.1.1 Defined service delivery approaches that meet the needs and characteristics of each SDA. E The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides an exceptional solution through maintaining regional outreach staff who understand the unique needs of their communities (and) coordinating with tribal councils, community leaders, and local organizations to ensure outreach is culturally sensitive and community-driven. Page 20.
(E) The score did not change due to their BAFO response. Pages 21-24.
1.4.2 9.1.2 Prioritize rural, tribal and high need communities in each SDA. M The response meets the requirement(s) outlined in the solicitation. Pages 20-21.
(M) The score did not change due to their BAFO response. Pages 21-24.
1.4.3 9.1.3 Include methods that are culturally relevant and linguistically appropriate M The response meets the requirement(s) outlined in the solicitation. Pages 20-22.
(M) The score did not change due to their BAFO response. Pages 21-24.
1.4.4 9.1.4 Ensure Statewide coverage is met. M The response meets the requirement(s) outlined in the solicitation. Pages 21-22.
(M) The score did not change due to their BAFO response. Pages 21-24.
| 1.5 | (Q7) Describe your organization's approach to ensure Key Personnel are qualified to provide services and professional development as identified in Scope of Work, Section 10.2 and Subsections 10.2.1-10.2.5. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 1-4, 17-20, 23-25, and 28-29. |
(B) The score did not change due to their BAFO response. Pages 25-28 and 32. B 25 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
1.5.1 10.2.1 Effectively provide services and implement a high-quality Positive Behavior Supports and Expulsion Prevention Program that meets the needs of this Contract. M The response meets the requirement(s) outlined in the solicitation. Pages 23.
(M) The score did not change due to their BAFO response. Pages 25-28.
| 1.5.2 | 10.2.2 Offer professional development and demonstrate expertise in a range of areas, including but not limited to the following: | Not scored | |
| 1.5.2.1 | 10.2.2.1 Providing Training and TA to diverse populations in a Culturally Relevant and Linguistically Appropriate manner; | M | The response meets the requirement(s) outlined in the solicitation. Pages 24-25. |
(M) The score did not change due to their BAFO response. Pages 25-28.
1.5.2.2 10.2.2.2 Implementing evidence-based practices for promoting children’s healthy social and emotional development; M The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions teaching social and emotional development throughout the proposal but does not discuss personnel requirements that would assist in implementing evidence-based practices or what specific trainings or models that will be utilized to provide ongoing professional development. Pages 2-4 and 23.
(B) The score changed to Meets Expectations due to their BAFO response. Pages 26-27.
1.5.2.3 10.2.2.3 Promoting Parents’ engagement and empowerment; B The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions family engagement strategies but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise to promote parenting engagement and empowerment. Page 24.
(B) The score did not change due to their BAFO response. Pages 25-28.
1.5.2.4 10.2.2.4 Fostering child care environments for all children, including those with, or at risk for, developmental delays and disabilities; B The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions behavior coaches are trained in developmental services but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in fostering inclusive environments for all children including those with or at risk for developmental delays and disabilities. Page 24.
(B) The score did not change due to their BAFO response. Pages 25-28.
1.5.2.5 10.2.2.5 Creating nurturing and responsive relationships, high-quality, supportive environments and social emotional supports; M The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions providing social emotional supports but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise to create nurturing and responsive relationships, high quality, and supportive environments. Pages 1 and 24.
(B) The score changed to Meets Expectations due to their BAFO response. Pages 25-28.
1.5.2.6 10.2.2.6 Collecting and providing data and reports; M The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions collecting and using data but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collecting and providing data and reports. Pages 28-29.
(B) The score changed to Meets Expectations due to their BAFO response. Pages 25-28 and 32.
1.5.2.7 10.2.2.7 Collaborating with the ECE System and Early Care and Education Community Stakeholders; and B The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions collaborating with statewide stakeholders but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collaborating with the ECE System and Early Care and Education Community Stakeholders. Pages 17-19.
(B) The score did not change due to their BAFO response. Pages 25-28.
1.5.2.8 10.2.2.8 Identifying resources tailored to specific communities. M The response meets the requirement(s) outlined in the solicitation. Page 23.
(M) The score did not change due to their BAFO response. Pages 25-28.
1.5.3 10.2.3 Assist Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention assisting Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. No Page.
(U) The score did not change due to their BAFO response. No Page.
1.5.4 10.2.4 Review and triage support requests to the appropriate tier level of intervention. U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention review and triage support requests to the appropriate tier level of intervention. No Page.
(U) The score did not change due to their BAFO response. No Page.
1.5.4.1 10.2.4.1 Support requests received via phone call, email or the CCR&R website. U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention support requests received via phone call, email or the CCR&R website. No Page.
1.5.4 10.2.5 Assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. No Page.
| Total | 162.50 | of | 600.00 | ||
| 2.0 | Experience | (500 Points Max) | |||
| 2.1 | (Q4) Describe your organization’s experience in developing training curricula using the basic principles of adult learning and instructional design best practices. Scope of Work, Subsection 7.2.3. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides superior experience through providing current examples of their practices and organizational beliefs such as curricula are living documents at ATFS, training team meets quarterly to review outcomes, incorporate family/provider feedback, and adjust content to reflect policy updates and best practices. Pages 13-16. |
(E) The score did not change due to their BAFO response. Pages 12-15. E 150 points of 150.00
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.2 | (Q5) Describe your organization’s experience with facilitating collaboration and partnerships among Child Care Providers, community organizations, and Early Care and Education Stakeholders to leverage resources, share best practices, promote innovation, and reduce duplication of services. Scope of Work, Section 8.1. Limit your response to no more than four (4) pages. | Overall Rating |
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 17-19. |
(M) The score did not change due to their BAFO response. Pages 17-20. M 50 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.3 | (Q8) Describe your organization’s capability to develop and implement an operational database and case management system, within 90 days of Contract execution, to collect quantitative and qualitative data as needed to implement the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Section 11.1. Limit your response to no more than four (4) pages. | Overall Rating |
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 26-27. |
(M) The score changed to Exceeds Expectations due to their BAFO response. The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides an exceptional solution through providing a key feature of the PBSEP database which will be its ability to guide staff through the steps of the tiered model using automated prompts. Pages 29-32. E 100 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.4 | (Q9) Describe your organization’s experience and capability to collect and analyze quantitative and qualitative data, as needed to evaluate the effectiveness of the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Sections 11.4 and Subsections 11.4.1-11.4.6. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 28-30. |
(M) The score did not change due to their BAFO response. Pages 33-37. M 75 points of 150.00
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
2.4.1 11.4.1 Data collected in the Case Management System; M The response meets the requirement(s) outlined in the solicitation. Pages 28-30.
(M) The score did not change due to their BAFO response. Pages 33-37.
2.4.2 11.4.2 Child Care Providers’ assessment of Training, TA or other supports provided through this Contract; E The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides an exceptional solution that utilizes combined analysis that allows tracking correlations, such as whether providers receiving more TA visits also demonstrate greater reductions in suspension rates and to complement numbers, ATFS gathers rich qualitative data that provides insight into real-world outcomes including focus groups and family interviews. Pages 28-29.
(E) The score did not change due to their BAFO response. Pages 33-37.
2.4.3 11.4.3 Information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports; U The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports. No Page.
(U) The score did not change due to their BAFO response. No Page.
2.4.4 11.4.4 Child Care Providers who utilize Suspensions and/or Expulsions as common practice; M The response meets the requirement(s) outlined in the solicitation. Page 28.
(M) The score did not change due to their BAFO response. Pages 33-37.
2.4.5 11.4.5 Stories and feedback of the impact the Positive Behavior Supports and Expulsion Prevention Program had on the Child Care Provider; and M The response meets the requirement(s) outlined in the solicitation. Pages 28-29.
(M) The score did not change due to their BAFO response. Pages 33-37.
2.4.6 11.4.6 Collaborating with a research-based organization to assist with the tasks, as needed. M The response meets the requirement(s) outlined in the solicitation. Pages 29-30.
(M) The score did not change due to their BAFO response. Pages 33-37.
| Total | 375.00 | of | 500.00 | ||
| 3.0 | Cost | (50 Points Max) | |||
| 3.1 | (Q10) Describe how your organization will manage the Positive Behavior Supports and Expulsion Prevention Program budget and monitor expenditures in alignment with Attachment 9. Provide a narrative to describe in detail your proposed budget. Scope of Work, Section 12. Limit your response to no more than three (3) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s budget narrative response and ISB provided do not align with each other as the narrative response includes Key Personnel, including regional coaches, outreach specialists, data staff , and program supervisors but the ISB only includes "trainers" and one supervisor in the personnel category. Also the budget narrative includes technology and data base systems but it is not reflected in the ISB. Indirect Cost is specified on the ISB but it is unclear as to if it is federally negotiated indirect cost rate or de minimis. Travel cost will need to be in alignment with Arizona Accounting Manual. Pages 31-33 and ISB Attachment 9. |
(U) The score changed to Meets Expectations due to their BAFO response. Pages 38-40 and ISB Attachment 9.
M 25 points of 50.00
| Exceeds Expectations | 50 |
| Meets Expectations | 25 |
| Below Expectations | 12.5 |
| Unacceptable | 0 |
| Total | 25.00 | of | 50.00 | |
| Grand Total | 562.50 | of | 1150.00 |
&F,&A &P of &N
Southwest Human Development Inc
| BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) | |||||
| Proposal Evaluation for | Southwest Human Development Inc | ||||
| 1.0 | Method of Approach | (600 Points Max) | |||
| 1.1 | (Q1) Describe your organization’s approach to implement and maintain a comprehensive Positive Behavior Supports and Expulsion Prevention Program to ensure the inclusion of all children in Child Care, including Children with a Disability, before the need of Suspension or Expulsion arises. Scope of Work, Section 6.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 1-4. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.2 | (Q2) Describe your organization’s approach to implement and maintain a tiered level support intervention model as outlined in the Tier Levels (Exhibit A), that emphasizes the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. Scope of Work, Section 6.3 and Subsection 6.3.1-6.3.5. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 5-8. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 5-9.
M 75 points of 150.00
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
1.2.1 6.3.1 Provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. B The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response discusses a tiered system and systematic approach but there is not discussion about how they are going to proactively promote or provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. Pages 5-6.
(B) The score did not change due to their BAFO response. The Offeror’s response discusses a tiered system and systematic approach but there is not discussion about how they are going to proactively promote or provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. Pages 5-6.
1.2.2 6.3.2 Provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). M The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions foundational training but does not describe how the offeror will provide support to Child Care Providers in completing the required foundation Training. Page 6.
(B) The score changed to Meets Expectations due to the BAFO response. Pages 6-7.
1.2.3 6.3.3 Collaborate with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention (Exhibit A), as may be amended. M The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response did not specifically address providing training to the directors and/or administrators regarding the ADES Suspension and Expulsion Prevention (Exhibit A). Page 6.
(U) The score changed to Meets Expectations due to the BAFO response. Page 7.
| 1.2.4 | 6.3.4 Emphasize the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. | M | The response meets the requirement(s) outlined in the solicitation. Pages 5-7. |
| 1.2.5 | 6.3.5 Serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. | E | The response meets the requirement(s) outlined in the solicitation. Pages 6-7. |
(M) The score changed to Exceeds due to their BAFO response. The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provided an exceptional solution with several examples including promoting a collaborative problem-solving model involving the childcare provider, family, ADES, DCS, community partners, and early childhood quality systems. Pages 6-7, 9.
| 1.3 | (Q3) Describe your organization's approach to providing resources, information, and referrals and increasing awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit C), to Parents and Child Care Providers. Scope of Work, Section 6.4, Subsection 6.4.1-6.4.3 and Subsection 6.5.3.1. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 5-6 and 9-12. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 10-14. M 50 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.3.1 | 6.4.1 Facilitating the processing of support requests, | E | The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides superior experience facilitating the processing of support requests through a detailed breakdown of their triage process such as assessing the adults emotional response towards the child's and family issue. Pages 5-6 and 11. |
| 1.3.2 | 6.4.2 Providing referrals to relevant community resources, and | M | The response meets the requirement(s) outlined in the solicitation. Pages 11-12. |
| 1.3.3 | 6.4.3 Recommending applicable Training. | M | The response meets the requirement(s) outlined in the solicitation. Pages 11-12. |
| 1.3.4 | 6.5.3.1 Increasing Child Care Providers’ and Parents’ awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit A), as may be amended; | M | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions increasing the awareness of the ADES Suspension and Expulsion Prevention policy for providers but does not mention a proactive approach or how they will increase awareness for parents of exclusionary practices. Pages 5-6 and 9-12. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 13-14.
| 1.4 | (Q6) Describe your organization's approach to developing a communications and outreach plan for Child Care Providers that is inclusive in all SDA’s and meets the requirements specified in the Scope of Work, Section 9.1, Subsections 9.1.1-9.1.4. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. See comments below. Pages 20-23. | M | 75 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
1.4.1 9.1.1 Defined service delivery approaches that meet the needs and characteristics of each SDA. E The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides and exceptional solution by laying out a plan for each SDA through prioritizing regional accessibility, responsiveness to unique community circumstances, and to lessen barriers for early learning providers regardless of size, setting, or geographic location by utilizing local partnerships, and collaboration with the First Things First Regional Councils to ensure every provider receives timely updates.
Pages 20-23.
| 1.4.2 | 9.1.2 Prioritize rural, tribal and high need communities in each SDA. | M | The response meets the requirement(s) outlined in the solicitation. Pages 20-23. |
| 1.4.3 | 9.1.3 Include methods that are culturally relevant and linguistically appropriate | M | The response meets the requirement(s) outlined in the solicitation. Pages 20-23. |
| 1.4.4 | 9.1.4 Ensure Statewide coverage is met. | M | The response meets the requirement(s) outlined in the solicitation. Pages 20-23. |
| 1.5 | (Q7) Describe your organization's approach to ensure Key Personnel are qualified to provide services and professional development as identified in Scope of Work, Section 10.2 and Subsections 10.2.1-10.2.5. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 6-7 and 24-28. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 26-28. M 50 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.5.1 | 10.2.1 Effectively provide services and implement a high-quality Positive Behavior Supports and Expulsion Prevention Program that meets the needs of this Contract. | M | The response meets the requirement(s) outlined in the solicitation. Pages 24-26. |
| 1.5.2 | 10.2.2 Offer professional development and demonstrate expertise in a range of areas, including but not limited to the following: | Not scored | |
| 1.5.2.1 | 10.2.2.1 Providing Training and TA to diverse populations in a Culturally Relevant and Linguistically Appropriate manner; | M | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions training in cultural sensitivity but failed to describe how Key Personnel will demonstrate expertise in providing Training and TA to diverse populations in a Culturally Relevant and Linguistically Appropriate manner. Page 26. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 26-27.
| 1.5.2.2 | 10.2.2.2 Implementing evidence-based practices for promoting children’s healthy social and emotional development; | M | The response meets the requirement(s) outlined in the solicitation. Page 25. |
| 1.5.2.3 | 10.2.2.3 Promoting Parents’ engagement and empowerment; | M | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions training in family engagement and empowering families as active partners in their child's development but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise to promote parenting engagement and empowerment. Page 25. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 27-28.
| 1.5.2.4 | 10.2.2.4 Fostering child care environments for all children, including those with, or at risk for, developmental delays and disabilities; | M | The response meets the requirement(s) outlined in the solicitation. Page 25. |
| 1.5.2.5 | 10.2.2.5 Creating nurturing and responsive relationships, high-quality, supportive environments and social emotional supports; | M | The response meets the requirement(s) outlined in the solicitation. Page 26. |
| 1.5.2.6 | 10.2.2.6 Collecting and providing data and reports; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions staff are trained in case notes and data entry but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collecting and providing data and reports. Page 25. |
(B) The score did not change due to their BAFO response. Pages 27-28.
1.5.2.7 10.2.2.7 Collaborating with the ECE System and Early Care and Education Community Stakeholders; and M The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention how they will hire key personnel to offer professional development or demonstrate expertise in collaborating with the ECE system and Early Care and Education Community Stakeholders. No Page.
(U) The score changed to Meets Expectations due to their BAFO response. Page 27.
1.5.2.8 10.2.2.8 Identifying resources tailored to specific communities. B The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention how they will hire key personnel to offer professional development or demonstrate expertise in identifying resources tailored to specific communities. No Page.
(U) The score changed to Below expectations due to their BAFO response. The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response provided how staff are guided to share resources however the Offeror did not identify how they will hire key personnel to offer professional development or demonstrate expertise in identifying resources tailored to specific communities. Page 28.
1.5.3 10.2.3 Assist Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. M The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention assisting Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. No Page.
(U) The score changed to Meets Expectations due to their BAFO response. Page 28.
1.5.4 10.2.4 Review and triage support requests to the appropriate tier level of intervention. E The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions a detailed triage process but does not specifically mention hiring key personnel qualified to review and triage support requests to the appropriate tier level of intervention. Pages 6-7 and 25.
(B) The score changed to Exceeds Expectations due to their BAFO response. The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides an exceptional solution stating staff are trained to quickly understand parent and provider concerns and levels of distress during initial contacts to include assessing the severity of the behavior, adult frustration, and determining the appropriate level of support. Page 27.
1.5.4.1 10.2.4.1 Support requests received via phone call, email or the CCR&R website. M The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions a detailed triage process but does not specifically mention hiring key personnel qualified to support requests received via phone call, email or the CCR&R website. Pages 6-7 and 25.
(B) The score changed to Meets Expectations due to their BAFO response. Page 27.
1.5.4 10.2.5 Assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. M The response meets the requirement(s) outlined in the solicitation. Pages 7 and 25-26.
| Total | 300.00 | of | 600.00 | ||
| 2.0 | Experience | (500 Points Max) | |||
| 2.1 | (Q4) Describe your organization’s experience in developing training curricula using the basic principles of adult learning and instructional design best practices. Scope of Work, Subsection 7.2.3. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 13-15. | M | 75 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.2 | (Q5) Describe your organization’s experience with facilitating collaboration and partnerships among Child Care Providers, community organizations, and Early Care and Education Stakeholders to leverage resources, share best practices, promote innovation, and reduce duplication of services. Scope of Work, Section 8.1. Limit your response to no more than four (4) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions being invited or attending meetings with community organizations but does not specifically address how the Offeror will facilitate collaboration and partnerships. Pages 16-19. |
(B) The score changed to Meets Expectations due to their BAFO response. Pages 18-21. M 50 points of 100.00
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.3 | (Q8) Describe your organization’s capability to develop and implement an operational database and case management system, within 90 days of Contract execution, to collect quantitative and qualitative data as needed to implement the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Section 11.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 29-30. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.4 | (Q9) Describe your organization’s experience and capability to collect and analyze quantitative and qualitative data, as needed to evaluate the effectiveness of the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Sections 11.4 and Subsections 11.4.1-11.4.6. Limit your response to no more than five (5) pages. | Overall Rating |
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 29, and 31-33. |
(B) The score changed to Meets Expectations due to their BAFO response. Page 34-37. M 75 points of 150.00
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.4.1 | 11.4.1 Data collected in the Case Management System; | M | The response meets the requirement(s) outlined in the solicitation. Pages 29, and 31-33. |
| 2.4.2 | 11.4.2 Child Care Providers’ assessment of Training, TA or other supports provided through this Contract; | M | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response discusses the number, types of trainings provided and feedback surveys but does not provide the organizations experience and capability in collecting and analyzing quantitative and qualitative data as it relates to Child Care Providers’ assessment of Training, TA or other supports provided through this Contract. Pages 31-33. |
(B) The score changed to Meets Expectations due to their BAFO response. Page 35.
2.4.3 11.4.3 Information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports; M The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response does not mention the Offerors experience in collecting and analyzing information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports. No page.
(U) The score changed to Meets Expectations due to their BAFO response. Page 35.
| 2.4.4 | 11.4.4 Child Care Providers who utilize Suspensions and/or Expulsions as common practice; | M | The response meets the requirement(s) outlined in the solicitation. Pages 31. |
| 2.4.5 | 11.4.5 Stories and feedback of the impact the Positive Behavior Supports and Expulsion Prevention Program had on the Child Care Provider; and | M | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions feedback but does not provide the organizations experience and capability in collecting and analyzing qualitative data as it relates to stories of the impact the Positive Behavior Supports and Expulsion Prevention Program had on the Child Care Providers. Pages 32-33. |
(B) The score changed to Meets Expectations due to their BAFO response. Page 35.
2.4.6 11.4.6 Collaborating with a research-based organization to assist with the tasks, as needed. M The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response alludes that the capabilities are available inhouse but does not address the Offeror's experience and capability in collaborating with a research-based organization to assist with the tasks, as needed. Pages 31-33.
(B) The score changed to Meets Expectations due to their BAFO response. Pages 35-36.
| Total | 250.00 | of | 500.00 | ||
| 3.0 | Cost | (50 Points Max) | |||
| 3.1 | (Q10) Describe how your organization will manage the Positive Behavior Supports and Expulsion Prevention Program budget and monitor expenditures in alignment with Attachment 9. Provide a narrative to describe in detail your proposed budget. Scope of Work, Section 12. Limit your response to no more than three (3) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 34-35 and ISB (Attachment 9). |
(M) The score did not change due to their BAFO response. Pages 38-40 and ISB Attachment 9. M 25 points of 50.00
| Exceeds Expectations | 50 |
| Meets Expectations | 25 |
| Below Expectations | 12.5 |
| Unacceptable | 0 |
| Total | 25.00 | of | 50.00 | |
| Grand Total | 575.00 | of | 1150.00 |
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File details come from the government source that posted it. Updated .