6._Negotiation_Letters.pdf
PDF 199 KB Posted
- Solicitation number
- BPM007180
- Issued by
- Apache County, Arizona
About this file
This is a negotiation letter document from the Arizona Department of Economic Security (ADES) Office of Procurement regarding Request for Proposal (RFP) BPM007180 for the Positive Behavior Supports and Expulsion Prevention Program (Training). The document contains separate negotiation invitations to two organizations: AZ Treasured Family Services and Southwest Human Development Inc. Both organizations have been invited to separate negotiation meetings scheduled for Thursday, November 6, 2025, via Google Meets to discuss their proposals and explore opportunities to make their submissions more competitive. The negotiation meetings are designed to allow these shortlisted vendors to clarify and strengthen their proposals prior to final contract award. AZ Treasured Family Services is scheduled to meet from 9:00 a.m. to 10:00 a.m. Arizona time, while Southwest Human Development Inc. is scheduled for 10:30 a.m. to 11:30 a.m. Arizona time. Both vendors are required to provide names and titles of attendees from their respective organizations.
The negotiation agenda for both organizations focuses on specific sections of the RFP Solicitation Requirements, including Scope of Work sections 6.3, 6.4, 10.2, and 11.4, along with Attachment 9 (Itemized Service Budget and narrative) and Section 12 regarding Central Registry Background and Clearance Checks. AZ Treasured Family Services has an additional agenda item covering Attachment 8 (Affirmation of Central Registry Background Checks), while Southwest Human Development Inc. has an additional item addressing Scope of Work Section 8.1. Both organizations should come prepared to discuss these specific contractual elements and budgetary considerations. Interested vendors are directed to contact Nancy Vejar, Procurement Specialist, at (602) 542-1121 or NVejar@azdes.gov for any questions regarding the negotiation process.
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Text version
Katie Hobbs Governor
Michael Wisehart Director
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005
Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/
DATE: October 31, 2025
Tania Linares AZ Treasured Family Services 18616 W Alice Ave Waddell, AZ 85355
Subject: BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) – Negotiations
Dear Tania Linares:
In accordance with A.R.S. § 41-2534, A.A.C R2-7-C314, the Arizona Department of Economic Security (ADES) hereby requests negotiations for the above referenced Request for Proposal (RFP) from AZ Treasured Family Services.
You are invited to a meeting with ADES representatives for a discussion which may provide you the opportunity to make your proposal more competitive. The negotiation meeting has been scheduled for Thursday, November 6, 2025 from 9:00 a.m. to 10:00 a.m. Arizona time, virtually via Google Meets.
Please see meeting details listed below to join via Google Meets Google Meets joining information:
Video call link: https://meet.google.com/bpv-bbwy-tvk?authuser=0 Or dial: (US) 1 470-285-0442 PIN: 263 208 476#
ADES requests that you provide the name(s) and title(s) from your company/organization coming to the meeting.
ADES will lead the negotiation meeting, please be prepared to discuss the following topics:
1. RFP Solicitation Requirements, Scope of Work, Section 6.3, Subsections 6.3.1-6.3.5
2. RFP Solicitation Requirements, Scope of Work, Section 6.4, Subsections 6.4.1-6.4.3 and
6.5.3.1
3. RFP Solicitation Requirements, Scope of Work, Section 10.2, Subsections 10.2.1-10.2.5
4. RFP Solicitation Requirements, Scope of Work, Section 11.4, Subsections 11.4.1-11.4.6
5. Attachment 9 - Itemized Service Budget and narrative
6. RFP Solicitation Instructions, Offeror Submittal Documents, Attachment 8 – Affirmation of
Central Registry Background Checks
7. RFP Solicitation Instructions, Section 12. Central Registry Background and Clearance
Checks (https://cbc.az.gov)
Please contact me if you have any questions at (602) 542-1121 or NVejar@azdes.gov. We look forward to meeting with you and your team.
Thank you, Nancy Vejar Procurement Specialist ADES Office of Procurement Cc: Procurement File https://meet.google.com/bpv-bbwy-tvk?authuser=0
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005
Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/
Katie Hobbs Governor
Michael Wisehart Director
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 P.O. Box 6123, Mail Drop 1541, Phoenix, AZ 85005 Telephone (602) 364-0170 Fax (602) 542-4496 https://des.az.gov/
DATE: October 31, 2025
Ginger Ward Southwest Human Development Inc 2850 N 24th Street Phoenix, AZ 85008
Subject: BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) – Negotiations
Dear Ginger Ward:
In accordance with A.R.S. § 41-2534, A.A.C R2-7-C314, the Arizona Department of Economic Security (ADES) hereby requests negotiations for the above referenced Request for Proposal (RFP) from Southwest Human Development Inc.
You are invited to a meeting with ADES representatives for a discussion which may provide you the opportunity to make your proposal more competitive. The negotiation meeting has been scheduled for Thursday, November 6, 2025 from 10:30 a.m. to 11:30 a.m. Arizona time, virtually via Google Meets.
Please see meeting details listed below to join via Google Meets Google Meets joining information:
Video call link: https://meet.google.com/ebc-mrub-fnz Or dial: (US) 1 978-706-0352 PIN: 990 842 216#
ADES requests that you provide the name(s) and title(s) from your company/organization coming to the meeting.
ADES will lead the negotiation meeting, please be prepared to discuss the following topics:
1. RFP Solicitation Requirements, Scope of Work, Section 6.3, Subsections 6.3.1-6.3.5
2. RFP Solicitation Requirements, Scope of Work, Section 6.4, Subsections 6.4.1-6.4.3 and
6.5.3.1
3. RFP Solicitation Requirements, Scope of Work, Section 8.1
4. RFP Solicitation Requirements, Scope of Work, Section 10.2, Subsections 10.2.1-10.2.5.
5. RFP Solicitation Requirements, Scope of Work, Section 11.4, Subsections 11.4.1-11.4.6.
6. Attachment 9 - Itemized Service Budget and narrative
7. RFP Solicitation Instructions, Section 12. Central Registry Background and Clearance
Checks (https://cbc.az.gov)
Please contact me if you have any questions at (602) 542-1121 or NVejar@azdes.gov. We look forward to meeting with you and your team.
Thank you, Nancy Vejar Procurement Specialist ADES Office of Procurement Cc: Procurement File
| BPM007180 AZ Treasured Family Services Negotiation Letter.pdf |
| BPM007180 Southwest Human Development Inc Negotiation Letter.pdf |
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