3._BPM007180_Initial_Finalized_Evaluation_Tool.xlsx
XLSX spreadsheet 221 KB Posted
- Solicitation number
- BPM007180
- Issued by
- Apache County, Arizona
About this file
Document Summary
This is a Proposal Evaluation Tool for RFP BPM007180, issued by the Arizona Department of Economic Security (ADES), evaluating proposals from six organizations competing for the Positive Behavior Supports and Expulsion Prevention Program (Training) contract. The procurement solicits comprehensive training and support services to minimize child suspension and expulsion in child care settings across Arizona through positive behavior intervention strategies. The RFP was issued on September 16, 2025, with a pre-offer virtual conference on September 22, 2025, and proposals were due by October 7, 2025 at 3:00 PM Phoenix time. The anticipated contract award date is December 4, 2025, with an initial term of one year and potential extensions. The evaluation tool allocates 1,150 total points across three categories: Method of Approach (600 points), Experience (500 points), and Cost (50 points). Evaluated offerors include AZ Treasured Family Services, Gonzalez, Journey Victory, Myndhack, and Southwest Human Development Inc, with scores ranging from 125.00 to 487.50 points.
The program is funded through federal Child Care and Development Block Grant (CCDBG) funds with an anticipated annual budget of approximately $1,660,056. All personnel and subcontractors providing direct services must complete central registry background checks. Significant evaluation deficiencies across all proposals were identified in budget alignment, with multiple offerors presenting budget narratives and itemized service budgets (ISB) that do not correspond to proposed personnel and technology expenses. Additionally, four of five proposals failed to adequately address or failed entirely to address critical contract requirements including the tiered support intervention model implementation, support for required foundational training, collaboration with ADES on director and administrator training, key personnel qualifications for assessing child and parent needs, triaging support requests across intervention tiers, and cost section submission clarity. The evaluation identifies unclear indirect cost rate designations (federally negotiated versus de minimis) and travel costs requiring alignment with Arizona Accounting Manual standards as persistent compliance issues across proposals.
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Instructions hidden_data
| E | Lowest Cost: |
| M | |
| B | |
| U |
AZ Treasured Family Services
| BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) | |||||
| Proposal Evaluation for | AZ Treasured Family Services | ||||
| 1.0 | Method of Approach | (600 Points Max) | |||
| 1.1 | (Q1) Describe your organization’s approach to implement and maintain a comprehensive Positive Behavior Supports and Expulsion Prevention Program to ensure the inclusion of all children in Child Care, including Children with a Disability, before the need of Suspension or Expulsion arises. Scope of Work, Section 6.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 2-5. | M | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.2 | (Q2) Describe your organization’s approach to implement and maintain a tiered level support intervention model as outlined in the Tier Levels (Exhibit A), that emphasizes the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. Scope of Work, Section 6.3 and Subsection 6.3.1-6.3.5. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 6-10. | B | 37.5 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 1.2.1 | 6.3.1 Provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response did not provide direct information regarding the Positive Behavior Supports and Expulsion Prevention Program but alluded throughout the entire proposal about providing information about exclusionary practices but not exclusively to the Positive Behavior Supports and Expulsion Prevention Program. Page 10. |
| 1.2.2 | 6.3.2 Provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide information regarding supporting providers in completing required foundational training. No Page. |
| 1.2.3 | 6.3.3 Collaborate with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention (Exhibit A), as may be amended. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide information regarding the coordination of required training for the Child Care Providers specifically for directors and/or administrators. No Page. |
| 1.2.4 | 6.3.4 Emphasize the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. | M | The response meets the requirement(s) outlined in the solicitation. Pages 6-9. |
| 1.2.5 | 6.3.5 Serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. | M | The response meets the requirement(s) outlined in the solicitation. Pages 6-9. |
| 1.3 | (Q3) Describe your organization's approach to providing resources, information, and referrals and increasing awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit C), to Parents and Child Care Providers. Scope of Work, Section 6.4, Subsection 6.4.1-6.4.3 and Subsection 6.5.3.1. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 10-11. | B | 25 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.3.1 | 6.4.1 Facilitating the processing of support requests, | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide a response regarding the facilitation of support requests. No Page. |
| 1.3.2 | 6.4.2 Providing referrals to relevant community resources, and | M | The response meets the requirement(s) outlined in the solicitation. Pages 10-11. |
| 1.3.3 | 6.4.3 Recommending applicable Training. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide a response regarding recommending applicable training. No Page. |
| 1.3.4 | 6.5.3.1 Increasing Child Care Providers’ and Parents’ awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit A), as may be amended; | M | The response meets the requirement(s) outlined in the solicitation. Pages 10. |
| 1.4 | (Q6) Describe your organization's approach to developing a communications and outreach plan for Child Care Providers that is inclusive in all SDA’s and meets the requirements specified in the Scope of Work, Section 9.1, Subsections 9.1.1-9.1.4. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 20-22. | M | 75 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 1.4.1 | 9.1.1 Defined service delivery approaches that meet the needs and characteristics of each SDA. | E | The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides an exceptional solution through maintaining regional outreach staff who understand the unique needs of their communities (and) coordinating with tribal councils, community leaders, and local organizations to ensure outreach is culturally sensitive and community-driven. Page 20. |
| 1.4.2 | 9.1.2 Prioritize rural, tribal and high need communities in each SDA. | M | The response meets the requirement(s) outlined in the solicitation. Pages 20-21. |
| 1.4.3 | 9.1.3 Include methods that are culturally relevant and linguistically appropriate | M | The response meets the requirement(s) outlined in the solicitation. Pages 20-22. |
| 1.4.4 | 9.1.4 Ensure Statewide coverage is met. | M | The response meets the requirement(s) outlined in the solicitation. Pages 21-22. |
| 1.5 | (Q7) Describe your organization's approach to ensure Key Personnel are qualified to provide services and professional development as identified in Scope of Work, Section 10.2 and Subsections 10.2.1-10.2.5. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. Pages 1-4, 17-20, 23-25, and 28-29. | B | 25 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.5.1 | 10.2.1 Effectively provide services and implement a high-quality Positive Behavior Supports and Expulsion Prevention Program that meets the needs of this Contract. | M | The response meets the requirement(s) outlined in the solicitation. Pages 23. |
| 1.5.2 | 10.2.2 Offer professional development and demonstrate expertise in a range of areas, including but not limited to the following: | Not scored | |
| 1.5.2.1 | 10.2.2.1 Providing Training and TA to diverse populations in a Culturally Relevant and Linguistically Appropriate manner; | M | The response meets the requirement(s) outlined in the solicitation. Pages 24-25. |
| 1.5.2.2 | 10.2.2.2 Implementing evidence-based practices for promoting children’s healthy social and emotional development; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions teaching social and emotional development throughout the proposal but does not discuss personnel requirements that would assist in implementing evidence-based practices or what specific trainings or models that will be utilized to provide ongoing professional development. Pages 2-4 and 23. |
| 1.5.2.3 | 10.2.2.3 Promoting Parents’ engagement and empowerment; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions family engagement strategies but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise to promote parenting engagement and empowerment. Page 24. |
| 1.5.2.4 | 10.2.2.4 Fostering child care environments for all children, including those with, or at risk for, developmental delays and disabilities; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions behavior coaches are trained in developmental services but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in fostering inclusive environments for all children including those with or at risk for developmental delays and disabilities. Page 24. |
| 1.5.2.5 | 10.2.2.5 Creating nurturing and responsive relationships, high-quality, supportive environments and social emotional supports; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions providing social emotional supports but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise to create nurturing and responsive relationships, high quality, and supportive environments. Pages 1 and 24. |
| 1.5.2.6 | 10.2.2.6 Collecting and providing data and reports; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions collecting and using data but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collecting and providing data and reports. Pages 28-29. |
| 1.5.2.7 | 10.2.2.7 Collaborating with the ECE System and Early Care and Education Community Stakeholders; and | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions collaborating with statewide stakeholders but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collaborating with the ECE System and Early Care and Education Community Stakeholders. Pages 17-19. |
| 1.5.2.8 | 10.2.2.8 Identifying resources tailored to specific communities. | M | The response meets the requirement(s) outlined in the solicitation. Page 23. |
| 1.5.3 | 10.2.3 Assist Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention assisting Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. No Page. |
| 1.5.4 | 10.2.4 Review and triage support requests to the appropriate tier level of intervention. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention review and triage support requests to the appropriate tier level of intervention. No Page. |
| 1.5.4.1 | 10.2.4.1 Support requests received via phone call, email or the CCR&R website. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention support requests received via phone call, email or the CCR&R website. No Page. |
| 1.5.4 | 10.2.5 Assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. No Page. |
| Total | 162.50 | of | 600.00 | ||
| 2.0 | Experience | (500 Points Max) | |||
| 2.1 | (Q4) Describe your organization’s experience in developing training curricula using the basic principles of adult learning and instructional design best practices. Scope of Work, Subsection 7.2.3. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides superior experience through providing current examples of their practices and organizational beliefs such as curricula are living documents at ATFS, training team meets quarterly to review outcomes, incorporate family/provider feedback, and adjust content to reflect policy updates and best practices. Pages 13-16. | E | 150 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.2 | (Q5) Describe your organization’s experience with facilitating collaboration and partnerships among Child Care Providers, community organizations, and Early Care and Education Stakeholders to leverage resources, share best practices, promote innovation, and reduce duplication of services. Scope of Work, Section 8.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 17-19. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.3 | (Q8) Describe your organization’s capability to develop and implement an operational database and case management system, within 90 days of Contract execution, to collect quantitative and qualitative data as needed to implement the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Section 11.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 26-27. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.4 | (Q9) Describe your organization’s experience and capability to collect and analyze quantitative and qualitative data, as needed to evaluate the effectiveness of the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Sections 11.4 and Subsections 11.4.1-11.4.6. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. Pages 28-30. | M | 75 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.4.1 | 11.4.1 Data collected in the Case Management System; | M | The response meets the requirement(s) outlined in the solicitation. Pages 28-30. |
| 2.4.2 | 11.4.2 Child Care Providers’ assessment of Training, TA or other supports provided through this Contract; | E | The response fully addresses the requirement(s) of the solicitation, but also provides superior experience, a creative/innovative approach or an exceptional solution. The Offeror’s response provides an exceptional solution that utilizes combined analysis that allows tracking correlations, such as whether providers receiving more TA visits also demonstrate greater reductions in suspension rates and to complement numbers, ATFS gathers rich qualitative data that provides insight into real-world outcomes including focus groups and family interviews. Pages 28-29. |
| 2.4.3 | 11.4.3 Information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports. No Page. |
| 2.4.4 | 11.4.4 Child Care Providers who utilize Suspensions and/or Expulsions as common practice; | M | The response meets the requirement(s) outlined in the solicitation. Page 28. |
| 2.4.5 | 11.4.5 Stories and feedback of the impact the Positive Behavior Supports and Expulsion Prevention Program had on the Child Care Provider; and | M | The response meets the requirement(s) outlined in the solicitation. Pages 28-29. |
| 2.4.6 | 11.4.6 Collaborating with a research-based organization to assist with the tasks, as needed. | M | The response meets the requirement(s) outlined in the solicitation. Pages 29-30. |
| Total | 325.00 | of | 500.00 | ||
| 3.0 | Cost | (50 Points Max) | |||
| 3.1 | (Q10) Describe how your organization will manage the Positive Behavior Supports and Expulsion Prevention Program budget and monitor expenditures in alignment with Attachment 9. Provide a narrative to describe in detail your proposed budget. Scope of Work, Section 12. Limit your response to no more than three (3) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s budget narrative response and ISB provided do not align with each other as the narrative response includes Key Personnel, including regional coaches, outreach specialists, data staff , and program supervisors but the ISB only includes "trainers" and one supervisor in the personnel category. Also the budget narrative includes technology and data base systems but it is not reflected in the ISB. Indirect Cost is specified on the ISB but it is unclear as to if it is federally negotiated indirect cost rate or de minimis. Travel cost will need to be in alignment with Arizona Accounting Manual. Pages 31-33 and ISB Attachment 9. |
U 0 points of 50.00
| Exceeds Expectations | 50 |
| Meets Expectations | 25 |
| Below Expectations | 12.5 |
| Unacceptable | 0 |
| Total | 0.00 | of | 50.00 | |
| Grand Total | 487.50 | of | 1150.00 |
&F,&A &P of &N
Gonzalez
| BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) | |||||
| Proposal Evaluation for | Gonzalez | ||||
| 1.0 | Method of Approach | (600 Points Max) | |||
| 1.1 | (Q1) Describe your organization’s approach to implement and maintain a comprehensive Positive Behavior Supports and Expulsion Prevention Program to ensure the inclusion of all children in Child Care, including Children with a Disability, before the need of Suspension or Expulsion arises. Scope of Work, Section 6.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. PDF Pages 1-3. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.2 | (Q2) Describe your organization’s approach to implement and maintain a tiered level support intervention model as outlined in the Tier Levels (Exhibit A), that emphasizes the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. Scope of Work, Section 6.3 and Subsection 6.3.1-6.3.5. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. See comments below. PDF Pages 4-5. | U | 0 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 1.2.1 | 6.3.1 Provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. | M | The response meets the requirement(s) outlined in the solicitation. PDF Page 4. |
| 1.2.2 | 6.3.2 Provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). No page. |
| 1.2.3 | 6.3.3 Collaborate with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention (Exhibit A), as may be amended. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention the collaboration with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention (Exhibit A), as may be amended. No Page. |
| 1.2.4 | 6.3.4 Emphasize the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions using universal practices but provided minimal information on the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. PDF Pages 4-5. |
| 1.2.5 | 6.3.5 Serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. No Page. |
| 1.3 | (Q3) Describe your organization's approach to providing resources, information, and referrals and increasing awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit C), to Parents and Child Care Providers. Scope of Work, Section 6.4, Subsection 6.4.1-6.4.3 and Subsection 6.5.3.1. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. See comments below. PDF Pages 6-7. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.3.1 | 6.4.1 Facilitating the processing of support requests, | M | The response meets the requirement(s) outlined in the solicitation. PDF Pages 6-7. |
| 1.3.2 | 6.4.2 Providing referrals to relevant community resources, and | M | The response meets the requirement(s) outlined in the solicitation. PDF Page 6. |
| 1.3.3 | 6.4.3 Recommending applicable Training. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions only the required training but did not mention recommending applicable training. PDF Pages 6-7. |
| 1.3.4 | 6.5.3.1 Increasing Child Care Providers’ and Parents’ awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit A), as may be amended; | M | The response meets the requirement(s) outlined in the solicitation. PDF Page 6. |
| 1.4 | (Q6) Describe your organization's approach to developing a communications and outreach plan for Child Care Providers that is inclusive in all SDA’s and meets the requirements specified in the Scope of Work, Section 9.1, Subsections 9.1.1-9.1.4. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. PDF Pages 12-13. | B | 37.5 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 1.4.1 | 9.1.1 Defined service delivery approaches that meet the needs and characteristics of each SDA. | M | The response meets the requirement(s) outlined in the solicitation. PDF Page 12. |
| 1.4.2 | 9.1.2 Prioritize rural, tribal and high need communities in each SDA. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions conducting listening groups in rural communities but did not specifically mention prioritizing rural, tribal and high need communities in each SDA. PDF Page 12. |
| 1.4.3 | 9.1.3 Include methods that are culturally relevant and linguistically appropriate | M | The response meets the requirement(s) outlined in the solicitation. PDF Pages 12-13. |
| 1.4.4 | 9.1.4 Ensure Statewide coverage is met. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions mapping to identify gaps to identify outreach needs but lacks detail in ensuring how Statewide coverage is met. PDF Pages 12-13. |
| 1.5 | (Q7) Describe your organization's approach to ensure Key Personnel are qualified to provide services and professional development as identified in Scope of Work, Section 10.2 and Subsections 10.2.1-10.2.5. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. See comments below. PDF Pages 14-15. | U | 0 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.5.1 | 10.2.1 Effectively provide services and implement a high-quality Positive Behavior Supports and Expulsion Prevention Program that meets the needs of this Contract. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions Key Personnel is to have a degree or certification but does not mention how they will effectively provide services and implement a high-quality Positive Behavior Supports and Expulsion Prevention Program that meets the needs of this Contract. PDF Pages 14-15. |
| 1.5.2 | 10.2.2 Offer professional development and demonstrate expertise in a range of areas, including but not limited to the following: | Not scored | |
| 1.5.2.1 | 10.2.2.1 Providing Training and TA to diverse populations in a Culturally Relevant and Linguistically Appropriate manner; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe how Key Personnel will demonstrate expertise in providing Training and TA to diverse populations in a Culturally Relevant and Linguistically Appropriate manner. No Page. |
| 1.5.2.2 | 10.2.2.2 Implementing evidence-based practices for promoting children’s healthy social and emotional development; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe how Key Personnel will demonstrate expertise in implementing evidence-based practices for promoting children’s healthy social and emotional development. No Page. |
| 1.5.2.3 | 10.2.2.3 Promoting Parents’ engagement and empowerment; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe how Key Personnel will demonstrate expertise in promoting Parents’ engagement and empowerment. No Page. |
| 1.5.2.4 | 10.2.2.4 Fostering child care environments for all children, including those with, or at risk for, developmental delays and disabilities; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions demonstrating direct experience working with children with or at risk for disabilities or behavioral challenges but does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in fostering inclusive environments for all children including those with or at risk for developmental delays and disabilities. PDF Page 14. |
| 1.5.2.5 | 10.2.2.5 Creating nurturing and responsive relationships, high-quality, supportive environments and social emotional supports; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in creating nurturing and responsive relationships, high-quality, supportive environments and social emotional supports. No Page. |
| 1.5.2.6 | 10.2.2.6 Collecting and providing data and reports; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collecting and providing data and reports. No Page. |
| 1.5.2.7 | 10.2.2.7 Collaborating with the ECE System and Early Care and Education Community Stakeholders; and | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in collaborating with the ECE System and Early Care and Education Community Stakeholders. No Page. |
| 1.5.2.8 | 10.2.2.8 Identifying resources tailored to specific communities. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response does not specifically mention hiring key personnel to offer professional development or demonstrate expertise in identifying resources tailored to specific communities. No Page. |
| 1.5.3 | 10.2.3 Assist Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror does not specifically mention hiring key personnel qualified to assist Child Care Providers in assessing children’s and Parents’ needs for services and develop a plan of action. PDF Page 14. |
| 1.5.4 | 10.2.4 Review and triage support requests to the appropriate tier level of intervention. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror does not mention hiring key personnel qualified to review and triage support requests to the appropriate tier level of intervention. No Page. |
| 1.5.4.1 | 10.2.4.1 Support requests received via phone call, email or the CCR&R website. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror does not mention hiring key personnel qualified to support requests received via phone call, email or the CCR&R website. No Page. |
| 1.5.4 | 10.2.5 Assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror does not mention hiring key personnel qualified to assist and support Child Care Providers, Parents, and ADCS staff in Expulsion prevention and Continuity of Care, until the risk of Suspension and/or Expulsion has been eliminated. No Page. |
| Total | 137.50 | of | 600.00 | ||
| 2.0 | Experience | (500 Points Max) | |||
| 2.1 | (Q4) Describe your organization’s experience in developing training curricula using the basic principles of adult learning and instructional design best practices. Scope of Work, Subsection 7.2.3. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror's response mentions curricula development that uses adult learning principles however minimally describes the organization's experience in developing training curricula. PDF Pages 8-9. | B | 37.5 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.2 | (Q5) Describe your organization’s experience with facilitating collaboration and partnerships among Child Care Providers, community organizations, and Early Care and Education Stakeholders to leverage resources, share best practices, promote innovation, and reduce duplication of services. Scope of Work, Section 8.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response meets the requirement(s) outlined in the solicitation. PDF Pages 10-11. | M | 50 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.3 | (Q8) Describe your organization’s capability to develop and implement an operational database and case management system, within 90 days of Contract execution, to collect quantitative and qualitative data as needed to implement the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Section 11.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror's response provided a timeline but the timeline did not meet the requirements and did not describe the Offeror's capability to develop and implement an operational database and case management system. PDF Pages 16-17. | B | 25 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 2.4 | (Q9) Describe your organization’s experience and capability to collect and analyze quantitative and qualitative data, as needed to evaluate the effectiveness of the Positive Behavior Supports and Expulsion Prevention Program. Scope of Work, Sections 11.4 and Subsections 11.4.1-11.4.6. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. See comments below. PDF Pages 15 and 18-19. | B | 37.5 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 2.4.1 | 11.4.1 Data collected in the Case Management System; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror's response mentions the data that will be collected but does not mention how the data collected in the Case Management System will be analyzed. PDF Page 18. |
| 2.4.2 | 11.4.2 Child Care Providers’ assessment of Training, TA or other supports provided through this Contract; | M | The response meets the requirement(s) outlined in the solicitation. PDF Pages 15 and 18-19. |
| 2.4.3 | 11.4.3 Information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports; | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to mention information about additional programs or initiatives the Child Care Provider is participating in, including the frequency of these supports. No page. |
| 2.4.4 | 11.4.4 Child Care Providers who utilize Suspensions and/or Expulsions as common practice; | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror's response mentions frequency and reduction of suspension and expulsion incidents but does not mention Child Care Providers who utilize Suspensions and/or Expulsions as common practice. PDF Page 18. |
| 2.4.5 | 11.4.5 Stories and feedback of the impact the Positive Behavior Supports and Expulsion Prevention Program had on the Child Care Provider; and | M | The response meets the requirement(s) outlined in the solicitation. PDF Page 18. |
| 2.4.6 | 11.4.6 Collaborating with a research-based organization to assist with the tasks, as needed. | M | The response meets the requirement(s) outlined in the solicitation. PDF Page 18. |
| Total | 150.00 | of | 500.00 | ||
| 3.0 | Cost | (50 Points Max) | |||
| 3.1 | (Q10) Describe how your organization will manage the Positive Behavior Supports and Expulsion Prevention Program budget and monitor expenditures in alignment with Attachment 9. Provide a narrative to describe in detail your proposed budget. Scope of Work, Section 12. Limit your response to no more than three (3) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s budget narrative response and ISB provided do not align with each other as the narrative response includes Key Personnel, including trainers, coaches, evaluators, and administrative staff however the ISB only includes trainers and one supervisor in the personnel category. Indirect Cost is specified on the ISB but it is unclear as to if it is federally negotiated indirect cost rate or de minimis. Travel cost will need to be in alignment with Arizona Accounting Manual. PDF Pages 20-21 and ISB Attachment 9. | |||||
| U | 0 | points of | 50.00 |
| Exceeds Expectations | 50 |
| Meets Expectations | 25 |
| Below Expectations | 12.5 |
| Unacceptable | 0 |
| Total | 0.00 | of | 50.00 | |
| Grand Total | 287.50 | of | 1150.00 |
&F,&A &P of &N
Journey Victory
| BPM007180 Positive Behavior Supports and Expulsion Prevention Program (Training) | |||||
| Proposal Evaluation for | Journey Victory | ||||
| 1.0 | Method of Approach | (600 Points Max) | |||
| 1.1 | (Q1) Describe your organization’s approach to implement and maintain a comprehensive Positive Behavior Supports and Expulsion Prevention Program to ensure the inclusion of all children in Child Care, including Children with a Disability, before the need of Suspension or Expulsion arises. Scope of Work, Section 6.1. Limit your response to no more than four (4) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe their organization’s approach to implement and maintain a comprehensive Positive Behavior Supports and Expulsion Prevention Program to ensure the inclusion of all children in Child Care, including Children with a Disability, before the need of Suspension or Expulsion arises. No Page. | U | 0 | points of | 100.00 |
| Exceeds Expectations | 100 |
| Meets Expectations | 50 |
| Below Expectations | 25 |
| Unacceptable | 0 |
| 1.2 | (Q2) Describe your organization’s approach to implement and maintain a tiered level support intervention model as outlined in the Tier Levels (Exhibit A), that emphasizes the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. Scope of Work, Section 6.3 and Subsection 6.3.1-6.3.5. Limit your response to no more than five (5) pages. | Overall Rating | |||
| Comments: The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. See comments below. PDF Pages 2-3. | U | 0 | points of | 150.00 |
| Exceeds Expectations | 150 |
| Meets Expectations | 75 |
| Below Expectations | 37.5 |
| Unacceptable | 0 |
| 1.2.1 | 6.3.1 Provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe their approach to provide information to Child Care Providers about the Positive Behavior Supports and Expulsion Prevention Program. No Page. |
| 1.2.2 | 6.3.2 Provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe how they will provide support to Child Care Providers in completing required foundational Training as indicated in the PRA (Exhibit B). No Page. |
| 1.2.3 | 6.3.3 Collaborate with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention (Exhibit A), as may be amended. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to provide how they will collaborate with ADES to coordinate required Training for Child Care Providers, specifically directors and/or administrators, regarding the ADES Suspension and Expulsion Prevention policy (Exhibit A). No Page. |
| 1.2.4 | 6.3.4 Emphasize the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. | U | The response fails to address the requirement(s) of the solicitation or fails to provide any experience related to the requirements(s) of the solicitation or elements of the proposal are unacceptable to the state. The Offeror’s response failed to describe how they will emphasize the importance of universal, proactive strategies for promoting positive behavior and preventing exclusionary practices. No Page. |
| 1.2.5 | 6.3.5 Serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. | B | The response minimally addresses the requirement(s) of the solicitation, but one or more major considerations of the requirement(s) is not addressed, or the experience and/or solution is so limited that it results in a low degree of confidence in the response or proposed solution. The Offeror’s response mentions coaching and TA strategies but does not mention how they will serve as a resource to Child Care Providers to increase the understanding of child development, developmental domains, and developmentally expected behaviors. PDF Pages 2-3. |
| 1.3 | (Q3) Describe your organization's approach to providing resources, information, and referrals and increasing awareness of exclusionary practices and the requirements of the ADES Suspension and Expulsion Prevention Policy (Exhibit C), to Parents and Child Care Providers. Scope of Work, Section 6.4, Subsection 6.4.1-6.4.3 and Subsection 6.5.3.1. Limit your response to no more than five (5) pages. | Overall Rating |
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