120277 O3 ADDENDUM 1 REVISED SCHEDULE OF EVENTS revised.docx

This is a Solicitation Addendum One establishing a revised schedule of events for a Request for Proposal issued by the Nebraska Department of Health and Human Services for a cloud-based Vital Records Management System (Solicitation Number 120277 O3). The solicitation seeks a comprehensive software solution to manage vital records across multiple event types, supporting up to 5,000 users with 1,000 concurrent users, and capable of migrating approximately 10,000,000 existing records. The revised procurement schedule establishes key deadlines: written questions will be answered and posted as addenda by November 14, 2025; electronic proposal submissions are due November 21, 2025, at 2:00 pm Central Time via WebEx and ShareFile; conformance review will occur November 24-25, 2025, with evaluation occurring November 26 through December 3, 2025; vendor demonstrations are scheduled as needed; notification of intent to award is targeted for on or around December 19, 2025; and contract finalization and execution are anticipated between December 19, 2025, and February 15, 2026. The contract term is five years with an option to renew for an additional five years.

Evaluation will be conducted across four key criteria: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points awarded for vendor demonstrations. The solicitation requires vendors to demonstrate compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines, and mandates a fully hosted cloud environment located within the United States. The system must achieve 99.9% uptime and integrate with state and federal systems including STEVE, Social Security Administration, and Electronic Verification of Vital Events. No specific budget amount is disclosed in the addendum; however, the cost sheet provides a structured pricing model covering project implementation, support, maintenance, and operations with specific hourly rates for roles including Software Engineers, IT Business Analysts, and Project Managers. The RFP indicates no specific incumbent vendor is continuing, representing a complete modernization of the current hybrid infrastructure system.