Addendum No. 2 120277 03.docx

This Solicitation Addendum No. 2 modifies the functional specifications for RFP Number 120277 03 REBID, issued by the Nebraska Department of Health and Human Services (DHHS) for a cloud-based Vital Records Management System. The addendum, effective November 14, 2025, removes Line 330 from the Functional Specifications attachment and deletes Reference 13.10.2, which previously required the system to provide credit card machines maintained by the vendor for customer payment processing. Vendors must submit responses using the Revised Attachment 1 - Functional Specifications document. The solicitation has an opening date of December 5, 2025, with proposals originally due November 21, 2025, at 2:00 pm CST. The project requires a comprehensive cloud-based solution to manage vital records across multiple event types, support up to 5,000 users with 1,000 concurrent users, migrate approximately 10,000,000 existing records, and integrate with state and federal systems. The evaluation will assess responses across Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with a targeted go-live date within 15 months of project kick-off. The contract term is five years with an option to renew for an additional five years.

The system must comply with federal and state regulations including HIPAA, Section 508, and NIST guidelines, be hosted in a cloud environment located within the United States, and maintain 99.9% uptime availability. The procurement indicates no specific incumbent vendor is continuing with the project, as the current hybrid infrastructure requires complete modernization. Vendors must provide detailed pricing for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates for roles including Software Engineers, IT Business Analysts, and Project Managers. The exact budget is not disclosed in the addendum; however, the Cost Sheet provides a structured pricing model covering the comprehensive scope. No specific set-aside designations are mentioned in the solicitation.