Addendum No. 2 120277 03.docx

This is a Solicitation Addendum No. 2 issued by the Nebraska Department of Health and Human Services (DHHS) for the Cloud-Based Vital Records Management System Request for Proposal (RFP) Number 120277 O3 REBID. The addendum, effective November 14, 2025, revises the functional specifications for a comprehensive software solution designed to manage vital records across multiple event types including births, deaths, marriages, dissolutions, fetal deaths, and induced terminations of pregnancy. The system must support up to 5,000 users with 1,000 concurrent users and provide data migration capabilities for approximately 10,000,000 existing records while integrating with state and federal systems including STEVE, Social Security Administration, and Electronic Verification of Vital Events (EVVE). The solicitation was posted on October 31, 2025, with proposals originally due November 21, 2025, at 2:00 pm CST. The initial contract term is five years with an option to renew for an additional five years, with a targeted go-live date within 15 months of the project kick-off meeting.

The specific revision contained in this addendum removes Line 330 from Attachment 1 - Functional Specifications, which deleted Reference 13.10.2 regarding credit card machines provided and maintained by the vendor for payment processing. Vendors must submit responses using the revised Attachment 1 - Functional Specifications document. The evaluation will assess proposals across four key areas: Corporate Overview (20 points), Functional Specification (30 points), Technical Specification (30 points), and Cost Sheet (20 points), with potential additional points for vendor demonstrations. The system requires compliance with federal and state regulations including HIPAA, Section 508, and NIST guidelines, with a fully hosted cloud environment located within the United States. Pricing includes structured costs for project implementation, support, maintenance, and operations across multiple contract phases, with specific hourly rates required for roles such as Software Engineers, IT Business Analysts, and Project Managers.